There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted. There were none.

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 5 March 2001 be taken as read and confirmed.

WWC01/32 Lockwood/Hayden CARRIED

The Community Services Manager advised that as a result of the hearing held on 16 March 2001 consent had been granted for the Whiritoa Skateboard Facility. The final day for appeal was 26^th April 2001.

The Community Services monthly report on activities was attached for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

WWC01/33 Lockwood/Hayden CARRIED

A request had been received from the Manager of the New Zealand Men’s’ Wheelchair Basketball Team asking the Waihi Ward Committee to consider giving them free use of the Waihi Events Centre.

The Community Services Manager advised that relief had previously been granted from the Mayors Grants Fund for the team while they prepared for the Olympics.

Cr Baker advised that the team was preparing for an overseas visit and would be using the facility mainly during the day time and were prepared to work around any other commitments that the Events Centre had.

His Worship commented that the letter had been addressed to the Mayor but he felt that it would be best dealt with by the Waihi Ward Committee. There was a tremendous amount of support for this sport and if Council could help facilitate it in any way then it should.

It was agreed that the Committee needed to know how much money would be involved before granting the request.

The Community Facilities Manager advised that the team would use the facility for two weekend tournaments and for five days (approximately 40 hours). This would equate to approximately $500.

RESOLVED

THAT the Waihi Ward Committee grant $500 to the New Zealand Men’s’ Wheelchair Basketball Team for the use of the Waihi Events Centre.

WWC01/34 Carmine/Lockwood CARRIED

A letter had been received objecting to the walkway project on the Northern Side of the Ohinemuri River.

It was noted that Council was not funding the walkway and thought that there was plenty of room for public access.

RESOLVED

THAT the letter be received.

WWC01/35 Baker/Hayden CARRIED

A letter had been received from Te Kupenga O Ngati Hako advising of an Area Management Team operating in the area during April through to August. This team will be advising Maori of their voting options and seeks permission to set up stall in places such as recreation mall areas etc.

His Worship commented that this had been discussed at the other Ward meetings held earlier in the day and it was decided that the request be granted subject to the permission for siting from shop owners if relevant and permission obtained from the relevant officer at Council.

RESOLVED

THAT the letter from Te Kupenga O Ngati Hako be received and that their request be granted subject to confirmation by the relevant officer of Council and consent of the adjoining shop owner if applicable.

WWC01/36 Morrison/Carmine CARRIED

Waihi Golf Club

A letter had been received from the Waihi Golf Club seeking information regarding donations towards such a project as a shed to house golf carts, bikes and motorised trundlers of their older members. They asked if they qualified for such a grant.

It was suggested that the organisation investigate other sources of funding and if these were unsuccessful then they should re-apply to Council along with the appropriate documentation.

RESOLVED

THAT the letter from Waihi Golf Club be received.

AND THAT it be suggested to the group that they seek other fields of funding first.

WWC01/37 Carmine/Hayden CARRIED

A letter had been received from the 1^st Waihi Scout Group applying for funding to build a double garage by the Scout Hall in Baker Street, Waihi. They had applied to several trusts for funding but to no avail, however, the Golden Cross Hotel had pledged $3000 to the project.

There was discussion as to where the site would be for the proposed building.

After discussion the Committee agreed that this was a worthwhile cause and agreed to grant the organisation $6,000.

RESOLVED

That the letter from 1^st Waihi Scout Group be received

AND THAT $6,000 be granted to the 1^st Waihi Scout Group for funding to build a double garage to come from the Community Facilities Fund.

WWC01/38 Morrison/Lockwood CARRIED

The financial report for the 8 months ended 28 February 2001 was attached for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Waihi Ward Committee for the 8 months ended 28 February 2001 be received.

WWC01/39 Lockwood/Baker CARRIED

The Community Facilities Manager reported on the variances within the Financial Report to date.

The sum of $4200 being the cost to resurface the sports floor was not budgeted for during the period. As a result of the revaluation the sum for DiSP was higher than budgeted for.

There was concern regarding the state of the sports floor and it was noted that wear and tear was fair but misuse would not be tolerated.

The Community Facilities Manager advised that as variances occurred explanations would be given.

The Roading Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/40 Lockwood/Morrison CARRIED

It was noted that complaints had been received regarding the speed that the grader travelled while grading the unsealed roads.

His Worship left the meeting at 4.10 pm.

Concern was expressed that there had been quite a few incidences of road signs in Waihi either disappearing or being knocked down.

Complaints regarding weeds in kerb channels on Rosemont Road had been received and the open drain along Rosemont Road also needed attention.

The Roading Manager advised that the roadside gutters were swept by the contractor as winter approached.

The Roading Manager tabled a report on the implementation of regulatory controls in Waihi.

Two safety related installations were detailed for the Works Committee approval.

At the intersection of Seddon/Gilmour

At the intersection of Mueller/Union Street

RESOLVED

THAT the report be received

AND THAT the Waihi Ward Committee supports the recommendation to the Works Committee that the NSAAT road marking be implemented.

WWC01/41 Baker/Hayden CARRIED

His Worship returned to the meeting and left again at 4.20 pm.

The Utilities Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/42 Lockwood/Hayden CARRIED

The Utilities Manager presented a report detailing the water supply losses by individual schemes.

It was noted that the Kaimanawa and Ohinemuri had the largest volumes of water loss.

The Utilities Manager presented a discussion and information document relating to backflow prevention. This report was provided for information after the incident of elevated bacterial counts at the end of Rotokohu Road.

Most Councils in New Zealand have not undertaken a comprehensive backflow prevention programme, however there were several which were progressing towards this goal. The current approach within Hauraki District to date was to provide domestic water meters with a single-check non-return valve factory fitted, and to progressively fit rural properties with non-testable dual check non-return valves when repairs to the meter were undertaken.

The District Engineer’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/43 Lockwood/Hayden CARRIED

It was noted that complaints regarding late collection of refuse from Whiritoa were taken up with the contractor and the collection time scheduled for earlier in the day.

The District Engineer advised that the new profile speed humps were programmed for installation by Council’s Construction and Maintenance business unit.

The District Engineer advised that the Rangatira statue had been cast and the sections were in the process of being assembled.

The statues of the two children to be placed at Martha Court were nearing completion. The Miner’s statue to be placed in front of the Memorial Hall was planned to be completed to the stage ready for casting by the third week in May.

The Drainage Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/44 Lockwood/Hayden CARRIED

The District Engineer advised that the extension of works from Martha Street and across School Lane would be considered in conjunction with the School Lane safety works.

Attached was a copy of a letter from Mike Hinstridge suggesting that some record of the names of the original discoverers of the Martha Gold Deposit, John McCombie and Robert Lee, be incorporated in the Streetscape Scheme.

The Committee agreed that this should be considered in conjunction with the other heritage plaques that were to be erected.

RESOLVED

THAT the letters be received.

WWC01/45 Lockwood/Carmine CARRIED

Councillor Baker raised the matter of the cleanliness of the new footpaths outside food establishments. There was an issue developing with food and beverages being spilt particularly where tables and chairs were being placed on the footpath by the food premises. The question to be raised was what measures could be taken to enforce the cleaning of the footpath by the respective proprietors.

Clarification was sought as to whether there was a bylaw stating whether the retailer had to clean up the street where there was damage caused.

The District Engineer would look into this and report back to the Committee at the next meeting.

Attached was a letter seeking a meeting with the Ward Committee regarding a proposal to create an extended reserve at the confluence of the Ohinemuri River and the Waitete Stream. The land, which would provide the extended reserve, would come from the subdivision. Council was to develop off the end of Lawrence Road.

Although the request was to meet with the Ward Committee, it was Council through the Planning & Finance Committee who would need to consider granting or assigning more land for a reserve from the development. Therefore should as a result of a meeting with the Walkways group the extended reserve concept be supported, a recommendation to the Planning & Finance Committee would be required.

A time to meet with a representative from the Walkway group needed to be scheduled.

It was agreed that the maintenance and parking aspects were the two major concerns. A meeting would be held with the group to further discuss the issues.

RESOLVED

THAT the letter be received

AND THAT the provision be made to meet with the group at the next meeting.

WWC01/46 Lockwood/Hayden CARRIED

There were no late items.

The meeting closed at 5.10 pm.

CONFIRMED

S Baker

May 2001