There were no apologies.

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Letter from Waihi Scout Group

The item was not on the agenda because information had become available after the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given to the matter before the next meeting.

WWC01/79 Morrison/Hayden CARRIED

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 5 June 2001be taken as read and confirmed.

WWC01/80 Carmine/Hayden CARRIED

There were no matters arising from the minutes.

The Community Services monthly report on activities was attached for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

WWC01/81 Morrison/Hayden CARRIED

The Community Facilities Manger advised that a letter had been received from the Waihi Drama Society requesting some paving slabs.

After discussion the Committee agreed that if there were any pavers left over from the Gilmour Lake Walkway project then consideration would be given to the request.

RESOLVED

THAT a reply be sent advising that Council was proposing to use the pavers for Gilmour Lake Walkway and consideration would be given to the request once it was known if there were any pavers left.

WWC01/82 Morrison/Hayden CARRIED

A letter had been received from the Waihi Walkways group requesting that Council give consideration to a financial grant from the Waihi Community Recreation Facilities Fund. A copy of the reply sent to them by the Community Services Manager was also presented.

After discussion the Committee decided that their immediate needs were covered by other sources of funding and the matter would be deferred until the boundary adjustment had been made. An on site meeting needed to be held with the group to discuss the boundary adjustment.

RESOLVED

THAT the letter be received.

AND THAT a letter be written to Waihi Walkways advising that in Councils opinion the Mangatoetoe Stream footbridge was unsafe and not suitable for relocation

AND THAT Council is not in the position to make a financial grant from the Waihi Community Recreation Facilities Fund at this stage

AND THAT as a result of the letter from the group Council meet with the Committee on site to discuss the decision Council has made on the adjusted boundary.

WWC01/83 Morrison/Hayden CARRIED

The Community Facilities Manager advised that the trees donated by family members of the Late Mr Thomas a Mayor of Waihi had been planted last month. The trees were specifically picked by the family and planted at Thomas Place by Council staff.

RESOLVED

THAT a letter be sent to the Thomas family thanking them for the trees donated.

WWC01/84 Baker/Hayden CARRIED

The Secretary of the Waimata School PTA has written requesting financial assistance for a fundraising event to be held on 22 September 2001 in the Waihi Memorial Hall. The PTA is fundraising to supplement the cost of school trips to Auckland and Rotorua.

They ask for a discounted rate on the cost of hiring the hall.

Members declined the request as they had done to similar requests in the past.

RESOLVED

THAT the letter be received

AND THAT the request be declined.

WWC01/85 Hayden/Carmine CARRIED

The financial report for the 11 months ended 31 May 2001 was attached for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Waihi Ward Committee for the 11 months ended 31 May 2001 be received.

WWC01/86 Morrison/Baker CARRIED

The Roading Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/87 Morrison/Carmine CARRIED

A proposed list of new fooptaths was attached and a priority has been assigned. The programme formed the basis of a renewal programme for the next 3-5 years. Members prioritised the list.

Mataura Road

Kitchener Street

Cuba Street

Barry Road (balance that funding will allow)

RESOLVED

THAT the annual allocation of $40,000 be expended on the categories list detailed in Appendix 2 of this report.

Mataura Road

Kitchener Street

Cuba Street

Barry Road (balance that funding will allow)

WWC01/88 Carmine/Baker CARRIED

The Roading Manager advised that a report had been prepared by Opus International Consultants describing existing site problems and the various options investigated.

A detailed list of the various options was presented.

After discussion it was agreed that the options be discussed with members of the Waihi Netball Committee and that staff obtain options for the costings of the carpark.

There was concern that there had been money allocated for the carpark at some stage. Staff would look into this.

The Utilities Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/89 Lockwood/Morrison CARRIED

The Drainage Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/90 Carmine/Hayden CARRIED

The District Engineer’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC01/91 Lockwood/Morrison CARRIED

Attached was a report from the District Engineer regarding the Silverton Service Road.

RESOLVED

THAT the report be received.

WWC01/92 Hayden/Morrison CARRIED

The District Engineer advised that an opportunity had arisen to co-operate with Stan Blackmore-Palmer in improving the access to and parking for the area served by the short section of service road off Silverton Road, which should resolve recent matters of concern in this regard.

The General Manager noted that it should be recommended to the Works Committee that the cost for the concreting of the service lane be met from the non subsidised seal extension fund.

RESOLVED

THAT construction of concrete paving and rainwater drainage to the service road at an estimated cost of $3500 be approved

AND THAT it be recommended to the Works Committee that the cost for the concreting of the service lane be met from the non subsidised seal extension fund.

WWC01/92 Morrison/Hayden CARRIED

A letter was tabled from the Waihi Scout Group thanking Council for their grant for financial assistance in building a storage shed at the Scout Hall site in Baker Street, Waihi. The group now wished to site the building some 24 metres from the Baker Street frontage boundary and right on the boundary between the Scout Hall and the right of way to the house down the back. Because the site was a reserve they now understood that a special Council consent was required. The cost for the consent would cost up to $900. Council was now being asked to consider waiving this cost.

After discussion the Committee agreed that they would be happy to meet the costs for the building consent once clarification of the actual cost had been determined.

RESOLVED

THAT the letter be received

AND THAT the Waihi Ward Committee make a grant of a maximum of $950 from the Waihi Community Facilities Recreation Fund to meet the fees for the building consent subject to final cost.

WWC01/93 Morrison/Carmine CARRIED

The meeting closed at 4.45 pm.

CONFIRMED

S Baker

August 2001