HAURAKI DISTRICT COUNCIL
WAIHI WARD COMMITTEE
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE WAIHI WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON MONDAY 4 FEBRUARY 2002 COMMENCING AT 3.30 PM
A G E N D A
1. APOLOGIES Pages
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
3.1 MEETING HELD 3 DECEMBER 2001 1-12
RECOMMENDATION
THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 3 December 2001 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. COMMUNITY SERVICES
5.1 WAIHI WALKWAYS – RIVERBANK TERRACE WALKWAY PROPOSAL
In August, the Ward Committee considered this proposal from the walkway group and shelved a decision on how much maintenance the Council would become involved with until the matter of the Lawrence Road historical reserve had been resolved. That matter has since been settled by the Council and the Ward Committee can now decide if and how much maintenance it will undertake in regards the walkway.
In discussion with Mrs Ruth Ordish-Benner, Chairperson of Walkways, the maintenance requirement would only relate to mowing that part of the walkway, which would be assessable to the tractor mower during the road verge mowing cycles. In terms of cost, it really doesn’t matter if the walkway strip requiring mowing was only five metres long or 50 metres. Ease of getting the mower along the strip will be a factor and that needs to be catered for in the walkway design. Any other maintenance requirements to culverts, styles across grazing fences etc would need to be conducted by the Walkways group.
In respect to culverts that will need to be installed to allow dry crossing of the various watercourses running across the Terrace, the Walkways group requested comment on whether or not Council actually approved of the placement and design. In answer to that question, our Drainage Asset Manager advises that it if any comment is required it should be Environment Waikato's responsibility to determine what measures should be put in place to alter the introduction of stormwater to the receiving waters of the Ohinemuri, and it is on those grounds our Council cannot offer any advice.
In conclusion, the Ward Committee needs to advise that it can mow any part of the walkway that is accessible to the road verge mower. However should it be proposed to alter any waterway to accommodate the walkway itself, then Environment Waikato should be approached.
5.2 INSPECTION OF SERVICES CEMETERIES (02.301.001) 13
Attached is a letter from the Senior Advisor of Memorials and Cemeteries regarding a recent inspection of the services cemeteries in Waihi and Paeroa.
RECOMMENDATION
THAT the information be received.
5.3 WAIHI BOWLING CLUB (INC) (05.411.010_ 14
Attached is a letter from the secretary of the Waihi Bowling Club (Inc) regarding the chip sealed carpark and entrance.
RECOMMENDATION
THAT the information be received.
5.4 REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.500) 15-16
The Thames Valley Motorcycle Club will be hosting a round of the New Zealand Cross Country Championships on Sunday 14th April 2002. The club requests a temporary closure of the top end of Taieri Road Waihi from the Pukewera Road intersection between the hours of 10:00am and 4:00pm on that day.
RECOMMENDATION
THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Taieri Road from the Pukewera Road intersection to the top on Sunday 14 April 2002, between the hours of 10:00am and 4:00pm, for the purpose of an event organised by the Thames Valley Motorcycle Club be given subject to the following conditions:1. That no objections to the closure are received, which are upheld by Council
2. That the organisers shall be responsible for all costs associated with the events, including advertising.
3. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
4. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
5. That the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
6. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 17 March 2002.
7. The organisers shall indemnify the Council from all or any claims arising from the road closure.
8. That signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
9. That only road tyres shall be used.
10. The road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
11. That in the event of heavy rain the District Engineer, Hauraki District Council, may cancel the approval.
The proposed closure will be advertised in the Hauraki Herald on 19 February (with objections closing 11 March).
5.5 REQUEST FOR SINAGE AT ‘ROCKET PARK’ (40.000.050) 17-18
Waihi Playcentre
The Waihi Playcentre’s Property Officer has written seeking consent to place a sign on the back of the public toilets located at Rocket Park informing people of their contact details. They also ask if they could be assisted with the purchase of an AA sign.
RECOMMENDATION
THAT the letter be received
AND THAT consideration be given to this request.
5.6 MORGAN PARK: RIPARIAN PLANTINGS, EASTERN STREAM
Councillor Baker wishes to discuss the placement of the plantings along the west bank of the Eastern Stream where the plants intrude into the mown area of Morgan Park at the base of the intended hockey field adjacent to the Netball Courts.
The plantings are part of a riparian belt of native plants situated between Barry Road and the plot that has been developed by the Royal NZ Forest & Bird Society further into Morgan Park. The plants are placed three deep against the scrub currently growing along the stream bank and two of the rows consume about 1.5 metres of the mown grass border. The placement of the new natives is to give depth to the border, which eventually, in time, will allow other plantings to take place behind that border.
Should the Ward committee find that the plantings consume too much of the Park then they will need to be replanted in late autumn to another location.
5.7 REQUESTS FOR FINANCIAL ASSISTANCE – WAIHI CITIZENS ADVICE BUREAU 19-36
At the 7th May 2001 Waihi Ward Committee meeting it was resolved to defer a request from the Chairperson of the Waihi Citizens Advice Bureau (CAB) for financial support towards rent and electricity, which currently cost $3380 annually. The CAB had provided Council with their audited financial statement for 1999/2001 and asked that the request be reconsidered.
At the 3rd December Waihi Ward Committee meeting a presentation was given by Jan Smeaton and Anna McDonald from the Waihi Citizens Advice Bureau. It was resolved that a decision on the matter be deferred until the next meeting of the Waihi Ward Committee.
RECOMMENDATION
THAT the matter be considered.
6. CORPORATE SERVICES
6.1 FINANCIAL REPORT (01.001.025) 37-40
The financial report for the 6 months ended 31 December 2001 is attached for the Committee’s consideration.
RECOMMENDATION
THAT the financial report on the operations of the Waihi Ward Committee for the 6 months ended 31 December 2001 be received.
7. ENGINEERING SERVICES
7.1 ROADING: MONTHLY REPORT (01.001.029) 41-61
The Roading Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.2 UTILITIES: MONTHLY REPORT (01.001.028) 62-69
The Utilities Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.3 DRAINAGE: MONTHLY REPORT (01.001.020) 70-71
The Drainage Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.4 DISTRICT ENGINEER REPORT – FRESHLOOK 2010 PUBLIC PRESENTATION (06.502.611) 72-83
Attached is a report from the District Engineer regarding the Paeroa Freshlook 2010 Public Presentation.
RECOMMENDATION
THAT the report be received.
7.5 REPORT OF STATE HIGHWAY 2 STRATEGY STUDY (40.902.001) 84-91
Attached is a report from the District Engineer on the state highway 2 strategy study.
RECOMMENDATION
THAT the report be received.
8. GENERAL BUSINESS
8.1 APPOINTMENTS TO SUB-COMMITTEES
Appointments to the following sub-committees need to be made.
|
Committee |
Previous Member |
Proposed Member |
|
Waihi Pensioner Flat Sub-Committee |
M Carmine |
|
|
Waihi Community Swimming Baths Committee |
M Carmine |
|
|
Waihi Arts Centre and Museum |
D Lockwood |
|
|
Whiritoa Emergency Management Committee Centre |
M Hayden |
|
|
Waikino Liaison Committee |
M Hayden |
|
|
Mining Liaison Forum |
S Baker |
|
|
Department of Corrections Community Liaison Committee |
S Baker |
|
|
Golden Cross Mine Community Consultative Group |
D Lockwood |
|
|
Mining Liaison Forum |
S Baker |
|
|
Gilmour Park Advisory Committee |
M Hayden |
|
|
Morgan Park Field Assessment Team |
S Baker |
|
|
Local Authority Arts Scheme |
M Carmine |
|
|
GO Waihi |
M Hayden |
8.2 LETTER FROM J REININK COMPLIMENTING WAIHI (02.631.999) 92
Attached is a copy of a letter for members information from June Reinink (Bjerring) an ex resident of Waihi.
RECOMMENDATION
THAT the information be received.
9. LATE ITEMS OF BUSINESS