HAURAKI DISTRICT COUNCIL
WAIHI WARD COMMITTEE
NOTICE IS HEREBY GIVEN THAT A MEETING OF THE WAIHI WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON MONDAY 4 MARCH 2002 COMMENCING AT 3.30 PM
A G E N D A
1. APOLOGIES Pages
2. DECLARATION OF LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.
In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.
3. CONFIRMATION OF MINUTES
3.1 MEETING HELD 4 FEBRUARY 2002 1-9
RECOMMENDATION
THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 4 February 2002 be taken as read and confirmed.
4. MATTERS ARISING FROM THE MINUTES
5. COMMUNITY SERVICES
5.1 WAIHI NETBALL CENTRE (20.030.002) 10
Attached is a letter from the Waihi Netball Centre thanking Council for their help toward the building of their new pavilion and advising that an official opening would be held at some stage.
RECOMMENDATION
THAT the information be received.
5.2 WHIRITOA PUBLIC MEETING: 28 JANUARY 2002 (01.003.030) 11-12
Attached for member’s consideration is a copy of the points raised at the Whiritoa Public meeting held on 28 January 2002.
The topics raised cover a number of issues and each will require a response from the Ward Committee.
5.3 GILMOUR RESERVE: STONE SCULPTURES
The Sculptures made at the recent stone carving exhibition organised by Go Waihi at Wallnutt Park have been gifted to Council with the suggestion that they be installed at Gilmour Reserve. Due to the timing of the proposal, staff does not have any recommendations to assist members as to how and where the sculptures might be installed, nor the likely cost. Nevertheless, should members wish to entertain the proposal staff can obtain the necessary information and make that available to the next Ward Committee meeting.
5.4 WAIHI INFORMATION CENTRE: RELOCATION PREMISES 13-15
Following the appearance of the December 5 sinkhole at Barry Road, the Waihi Information Centre was relocated to a central Seddon Street building because it had become isolated. The cost of accommodation for an interim period was undertaken to be met by the Council members more actively involved in the recovery phase of the sinkhole incident. Monthly rent of the alternative premises is $762.58 and the casual tenancy started December 10, 2001.
The Information Centre has written (attached) to seek assistance towards meeting their accommodation costs. Additional to the rent, outgoings related to the building such as rates, water, insurance will need to be covered.
Ward members are being asked to consider how the cost of the rent and other costs are to be covered. Members might consider the discretionary budget as a means of covering the costs for the balance of this financial year.
5.5 WAIHI BOROUGH CENTENNIAL: INVITATION TO ATTEND FUNCTION 16
Attached please find a letter from Owen Morgan inviting elected members to attend a small celebration and re-enactment of the first "Local Government" meeting in Waihi.
6. CORPORATE SERVICES
6.1 FINANCIAL REPORT (01.001.025) 17-20
The financial report for the 7 months ended 31 January 2002 is attached for the Committee’s consideration.
RECOMMENDATION
THAT the financial report on the operations of the Waihi Ward Committee for the 7 months ended 31 January 2002 be received.
7. ENGINEERING SERVICES
7.1 ROADING: MONTHLY REPORT (01.001.029) 21-30
The Roading Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.2 CONTRACT REVIEW (48.000.160, 48.000.164, 48.000.163, 48.000.166) 31-38
Attached is a report from the Roading Manager regarding contract review.
RECOMMENDATION
THAT the report be received.
7.3 UTILITIES: MONTHLY REPORT (01.001.028) 39-45
The Utilities Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.4 DRAINAGE: MONTHLY REPORT (01.001.020) 46-47
The Drainage Manager’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
7.5 DISTRICT ENGINEER: MONTHLY REPORT (01.011.028) 48-50
The District Engineer’s monthly report to the Works Committee is attached.
RECOMMENDATION
THAT the report be received.
8. GENERAL BUSINESS
A report from the Planning & Environmental Services Manager and a copy of the 2002/2003 estimates are included separately with the agenda.
RECOMMENDATION
THAT it be recommended to Council that the Waihi Ward 2002/2003 estimates be approved and included in the 2002/2003 Draft Annual Plan.
9. LATE ITEMS OF BUSINESS