RESOLVED

THAT the apology of Cr Lockwood be received and sustained.

WWC02/105 Hayden/Wightman CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Sponsorship for Ellerslie Flower Show

The item was not on the agenda because information had been received since the agenda deadline.

Discussion on the item could not be delayed because consideration needed to be given to the matter before the next meeting.

WWC02/106 Wightman/Carmine CARRIED

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 5 August 2002 be taken as read and confirmed.

WWC02/107 Hayden/Morrison CARRIED

Cr Wightman who was now the Chairperson of Go Waihi advised that she would be meeting weekly with the Go Waihi Co-ordinator. It was suggested that an item be placed on the Waihi Ward Committee agenda each month to report on these meetings.

The Community Services monthly report on activities was attached for the Committee’s consideration.

RESOLVED

THAT the Community Services report be received.

WWC02/108 Wightman/Baker CARRIED

At the Committee’s July meeting it was discussed that a site meeting be held with an aborist and Transit NZ representative to discuss the matters of trees shrouding the highway lights.

Unfortunately a site meeting was not held due to uncertainty of all attendees availability, however a report had been received from an arborist who had advised that the minimum to trim 14 trees affecting the lights would be $2,800 and a crown lift to all the trees would be $5,500 (both quotes plus GST).

RESOLVED

THAT the trees be pruned from around the highway lights and if crown lifting is eventually required, then that work be programmed for next financial year.

WWC02/109 Hayden/Carmine CARRIED

His Worship left the meeting at 3.45 pm.

The Community Services Manager tabled a landscape plan of Gilmour Reserve prepared by Boffa Miskel for member’s inspection.

RESOLVED

THAT the Ward Committee examines the development proposed consults with interest groups and then meets with the consultants to finalise matters. And, that following finalisation of the plan, a schedule of work be established, in stages if necessary, then submitted for inclusion in the following year’s Annual Plan.

WWC02/110 Hayden/Wightman CARRIED

A survey plan was presented showing a new section of road that was proposed by the developer to be called "Orokawa Heights Road".

RESOLVED

THAT the road be called "Orokawa Heights Road" as submitted.

WWC02/111 Carmine/Wightman CARRIED

Waihi Advocacy Services wrote last April seeking assistance with a follow-up survey. The Ward had exceeded their grant allocation and directed that the applicant re-apply in the next financial term. The applicant re-applied in July and it was resolved that they present a set of accounts to show the need. They have since only provided a projected budget and a letter outlining their intent.

It was noted that the previous years financial statement had been requested and this had not been supplied.

RESOLVED

THAT the request from Waihi Advocacy Services be deferred until the information requested had been supplied.

WWC02/112 Hayden/Carmine CARRIED

The President of the Waihi Basketball Association had written seeking 50 hours of free usage of the Waihi Events Centre for Wheelchair Basketball. The President advised that they had just formally established a committee and were yet to complete a financial audit. Hire of the Event Centre to a non-profit entity is $10 per hour.

RESOLVED

THAT the Waihi Ward Committee grant the request from the Waihi Basketball Association for 50 hours of free usage of the Waihi Events Centre.

WWC02/113 Baker/Hayden CARRIED

There was no financial report available this month.

The Roading Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC02/114 Wightman/Baker CARRIED

The Utilities Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC02/115 Carmine/Baker CARRIED

At the August Works Committee meeting it was requested that a report be prepared to consider recovery of costs when a property connected to the sewerage scheme. The request related to a property SH 25 Waihi that had requested to connect to the sewerage scheme.

There were two charges that could apply. The first related to contributing to the asset they were connecting to, and the second was the cost to extend the reticulation to service their properties. Currently Council had no fixed charge in either situation.

The recent request for works in Waihi was not included in the year’s budget. The new sewer line would also service two existing houses and two empty sections. To only charge the applicant would be unfair and to charge the other properties would be a disincentive to get them to connect, thereby contributing via DISP and interest. Because of the factors involved, it was considered that if the extension was part of budgeted works, no capital contribution should apply. Where an extension was not budgeted for, the options were to defer the work until the next budget round or do the work now as additional work. The level of contribution would be on a case by case basis. In the Waihi situation a fair and workable contribution that would apply to all properties on this line could not be determined.

After discussion the Committee agreed:

RESOLVED

THAT the Waihi Ward Committee recommends to the Works Committee that the sewer be extended to Mr Pourau’s property at an estimated cost of $20,000

AND THAT the work is funded by deficit funding

AND THAT the work does not commence until Mr Pourau lodges a building consent application.

WWC02/116 Baker/Carmine CARRIED

The Drainage Manager’s monthly report to the Works Committee was attached.

RESOLVED

THAT the report be received.

WWC02/117 Wightman/Carmine CARRIED

The Drainage Manager advised that an estimate for the upgrading of the culverts in the vicinity of the Wellington Street Sewer pump storage tank, and the viability of constructing a flood protection stopbank was being undertaken. An estimate would be brought back to the Committee for consideration.

There was no general business.

A request had been received from the NZ Water Lily Gardens of Pukekauri Rd, Waihi who would be exhibiting at the Ellerslie Flower Show for the second time on 20-24 November 2002, for sponsorship in any way possible, either financially, or by donating or loaning goods or services.

The Chairman outlined the proposal to the Committee. Some acknowledgement was required as to whether any assistance might be forthcoming.

The request would be put to the September meeting of the Planning & Finance Committee for possible funding from the Development Fund.

Members were in favour of supporting the proposal.

RESOLVED

THAT the Waihi Ward Committee recommends to Council that $500 be granted to the Water Lily Gardens in support of their exhibit at the Ellerslie Flower Show.

WWC02/118 Baker/Wightman CARRIED

The meeting closed at 4.35 pm.

CONFIRMED

S Baker

October 2002