1.    APOLOGIES Pages

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3.1    MEETING HELD 2 DECEMBER 2002 1-5

RECOMMENDATION

THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 2 December 2002be taken as read and confirmed.

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) 6-7

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services report be received.

5.2 REQUEST FOR TEMPORARY CLOSURE OF ROAD (40.000.500) 8-9

Pukewera Road, Waihi

A request had been received from the Thames Valley Car Club Inc for consent to close Pukewera Road, Waihi (from Murphys Bridge to the Taieri Road junction) for the purpose of an event organised by them on Sunday 16 March 2003.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Pukewera Road, Waihi (from Murphys Bridge to the Taieri Road junction) on Sunday 16 March 2003, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

1. That no objections to the closure are received, which are upheld by Council
2. That the organisers shall be responsible for all costs associated with the events, including advertising.
3. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
4. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
5. That the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
6. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 8 February 2002.
7. The organisers shall indemnify the Council from all or any claims arising from the road closure.
8. That signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
9. That only road tyres shall be used.
10. The road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
11. That in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

The proposed closure will be advertised in the Hauraki Herald on 21 January 2003 (with objections closing 7 February 2003.

5.3 REPORTS FROM COMMITTEE MEMBERS ATTENDING COMMUNITY MEETINGS

Committee members reported on community meetings that they had attended.

6. CORPORATE SERVICES

6.1 FINANCIAL REPORT (01.001.025) 10-12

The financial report for the 6 months ended 31 December 2002 is attached for the Committee’s consideration.

RECOMMENDATION

THAT the financial report on the operations of the Waihi Ward Committee for the 6 months ended 31 December 2003 be received.

7. ENGINEERING SERVICES

7.1 ROADING: MONTHLY REPORT (01.001.029) 13-19

The Roading Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.2 UTILITIES: MONTHLY REPORT (01.001.028) 20-28

The Utilities Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

7.3 DRAINAGE: MONTHLY REPORT (01.001.020) 29-30

The Drainage Manager’s monthly report to the Works Committee is attached.

RECOMMENDATION

THAT the report be received.

8.1 2002 COMMUNITY SURVEY (70.000.999) 31-35

Attached is a report from the Planning & Environmental Services Manager regarding the 2002 Community Survey.

RECOMMENDATION

THAT the report be received.