RESOLVED

THAT the apology of His Worship, B J Morrison be received and sustained.

WWC04/94 Hayden/Carmine CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Whiritoa Walkway Lighting

- Senior Net, Waihi – Funding Assistance

- Funding Assistance for communication device for Hetherington Rest Home (verbal item)

The items were not on the agenda because the items was not available at the agenda deadline date.

Discussion on the items could not be delayed because the items needed the attention of the Committee before the next Ward meeting.

WWC04/95 Lockwood/Hayden CARRIED

MEETING HELD MONDAY 5 JULY 2004

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 5 July 2004 be taken as read and confirmed.

WWC04/96 Hayden/Carmine CARRIED

A member asked if the safety concerns raised at the July meeting of the Waihi Ward concerning the intersection of Dean Crescent and SH2 have been communicated to Transit NZ, and if so, has a response been received. The District Engineer stated that the concerns raised regarding the safety of the intersection have been communicated with the Transit NZ and that a response has been received stating that due to the good visibility at the location this could not be regarded as a high priority project.

COMMUNITY FACILITIES MANAGERS MONTHLY REPORT (01.002.021)

The Community Facilities Managers monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Facilities Managers report be received.

WWC04/97 Hayden/Carmine CARRIED

Reserves

The Waihi Women’s Soccer Team have advised they have, at the invitation of the Waihi Cricket Team, taken over the occupancy of the cricket shed at Morgan Park. The cricketers have handed it over due to a lack of participating players and support.

The Women’s Soccer team intend to use the shed primarily as a training base, rather than a ‘clubhouse’. They have a number of working bees planned to continue on with the improvements undertaken by the cricketers earlier this year.

It was requested that the Community Facilities Manager contact the Waihi Women’s Soccer Club to clarify with them Councils’ agreement as to the use of the land and buildings at Morgan Park.

The Community Facilities Manager reported that the final design plans are being drawn up for Stage 1 of this development. The plans will be presented to the Ward Committee for approval in due course. The tentative timeframe and listing of the major phases for Stage 1 of the development were advised.

Whiritoa Town Entrance – Concept Plan Development

It was reported that the concept plans for the development at the town entranceway have been deferred until the road safety improvements have been completed by Transit NZ.

REQUEST FOR FINANCIAL ASSISTANCE WAIHI COLLEGE COMMUNITY POOL (02.602.999)

A report from the Community Liaison Officer was presented regarding a request for financial assistance from the Principal of Waihi College asking for a contribution to the cost of impending repairs to the College/Community pool.

Members acknowledged that they had been aware that there had been maintenance issues relating to the pool for a number of years. It was considered that an independent opinion should be sought as to what would be the best option for the pool in consideration of its present condition.

RESOLVED

THAT the report be received

AND THAT Council refer the School to a qualified engineering consultancy for a survey to be carried out to assess the condition of the pool.

AND THAT after the assessment has been received that the Ward Committee meet with the College to discuss the future of the pool.

WWC04/98 Hayden/Carmine CARRIED

The Community Facilities Manager outlined the Aquatic Centre visit for September 1st which all Councillors have been invited to attend.

Cllr Wightman tabled a report on the activities of Go Waihi for the last month.

RESOLVED

THAT the report be received.

WWC04/99 Lockwood/Hayden CARRIED

FINANCIAL REPORT (01.001.025)

The financial report for the 12 months ended 30 June 2004 was presented for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Waihi Ward Committee for the 12 months ended 30 June 2004 be received.

WWC04/100 Carmine/Lockwood CARRIED

ROADING: MONTHLY REPORT (01.001.029)

The Roading Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/101 Lockwood/Carmine CARRIED

Response Times for Service Requests – Road Maintenance

A member requested to know what the expected response time would be for road maintenance service requests to be actioned. The Roading Manager stated that the contractor evaluates the section of road regarding safety and the volume of traffic of the road concerned when determining the level of service for the request.

A member enquired on the status of the safety improvements being addressed at the Waitawheta/Old Tauranga Road intersection. The Roading Manager advised that the utility services at the intersection have yet to be moved and once this has been completed, construction to improve the safety of the intersection would commence.

For the information of the members, it was reported that the lights in the closed part of Grey Street remain operational. The recommendation is that the lights be disconnected and opportunities for relocation be discussed with Waihi Gold during the decommissioning phase.

The Department of Conservation (DoC) submitted a request for Council to increase the size of the existing carpark to accommodate the additional need generated by their new 26 bunk cabin that will be in use this summer. The on site measurements indicate that the existing parking area could accommodate 16 to 18 cars if they were angle parked. In discussion with DoC staff, their priority is to have alignment/ visibility improvements on Dickey Flat road improvements advanced first. The Franklin Road carpark work will be limited to signage and road marking to maximise the available parking area. The site will be monitored to determine the capacity required.

UTILITIES MANAGER’S MONTHLY WATER SUPPLY REPORT (01.001.028)

In the absence of the Utilities Manager, the monthly report to the Works Committee was presented by the District Engineer.

RESOLVED

THAT the report be received.

WWC04/102 Wightman/Hayden CARRIED

District Water

It was reported that the number of water breaks district wide has shown a decreasing trend over the last four years. This is interpreted as a result of successful pressure control of supply from the Plains water treatment plants and an active renewal programme that has removed problem areas in the network.

Opus International Consultants are currently preparing a draft report for the options for the Waihi Water source and storage options, expected to be tabled before the Works Committee later this month.

UTILITIES MANAGER’S MONTHLY WASTEWATER AND REFUSE REPORT

In the absence of the Utilities Manager, the monthly report to the Works Committee was presented by the District Engineer.

RESOLVED

THAT the report be received.

WWC04/103 Hayden/Lockwood CARRIED

Waihi Transfer Station – Weigh Bridge

The District Engineer reported that options regarding the proposal to use a weigh bridge at the Transfer Station are presently being investigated.

DRAINAGE: MONTHLY REPORT (01.001.020)

The Drainage Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/104 Lockwood/Wightman CARRIED

There was no general business.

Whiritoa Walkway Lighting

A report from the District Engineer was tabled regarding a letter which has been received from the Whiritoa Community Liaison Committee. The letter identifies a security problem of inadequate lighting in walkways between the streets.

RESOLVED

THAT the report be received

AND THAT Council approve further investigation into ways and costs of providing the identified walkway lighting.

WWC04/105 Lockwood/Wightman CARRIED

Senior Net, Waihi

A letter has been received from Senior Net, Waihi requesting financial assistance towards the running costs of their organisation.

RESOLVED

THAT $300.00 be granted from Waihi Ward Discretionary Fund to Senior Net, Waihi to assist with the running costs of their organisation.

WWC04/106 Hayden/Carmine CARRIED

Cllr Baker has received a verbal request for funding to support the purchase of an item of equipment for Hetherington Rest home for use by patients with difficulty communicating verbally. Initially that device would be used by Mr Bill Aken, a former employee of Hauraki District Council. It is recommended that the funding come from the Waihi Ward Discretionary Fund.

RESOLVED

THAT $1,000 be granted to assist in the funding towards the communication device.

WWC04/107 Lockwood/Carmine CARRIED

The meeting closed at 5.10pm.

CONFIRMED

S G Baker

September 2004