HAURAKI DISTRICT COUNCIL

WAIHI WARD COMMITTEE

MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON MONDAY 31 MAY 2004 COMMENCING AT 3.30 PM

PRESENT

Crs S G Baker (Chairperson), D M Carmine, M J Hayden, D C Lockwood, B T Wightman and His Worship the Mayor B J Morrison
   

IN ATTENDANCE

Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), G Thomsen (Roading Manager), R Bond (Utilities Manager, Water Supply), L Whittaker (Utilities Manager, Wastewater & Refuse), I McLeod (Drainage Manager), Mrs J Mickleson (Community Facilities Manager) and Ms C Black (Council Secretary)

APOLOGIES

There were no apologies.

LATE ITEMS

There were no late items.

CONFIRMATION OF MINUTES

MEETING HELD MONDAY 3 MAY 2004

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Monday 3 May 2004 be taken as read and confirmed.

WWC04/69 Lockwood/Carmine CARRIED

COMMUNITY SERVICES

COMMUNITY FACILITIES MANAGERS MONTHLY REPORT (01.002.021) (27KB)

The Community Facilities Managers monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Facilities Managers report be received.

WWC04/70 Hayden/Morrison CARRIED

Request for Rubbish Bin

It has been requested by Newmont Mine Operations that a rubbish bin be installed at the car park by the Mine Education Centre in Moresby Avenue.

RESOLVED

THAT a rubbish bin be installed in the car park outside the Mine Education Centre, Moresby Ave, Waihi after the 1st of July 2004, and that the mining company be asked to consider making a donation towards the cost of installing a bin.

WWC04/71 Hayden/Morrison CARRIED

Whiritoa Tennis Club – Whiritoa Sport & Recreational Reserve

A letter from the Whiritoa Tennis Club was presented requesting the Committee grant remission of the annual rental of the courts. As the courts are mainly patronised by Club members, and the not the general public, it has been requested that annual rental for the use of the Courts on club days be reviewed.

RESOLVED

THAT the correspondence be received

AND THAT the Committee grant remission of Clause C of the Agreement with the Whiritoa Tennis Club for the year commencing 1 April 2004 – 31 March 2005.

WWC04/72 Carmine/Hayden CARRIED

Gilmour Lake Development Proposal

A report was presented regarding the Gilmour Lake - Landscape Development proposal.

RESOLVED

THAT the amended Design Report for Gilmour Reserve, as attached, and the detailed design drawings and cost estimates for the development of Gilmour Reserve be deferred until the next meeting of the Ward Committee in July.

WWC04/73 Wightman/Hayden CARRIED

REQUESTS FOR FINANCIAL ASSISTANCE (20.030.002)

The Waihi Ward committee was allocated $4000 for discretionary grants for this financial year. Grants totalling $1645.55 were made at the August - November Ward committee meetings, leaving a balance of $2354.45.

A letter was received from the Secretary of Senior Net Waihi asking for a grant to help them provide a service to senior citizens.

RESOLVED

THAT the request be received

AND THAT Senior Net Waihi be thanked for their letter and that they be informed that Council does contribute grants from time to time subject to justification of the requirements for funding as per Council Policy.

WWC04/74 Morrison/Wightman CARRIED

REPORTS FROM COMMITTEE MEMBERS ATTENDING COMMUNITY MEETINGS

Cllr Wightman reported on community meetings and activities for the last month.

RESOLVED

THAT the report be received.

WWC04/75 Hayden/Morrison CARRIED

CORPORATE SERVICES

FINANCIAL REPORT (01.001.025)

The financial report for the 9 months ended 30 April 2004 was presented for the Committee’s consideration.

RESOLVED

THAT the financial report on the operations of the Waihi Ward Committee for the 9 months ended 30 April 2004 received.

WWC04/76 Lockwood/Morrison CARRIED

 

ENGINEERING SERVICES

ROADING: MONTHLY REPORT (01.001.029) (8KB)

The Roading Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/77 Hayden/Lockwood CARRIED

Work Programmed for May

Progress on the improvements to the Golden Valley/Ngatitangata Road intersection was queried. The Roading Manager advised that delays had been experienced in relocation of services and the matter is being taken up with the service authorities.

Seddon Street Motors by School Lane

Arrangements will be made for a repair constructed slightly lower than road surface to be rectified.

Corbett Road

It was advised that the improvements to Corbett Road have been well received.

UTILITIES MANAGER’S MONTHLY WATER SUPPLY REPORT (01.001.028) (30KB)

The Utilities Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/78 Wightman/Morrison CARRIED

UTILITIES MANAGER’S MONTHLY WASTEWATER AND REFUSE REPORT (01.011.025) (26KB)

The Utilities Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/79 Carmine/Wightman CARRIED

Cllr Wightman withdrew from this section of the meeting due to a commercial interest.

Wastewater

Closed Circuit Television Investigation

The Utilities Manager presented closed circuit television photographs illustrating pipe breakages and cracking in glazed earthenware pipes throughout the district. It was reported that a replacement programme has been allowed for in the LTCCP.

Refuse Transfer Station

The potential savings achievable by use of an excavator to provide compaction for refuse and greenwaste at the Waihi Transfer Station was discussed. The Utilities Manager advised that compaction could possibly reduce transport costs by about $30,000 p.a.

Abandoned Vehicles and Dumped Car Bodies

The Utilities Manager outlined possible cost benefits in providing encouragement for the public to dispose of car bodies. A voucher is available from Council offices that permits free disposal of stripped vehicles subject to conditions. It was proposed that this voucher system be abandoned, creating a saving in administration time and materials, and that Council approve the free acceptance of stripped car bodies at the Waihi and Paeroa Transfer Stations.

RESOLVED

THAT the present stripped car body disposal voucher system be abandoned as of the 1st July 2004 for a trial period of six months.

AND THAT the current charge for stripped car body disposal at the Waihi and Paeroa RTS sites be reduced to zero, with unstripped car body disposal priced at $25.00 each as from 1st July 2004 for a trial period of 6 months.

AND THAT commercial quantities may only be accepted by prior arrangement with the District Engineer.

PWC04/80 Lockwood/Morrison CARRIED

Used Tyres

A proposal outlining an alternative option for the disposal of used tyres in the district including charges was presented.

RESOLVED

THAT clean tyres (off rims) be accepted at the Waihi and Paeroa RTS sites from 1st July 2004 for a trial period of 6 months at a charge of:

Car tyres $3.00 each

4WD tyres $4.00 each

Truck tyres $8.00 each

Tractor tyres $21.00 each

AND THAT commercial quantities may only be accepted by prior arrangement with the District Engineer.

WWC04/81 Lockwood/Carmine CARRIED

DRAINAGE: MONTHLY REPORT (01.001.020) (18KB)

The Drainage Manager’s monthly report to the Works Committee was presented.

RESOLVED

THAT the report be received.

WWC04/82 Lockwood/Baker CARRIED

GENERAL BUSINESS

There was no general business.

 

The meeting closed at 4.35pm

CONFIRMED

 

S G Baker

Chairperson

July 2004