There were no apologies.

There were no late items.

MEETING HELD ON TUESDAY 8 FEBRUARY 2005

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 8 February 2005 be taken as read and confirmed.

WWC05/12 Wightman/Hayden CARRIED

COMMUNITY FACILITIES MANAGERS MONTHLY REPORT (01.002.021) 9; (25KB)

The Community Facilities Managers monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Facilities Managers report be received.

WWC05/13 Carmine/Lockwood CARRIED

The Community Facilities Manager outlined an issue that had been raised when the hall was recently booked. Crockery is available for hire with the hall if a user requires. There is a small charge associated with this ($20). The current Ward custom is that, as crockery is broken/damaged/removed from use, it is not replaced which has led to shortfall in crockery available for use at the hall.

To remedy this shortfall, the Salvation Army have offered to donate cups to the Council for use at the hall. This is a very generous offer and the Committee were asked to consider accepting it, and offering by way of exchange, vouchers to the value of $50 for the Waihi Refuse Transfer Station as the Salvation Army makes a regular trip to the transfer station.

RESOLVED

THAT the offer of a donation of cups for the Waihi Memorial Hall from the Salvation Army be accepted, in exchange for vouchers to the Waihi Transfer Station to the value of $50.

WWC05/14 Carmine/Hayden CARRIED

There is provision in the current financial year to upgrade the Fire Safety Systems in the Waihi Memorial Hall and Waihi Events Centre to comply with changes in legislation. A budget of $10,000 per hall has been allocated as Capital Expenditure in the Waihi Works and Services Account.

A report detailing alarm types and requirements was presented to Ward Committees and Council in late 2004. The report and recommendations were adopted. Work on upgrading the fire systems commenced in February 2005.

Council was required to apply for a building consent for each hall for this work to be undertaken. As a condition of consent, toilets in each hall must comply with standards for disabled access. There are no disabled toilets in the Waihi Memorial Hall, and this situation must be rectified before consent is issued.

As regards to fire safety of public buildings, the Planning and Environmental Services Manager stated that under the fire legislation in the new Building Act, a Code of Compliance must be signed off.

RESOLVED

THAT $7,000 be re allocated from the Waihi Events Centre – Fire Safety Compliance budget to the Waihi Memorial Hall – Fire Safety Compliance budget to allow for the completion of the project.

WWC05/15 Wightman/Baker CARRIED

Memorial Hall Chairs

A member commented that there is a shortage of hall chairs and replacement of some of the chairs is required. It was suggested that staff investigate the purchase of new chairs for the hall (approx 300 chairs). In response to this request, the Community Facilities Manager advised she will investigate the requirement and costs for the purchase of new chairs.

Following Council’s approval in February of a Marae Section within the Waihi Cemetery, additional funding for the provision of new berms has been made in the 2005/06 financial year. However, accepting that both Council and the Community Marae are keen to see the section operating as soon as possible, a new berm needs to be installed within the current financial year.

The Committee was asked to approve additional funding of $1500 for the installation of the first concrete berm to allow this to happen.

RESOLVED

THAT additional funding of $1500 in the Waihi Cemetery 2004/05 budget, for the installation of a new concrete berm in the Marae Section, be approved.

WWC05/16 Baker/Carmine CARRIED

At the residents meeting held at Whiritoa over Anniversary weekend 2005, a request was made for an additional side to be installed to the community notice board located outside the Surf Club. The cost for the existing notice board came from the Whiritoa Development Special Fund Account. It is estimated an addition would cost approximately $2,000, and there are sufficient funds in the same account to cover this.

Members commented that the Community notice board is well utilised by both permanent and absentee residents throughout the year and additional space is needed during the busier holiday periods. The facility contributes towards keeping the area tidy by providing a central spot and suitable site for the placing of notices. The Committee considered that due to the high amount of use the notice board receives and the service which it provides to the community, that the request be approved.

RESOLVED

THAT an additional side be installed on the Whiritoa Community Noticeboard, at a cost of $2,000, to be funded from the Whiritoa development Special Fund.

WWC05/17 Hayden/Wightman CARRIED

PARK SIGNS (02.307.999) 9; (126KB)

A report from the Community Facilities Manager was presented requesting approval for the installation of interpretative signs to be installed at Morgan Park to inform users of the park of the facilities available within and around the immediate area of the park. Positive comment was received from the members towards the concept of the signs which they considered to be an effective way of informing the public of the facilities available to them.

RESOLVED

THAT interpretive park signs for Morgan Park as per the displayed sample design, be installed.

WWC05/18 Carmine/Tregidga CARRIED

REQUEST TO USE EVENTS CENTRE (02.636.999)

A letter from the Sport ‘n' Action Group in Waihi which has formed as a result of the community future planning initiatives of the Waihi Community Consultative Committee, has been received.

The group have requested the use of the Waihi Events Centre offices to deliver aligned programmes to the Waihi community. The Committee was also asked to consider how the group may assist with the operation of the Centre.

Any agreement with the Sport ‘n’ Action Group would require a lease agreement and the group would have to provide some beneficial return to the Events Centre. This could involve the running of recreation programmes and acting as a custodian of the Centre. The Group could provide a commercial recreational service and expand the availability of the Centre to wider age groups and keep the Centre as a focus point within the community.

In relation to the funding support to assist the Sport’n’Action Group to run the Events Centre office, Cr Wightman indicated that SPARC would contribute funding to support the employment of an administrator. The funding for office equipment would need to come from the Ward, Council or through the application of grants from outside organisations. The administrator would encourage the use of the facility, such as school holiday programmes which would be eligible for funding. The Events Centre office would also act as a base for the Sport’n’Action Group as well as providing office administration support and equipment for all sporting groups to have access to.

RESOLVED

THAT the request be received and the Ward Committee conduct dialogue with the group with the objective of establishing a relationship in the form suggested above.

WWC05/19 Carmine/Wightman CARRIED

Cr Lockwood stated as there was not a quorum for the Monday 14^th March meeting of Go Waihi, it was cancelled.

The Waihi Information Centre has written requesting additional funding to employ a paid administration person and to upgrade resources at the centre. The request is for a grant of $22,000.

Presently, the Ward funds the Information Centre to the sum of $18,700 for their accommodation costs. It is estimated that the request would add an additional 2.2% onto the Ward rate requirement of 04/05.

The members commented that the Information Centre plays an important role as a gateway to the district. It was emphasised that the employment of an effective office person and group of volunteers is essential to the running of the Centre. It was therefore agreed to support the funding towards the employment of an office person and upgrade of the office facilities and equipment.

RESOLVED

THAT a grant of $22,000 towards the employment of an office person, upgrade of office facilities and equipment for the Waihi Information Centre be approved.

WWC05/20 Lockwood/Carmine CARRIED

NAMING OF ROAD – COLEBROOK ROAD (01.002.021) 9; (12KB)

A report from the Corporate Services Manager was presented requesting approval for the naming of a section of road created in the Smith subdivision on Waitete Road, Waihi.

RESOLVED

THAT the naming of the section of road created in the Smith subdivision on Waitete Road Waihi as Colebrook Road be approved.

WWC05/21 Hayden/Carmine CARRIED

GO WAIHI FUNDING FOR 2005/06 (06.502.610) 9; (17KB)

The Chief Executive presented a report from the Economic Development Officer seeking funding support for Go Waihi for the 2005/06 financial year.

RESOLVED

THAT the report be received.

WWC05/22 Lockwood/Carmine CARRIED

RESOLVED

THAT Go Waihi receives $74,690 operational funding for the 2005/06 year plus a special grant of $15,600 for capital items.

WWC05/23 Lockwood/Hayden CARRIED

A report from the Chief Executive regarding the Waihi College swimming pool upgrade was presented.

RESOLVED

THAT the report be received

AND THAT Council approve funding for a new vacuum facility for the Waihi College community pool and that a contribution of $3,465 (excluding GST) be approved and contributed from the Waihi Community Facilities Recreational Development Fund.

WWC05/24 Lockwood/Wightman CARRIED

PUBLIC MEETING (05.410.001)

A report from the Planning and Environmental Services Manager on the Whiritoa Residents and Ratepayers meeting held on Monday 31 January 2005 at the Emergency Services Centre at Whiritoa was presented.

RESOLVED

THAT the report be received.

WWC05/25 Hayden/Carmine CARRIED

CONSIDERATION OF ESTIMATES FOR INCLUSION IN THE ANNUAL PLAN 2005/06 (14KB)

The estimates for the Ward for inclusion in the Annual Plan 2005/06 were presented.

RESOLVED

THAT the report be received

AND THAT the 2005/06 budget for Go Waihi be approved

AND THAT the Ward estimates as presented or amended be included in Council’s Draft 2005/06 Annual Plan.

WWC05/26 Carmine/Hayden CARRIED

The meeting closed at 4.10pm.

CONFIRMED

S G Baker

April 2005