RESOLVED

THAT the apology for absence of His Worship the Mayor J P Tregidga and for the lateness of M J Hayden be received and sustained.

WWC06/71 Lockwood/Carmine CARRIED

There were no late items.

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 July 2006 be taken as read and confirmed.

WWC06/72 Wightman/Lockwood CARRIED

The Community Liaison Officer was asked if he had received the financial statements from the Oresome Wearable Arts group as requested at the July meeting. He advised that, to date, they have not been received. After discussion was held regarding what support of funding the Ward would provide towards the event, it was agreed that the Ward assist by granting $1,000 to cover hall hire costs for the event subject to receiving the operating statements from the group.

RESOLVED

THAT $1,000 be granted to the group for the hire of the hall for the Oresome Wearable Arts event subject to receiving copies of the 2005 financial results and the 2006 budget.

WWC06/73 Wightman/Carmine CARRIED

An update of the dredging process to be undertaken at the lake was requested. The Community Services Manager advised the members that staff will be meeting with Environment Waikato for discussions to discuss a possible departure in the dredging methodology of silt from the lake.

MONTHLY REPORT (01.002.021) (47KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC06/74 Lockwood/Hayden CARRIED

The Waikino Reunion Committee has requested financial assistance to cover the costs of advertising the event with a sign on private property along side State Highway 2. It was advised that the cost of the consent fees is $500.00.

RESOLVED

THAT the Ward grants $500.00 to the Waikino Reunion Committee to cover the cost of consent fees for the temporary signage advertising their coming event.

WWC06/75 Carmine/Wightman CARRIED

Waihi Summer Festival Inc.

A request has been received from the Secretary of Waihi Summer Festival Inc. seeking the waiver of the hall hire fee for the Waihi Memorial Hall in which they wish to hold events from the 10^th to 16^th of January 2006.

RESOLVED

THAT $785.00 be granted to the Waihi Summer Festival Inc. to cover the hall hire fees.

WWC06/76 Carmine/Wightman CARRIED

The Community Liaison Officer presented correspondence and supporting information from the Waihi Vision Trust requesting the temporary road closure of the upper section of Seddon Street from the roundabout at Muller Street to Gilmour Street intersection for the purposes of the Cornish Pumphouse Party to be held on Saturday 20 September 2006.

During discussions, Cr Lockwood raised the question of safety to road users whilst the pumphouse was being moved adjacent to Seddon Street. The Community Services Manager advised he would refer the matter to the appropriate engineering personnel.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Seddon Street, Waihi (from the Mueller Street roundabout to Gilmour Street) on Saturday the 30th of September 2006 between the hours of 11:00am and 3:00pm, for the purpose of the Cornish Pumphouse Street party be given subject to the following conditions:

1. That no objections to the closure are received, which are upheld by Council

2. Council’s Construction and Maintenance Unit shall supply signage and barricades. This is to include all necessary detour signs.

3. The organisers shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.

4. The organisers shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.

5. All the work covered by (2), (3) and (4) is to be completed to the satisfaction of the District Engineer, please contact the Roading Manager (Mr Gene Thomsen) at this office in regard to these requirements.

6. The organisers shall meet all costs, including advertising costs.

7. The organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 5 September 2006.

8. The organisers shall indemnify the Council from all or any claims arising from the road closure.

9. The written consent of the Traffic Division of NZ Police shall be obtained and any conditions shall be complied with. The consent shall be forwarded to Council by 5 September 2006.

WWC06/77 Hayden/Carmine CARRIED

The Community Services Manager advised of correspondence received from the Whiritoa Community Liaison Committee requesting the Ward’s consideration to their proposed landscape project to enhance the entranceway to Whiritoa. It was requested that the Committee consider the proposal with a view to engaging a qualified landscape architect to refine the final plan for the project for which a budget of $20,000 has been allocated. A copy of a concept drawing from the Liaison Committee detailing the proposed landscape design was also presented.

The members raised concerns that engaging a landscape architect would be a costly exercise and requested that before any decision is made, the Community Services Manager investigate and update the Committee of all costs involved in the project to be presented to the September Ward meeting.

RESOLVED

THAT the conceptual drawing and comments from the Whiritoa Community Liaison Association Inc be received and that the conceptual drawing be given to a landscape architect to refine the drawing and design, obtain comment from Transit NZ, present Transit NZ’s comments and amended drawing back to the Ward Committee for further comment

AND THAT the Community Liaison Association be given the opportunity to provide comment on the amended drawing prior to it being presented to the Ward Committee on the understanding that the Ward committee will have final approval rights. That the Ward Committee, acknowledging that the project is of small scale, may ask for the plans to be presented to the Whiritoa community for their comment.

WWC06/78 Carmine/Hayden CARRIED

The Community Services Manager presented sketches of proposed designs for the replacement rocket slide at Rocket Ship Park.

Discussion was held to consider the most appropriate design of a replacement slide taking into account health and safety requirements. The members agreed that the original rocket structure be included in the new design and that it comply with the regulations of a public playground structure.

A rough concept sketch of a rocket structure proposed for the park was presented for the members consideration. It was requested that staff continue to progress the project.

Discussion was held regarding the difficulty in replacing the historic scene panels. After consideration on the matter, the Community Services Manager was requested to continue their replacement.

Discussion was held regarding the proposal received from the Waimata Hall Association that the Ward takes over sole responsibility of the hall. Due to the costs required to bring the hall up to an acceptable standard for public use and the reduced use the hall receives, the association have decided to wind up the Hall Association. They have suggested Council consider rezoning the site should an opportunity arise in the future that the land could be sold.

After consideration of the proposal, the Committee advised that the Ward would not be interested in taking on the responsibility of the hall but suggested the matter be referred to the Planning and Regulatory Department for their consideration on the status of the building and the land.

RESOLVED

THAT the information be received and referred to the Planning and Regulatory Department for comment and recommendation.

WWC06/79 Carmine/Wightman CARRIED

The Community Facilities Manager presented the suggested walkway proposal from Waihi Walkways Inc. and requested the Committee consider whether to support their proposal to extend the Mill Stream walkway, upstream to connect with the Morgan Reserve and Speaks Quarry.

After discussion, the members agreed that the extension to the walkway would add value to the area and gave their support for the proposal.

RESOLVED

THAT the Ward Committee gives their support of the proposal as presented.

WWC06/80 Hayden/Carmine CARRIED

There was no general business.

The meeting closed at 3.50pm.

CONFIRMED

S G Baker

September 2006