HAURAKI DISTRICT COUNCIL

WAIHI WARD COMMITTEE

NOTICE IS HEREBY GIVEN THAT A MEETING OF THE WAIHI WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 MAY 2006 COMMENCING AT 2.30 PM

A G E N D A

1. APOLOGIES Pages

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 11 APRIL 2006 1-3

RECOMMENDATION

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 April 2006 be taken as read and confirmed.

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MANAGER’S MONTHLY REPORT (01.002.021) (36KB) 4-13

The Community Services Manager’s monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services Manager’s report be received.

REQUEST FOR TEMPORARY ROAD CLOSURE

Thames Valley Car Club (IM247128)

A request had been received from the Thames Valley Car Club Inc for consent to close Pukewera Road, Waihi (from Murphy’s Bridge to the Taieri Road junction) for the purpose of an event organised by them on Sunday 7 May 2006.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Pukewera Road, Waihi (from Murphys Bridge to the Taieri Road junction) on Sunday 7 May 2006, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:
    1. THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.
    2. THAT no objections to the closure are received, which are upheld by Council
    3. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
    4. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
    5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
    6. THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
    7. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
    8. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 5 May 2006.
    9. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
    10. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
    11. THAT only road tyres shall be used.
    12. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
    13. THAT in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

The proposed closure will be advertised in the Hauraki Herald on 5 May 2006.

Gilmour Reserve : Directional Sign (02.627.999)

RECOMMENDATION

THAT the Ward Committee advises what indicators they require on the sign boards.

5.2 REPORTS FROM COMMITTEE MEMBERS ATTENDING COMMUNITY MEETINGS

Committee members report on community meetings they have attended.

6. GENERAL BUSINESS

7. LATE ITEMS OF BUSINESS