RESOLVED

WWC06/97 Hayden/Carmine CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Temporary of Closure of Road/Streets

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because of time constraints.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the item required the consideration of the Committee before next meeting of the Ward.

WWC06/98 Carmine/Hayden CARRIED

MEETING HELD ON TUESDAY 10 OCTOBER 2006

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 October 2006 be taken as read and confirmed.

WWC06/99 Lockwood/Hayden CARRIED

COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (37KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC06/100 Hayden/Carmine CARRIED

The Parks and Reserves Manager requested the Committee consider the changing of locks on the doors at both the Events Centre and the Memorial Hall due to the fact that a number of persons and groups are gaining access to the buildings without the knowledge of Council staff.

RESOLVED

THAT the locks are changed to the security type for access doors to the Events Centre and the Memorial Hall.

WWC06/101 Lockwood/Carmine CARRIED

Gilmour Lake – Fountain

It was advised that the memorial fountain has arrived for installation in the Gilmore Reserve. An opening ceremony for the fountain will be held on Saturday, 18 November 2006 at 1.30pm. It was requested that a public notice of the event be placed in the local newspapers.

For the member’s information, the Parks and Reserves Manager advised of recent damage received to headstones at the Waihi Cemetery. A stone mason has been requested to provide a quote for the repair of the headstones.

The Park and Reserves Manager tabled a conceptual plan of the rocket ship slide replacement. The members were in agreement that the concept plan, as presented, be approved and that the Parks and Reserves Manager continue to progress with the replacement slide.

RESOLVED

THAT the conceptual plan as presented be approved and that staff proceed with the forwarding of its replacement.

WWC06/102 Lockwood/Tregidga CARRIED

REQUEST FOR FINANCIAL ASSISTANCE (02.603.999)

Ron Hannken for the Waihi Corp of the Salvation Army writes advising that they are holding the Community Christmas Carol Celebration in the Waihi Memorial hall on Saturday, 16 December 2006 and request the waiving of the hall hire charges. Hire of the hall for the presentation is quoted at $36.00.

RESOLVED

THAT the report be received

AND THAT the Ward Committee grant $36.00 to the Salvation Amy Waihi Corps for the hire of the hall.

WWC06/103 Lockwood/Tregidga CARRIED

REVIEW OF CEMETERY FEES AND CHARGES (02.301.999/02.601.999) (32KB)

A report from the Community Services Manager was presented for the member’s information regarding the review of fees and charges for district cemeteries.

RESOLVED

THAT the report be received.

WWC06/104 Hayden/Lockwood CARRIED

It was agreed that Cr Hayden meet with the Gray family to discuss their possible contribution to the re-securing of the headstone and that the Parks and Reserves Manager investigate how the headstone could be re-secured and to report back on the matter to the December meeting.

REQUEST FOR TEMPORARY CLOSURE OF ROAD/STREETS (40.000.500)

A report was presented by the Community Liaison Officer regarding a request received from Go Waihi for consent from the Waihi Ward Committee to close Seddon Street from the roundabout at Moresby Avenue to Gilmour Street for the purposes of the Christmas Parade on Saturday the 16^th of December 2006. Correspondence and details relating to the request were attached.

RESOLVED

THAT the report be received.

WWC06/105 Hayden/Carmine CARRIED

RESOLVED

THAT it be recommended to Council as follows:

AND THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Seddon Street, Waihi (from the Moresby Avenue roundabout to Mueller Street) on Saturday the 16th of December 2006 between the hours of 1:00pm and 2:00pm, for the purpose of the Christmas Parade be given subject to the following conditions:

1. That no objections to the closure that are received are upheld by Council.
2. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
3. That the written consent of the NZ Police shall be obtained and any conditions shall be complied with. The consent shall be forwarded to Council by 10 November 2006.
4. That the Order of St John Waihi and the Fire Service is to be notified of the Parade.
5. That Council’s Construction and Maintenance Unit shall carry out erection of signage and barricades. This is to include all necessary detour signs.
6. That a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
7. That the organisers shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.
8. That the organisers shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.
9. That all the work covered by (5), (6), (7) and (8) is to be completed to the satisfaction of the District Engineer. The Roading Manager (Mr Gene Thomsen) is the contact in regard to these requirements.
10. That if at all possible the Parade receives a Police escort.
11. That the Parade is headed by a standard pilot vehicle or Police, and following at the end by a similar vehicle.
12. That the Parade shall be under the control of and accompanied by Marshals wearing high visibility jackets, and that radio communications shall be maintained at all times. Marshals shall also be positioned at every intersection along the route to ensure safe passage of the Parade.
13. That prior to the start of the Parade, all those taking part are to be informed of these safety measures.
14. That the Parade must be kept together and no ordinary vehicle allowed between the floats.
15. That the roads are to be cleared as quickly as practicable.
16. That the organisers shall meet all costs, including advertising costs.
17. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 10 November 2006.
18. That the organisers shall indemnify the Council from all or any claims arising from the road closure.

WWC06/106 Carmine/Tregidga CARRIED

The meeting closed at 3.37pm.

CONFIRMED

S G Baker

December 2006