RESOLVED

THAT the apology for absence of Cr D C Lockwood and the lateness of Cr M J Hayden be received and sustained.

WWC07/66 Tregidga/Carmine CARRIED

There were no late items.

MEETING HELD ON TUESDAY 10 JULY 2007

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 July 2007 be taken as read and confirmed.

WWC07/67 Carmine/Tregidga CARRIED

COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (42KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC07/68 Carmine/Hayden CARRIED

Replacement Pie Warmer

A member requested that consideration be given towards the purchase of a commercial pie warmer for catering purposes due to the removal of the existing unit.

RESOLVED

THAT the Parks and Reserves Manager investigates the purchase of a commercial pie warmer to replace the existing unit in the Memorial Hall kitchen.

WWC07/69 Baker/Tregidga CARRIED

The Waihi Ward Committee has been allocated $7,000 for discretionary grants during this financial year.

A letter from the secretary thanking Council for the grant to cover last year’s hall hireage has been received. They advise that the Committee will be holding its 36^th exhibition from 9^th to 15^th January 2008 and ask if Council would again make a grant to cover the hall hireage charges.

Cost for use of the hall is $795.00.

RESOLVED

THAT the Waihi Ward Committee grants $795.00 to Waihi Summer Festival Inc. to cover hall hire for their event from 9^th to 15^th January 2008.

WWC07/70 Tregidga/Carmine CARRIED

A request has been received from the Waihi Resource Centre seeking funding assistance from the Ward towards the travel costs of one of their tutors involved in their Youth Excel Programme. The tutor travels from Athenree to Waihi return one day per week.

In consideration of the request, the members agreed that the Ward support the tutor’s travel costs by way of petrol vouchers as a one-off grant.

RESOLVED

THAT the Ward contributes $200.00 worth of petrol vouchers as a one-off grant to the Waihi Resource Centre to assist with travel costs of their Youth Excel Programme tutor.

WWC07/71 Tregidga/Baker CARRIED

VINTAGE CAR CLUB BAY OF PLENTY BRANCH (IM264924)

A request has been received from the Vintage Car Club Bay of Plenty for consent to close Trig Road North Waihi, between Beach and Heard Roads for the purpose of an event organised by them on Sunday 23 September 2007.

RESOLVED

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Trig Road North Waihi between Beach and Heard Roads for the purpose of an event organised by them on Sunday 23 September 2007, between the hours of 7:00am and 6:00pm, for the purpose of an event organised by the Vintage Car Club Bay of Plenty be given subject to the following conditions:

1. That no objections to the closure are received, which are upheld by Council
2. That the organisers shall be responsible for all costs associated with the events, including advertising.
3. That the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
4. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
5. That the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
6. That the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 9 August 2007.
7. The organisers shall indemnify the Council from all or any claims arising from the road closure.
8. That signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
9. That only road tyres shall be used.
10. The road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
11. That in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

The approved closure will be advertised in the Hauraki Herald on 18 September 2007.

WWC07/72 Hayden/Tregidga CARRIED

Whiritoa Tennis Club

A letter from the Whiritoa Tennis Club was presented advising the Ward of the clubs’ financial accounts for the year ended 31 March 2007 and enclosing a cheque for payment of levies of $648.00.

A letter was presented from the property owners of 11 Margaret Street, Waihi requesting reimbursement of costs of $180.20 which have resulted from them undertaking landscaping improvements on the road reserve of their property.

The members in considering the request felt that any property owners, who choose to undertake landscaping on road reserve without consulting Council, do so at their own cost. It was requested that staff advise the property owners concerned that it is not the general principle of Council to fund road reserve landscaping.

RESOLVED

THAT the Ward decline the request for reimbursement towards landscaping costs and that the residents be advised that it is the general principle of Council that it does not fund road reserve landscaping.

WWC07/73 Hayden/Carmine CARRIED

Whiritoa Playground

The latest playground inspection at Whiritoa has revealed that the existing play ground equipment is going to need either some major repair work or be replaced in the near future as it is becoming badly corroded due to it’s close proximity to the sea.

It has been considered that it would be less costly to replace the equipment. The Parks and Reserves Manager advised that there is presently funding available of $52,000 for an upgrade.

It was requested that the Parks and Reserves Manager seek costs to upgrade the existing playground equipment.

ROADING WARD REPORT AUGUST 2007 (01.001.029) (41KB)

A report from the Roading Manager was presented concerning two roading issues in the Waihi Ward for the member’s consideration.

RESOLVED

THAT the report be received.

WWC07/74 Tregidga/Hayden CARRIED

The traffic management at the cul-de-sac end of School lane has generated some complaints from the public, adjoining businesses and the Police. This area serves the school, a medical centre and provides worker parking for the town centre.

The following options to address the problem have been investigated:

1. Parking restrictions

2. Removing parking restrictions

3. Extending Drop off Zone

In consultation with the School, Police and parents, it was concluded that options 1 and 2 had little or no beneficial effect on the congestion that was caused by parents dropping off or picking up their children from school. The proposal to extend the drop off zone was shown in Appendix 1 was supported as the appropriate measure.

RESOLVED

THAT the report be received

AND THAT the existing Drop off Zone be extended to occupy the full extent of the cul-de-sac as shown in Appendix 1 of the report.

WWC07/75 Carmine/Tregidga CARRIED

A request has been received to replace the bus shelter that apparently has been demolished during the course of recent development work.

The report in Appendix 2 discussed the two options investigated for the installation of a new shelter. Option 1 is west of the Emergency Centre and would have the footpath behind the building. The preferred option is site 2 which is immediately west of the Emergency Centre entrance and has the advantage of an overhead street light and footpath.

The members were advised that the new shelter would be a plywood clad wooden structure with a concrete floor and iron roof. The approximate cost is $2,000, proposed to be funded from the Waihi Ward Road Upgrading budget.

The members indicated they were concerned about the type of cladding suggested for the shelter and requested the Roading Manager explore other options of cladding which may be more appropriate for this type of structure and to price a prefabricated structure (Total Span was a quoted supplier) and also Graffiti Guard. This is a non subsidised activity.

RESOLVED

THAT the new bus shelter be erected on site 2 as shown in Appendix 2 of the report

AND THAT the work be funded from the Waihi Ward Road Upgrading Budget.

WWC07/76 Hayden/Carmine CARRIED

The Roading Manager presented the Draft Footpath Forward Work Programme (FWP) 2007/08 to review the changes made to the Footpath Strategy since the last report and to confirm the work programme for the next 5 years.

The members were advised that the proposed forward work programme details 10 years of New and 2 years Replacement Footpath. The detail of the replacement programme will be finalised when the rating survey and ‘as built’ information has been collated and the database has been updated.

Members and staff reviewed the priority of works proposed in the programme as presented.

Comments noted:

1. Barry Road - 2008 drawing shows this site on the right hand side, which appears to be the wrong side.
2. Mataura Road - 2009 drawing shows this site on the right hand side, which appears to be the wrong side.
3. Williams Street - 2009 this site does not appear to make sense, the Ward suggested that it be deleted.
4. Seddon Street, Waikino - to be deleted not required by the community.

The Ward had a list of further site deficiencies, to be provided to staff outside the meeting. A review of the comments as to the large number of errors would be appropriate.

RESOLVED

THAT the prioritisation methodology used to develop the Forward Work Programme for New and Replacement Footpaths be approved and implemented

AND THAT an annual review of the programme is carried out.

WWC07/ 77 Baker/Hayden CARRIED

The meeting closed at 4.04pm.

CONFIRMED

S G Baker

September 2007