12 September 2005

HAURAKI DISTRICT COUNCIL

WAIHI WARD COMMITTEE

MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 DECEMBER 2007 COMMENCING AT 2.30 PM

PRESENT	Crs S G Baker (Chairperson), D M Carmine, M J Hayden, C Francis, H T Shepherd and His Worship the Mayor J P Tregidga

IN ATTENDANCE	Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R H Leonhart (Corporate Services Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)

APOLOGIES

There were no apologies.

LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Whiritoa Community Public Meeting - Anniversary Weekend

- Waihi Community Vision - Review of Trust

- Proposal to Purchase Bronze Statues

The items were not on the agenda because the items were unavailable at the time of the agenda deadline.

Discussion on the items could not be delayed because it requested they be considered before the next which is not to be held until February 2008.

WWC07/96 Carmine/Hayden CARRIED

WARD APPOINTMENTS (375659)

A report from the Executive Officer – Community Services was presented requesting confirmation of Ward appointments to subcommittees.

RESOLVED

THAT the report be received.

WWC07/97 Francis/Hayden CARRIED

Committee	Previous Member 2004- 2007	Confirmed Member 2007- 2010
Waihi Pensioner Flat Sub-Committee	S G Baker	S G Baker
Waihi Community Swimming Baths Committee	D C Lockwood	H T Shepherd
Waihi Arts Centre and Museum	S G Baker	S G Baker
Whiritoa Emergency Management Centre Committee	M J Hayden	M J Hayden
Whiritoa Community Liaison Committee	M J Hayden	M J Hayden
Waikino Liaison Committee	M J Hayden	M J Hayden
Golden Cross Mine Community Consultative Group	D C Lockwood	C Francis
Waihi Community Consultative Committee (Ward Representative)	S G Baker	S G Baker
Go Waihi	D M Carmine	D M Carmine
Waitawheta Camp	D M Carmine	C Francis

RESOLVED

THAT the above appointments be confirmed.

WWC07/98 Francis/Hayden CARRIED

COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (372152)

The Parks and Reserves Manager reported on activities for the month of November 2007 for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC07/99 Shepherd/Carmine CARRIED

REQUEST FOR FINANCIAL ASSISTANCE

The Waihi Ward Committee has been allocated $7,000.00 for discretionary grants during this financial year. The Committee has allocated $500.00 to Whiritoa Surf Life Saving Club, $100.00 to Thames Valley Special Olympics, $795.00 to Waihi Summer Festival, $200.00 to Waihi Community Resource Centre, $300.00 to Bill Doyle, $160.00 to Creative Waihi, $105.00 to Bosom Buddies, and $55.00 to Waihi Rotary Club leaving a balance of $4,785.00.

WAIHI MINISTER’S ASSOCIATION – WAIHI MEMORIAL HALL (363296)

A letter from the Secretary of the Waihi Minister’s Association was presented requesting a waiver of the hall hire fee. The association wish to hold their annual combined churches Christmas carol service on the evening of Saturday 15^th of December 2007. The hall hire fee is $75.00.

RESOLVED

THAT the Ward grant $75.00 to the Waihi Minister’s Association to cover hall hire costs for their function to be held on Saturday, 15^th of December 2007.

WWC07/100 Carmine/Hayden CARRIED

WAIHI CROQUET CLUB

The Waihi Croquet club has written to the Ward requesting financial assistance with the purchase of a ride on mower for the ongoing maintenance of their greens. Staff have met with a delegation and inspected their existing mower which is unable to be repaired. The letter from the club was attached with the quoted cost information.

RESOLVED

THAT the Ward Committee grant $1,000.00 to the Waihi Croquet Club to assist with the purchase of a new mower.

WWC07/101 Shepherd/Francis CARRIED

GILMOUR RESERVE

A request has been made by Creative Waihi to use Gilmour Reserve for an "Art in the park "sales during the summer months. This would be held on the first Sunday of the month when the model boats are sailing at the lake and between 5 and 10 artists would be setting up their art for sale. The area selected is to the east of the parking area. A letter from the group was attached.

RESOLVED

THAT the request to use the Gilmour Reserve from the Creative Waihi Group to hold their "Art in the Park" sales on the first Sundays of the months of January to March 2008 be approved.

WWC07/102 Shepherd/Carmine CARRIED

TAURANGA ROAD TREES

A letter from the solicitors of the landowners at 13 Tauranga Road in Waihi was presented. The property owners request that Council meets the costs of clearing leaves deposited by the verge trees on Council reserve against their fence outside their property. They also request that Council cover the costs to water blast their fence clean.

RESOLVED

THAT the information be received

AND THAT the Ward declines the request to remove leaves from the trees concerned and to water blast the property owners fence but agree to trim the trees to the boundary and clear away leaves twice a year or when necessary.

WWC07/103 Hayden/Francis CARRIED

POHUTUKAWA TREES, WHIRITOA

A report from the Parks and Reserves Manager was presented which explained recent work undertaken urgently in Pohutukawa Reserve, Whiritoa. The work was caused by the dangerous state of several trees following a storm which had broken off some limbs and rendered other limbs to be dangerous to adjoining houses.

The report requested that an ongoing maintenance programme put in place to have tree care maintenance carried out on a regular basis to minimise large expenditure in the future.

RESOLVED

THAT a specific tree care budget be added to the Reserve Estimates to cater for an ongoing maintenance programme.

WWC07/ 104 Hayden/Carmine CARRIED

WAIHI VISITORS CENTRE – REQUEST FOR COUNCIL TO CLEAN CENTRE’S TOILETS

A request from the Waihi Visitor’s Centre has been received asking Council to meet the expense of he daily clean for their visitor’s toilets.

RESOLVED

THAT the Ward Committee approve $2,675.00 for cleaning of the Visitors centre toilets to be met by the Waihi Works & Services rate funding.

WWC07/105 Tregidga/Francis CARRIED

GENERAL BUSINESS

ROAD NAMING REQUEST – WIREX SUBDIVISION (376297)

The Corporate Services Manager requested approval of road names newly created in the Wirex subdivision at Whiritoa.

RESOLVED

THAT the report be received.

WWC07/106 Hayden/Carmine CARRIED

RESOLVED

THAT the naming of the roads created in the Wirex Subdivision, Lot DP 329044, Whiritoa be:

Road 1 per the attached plan be named Dolphin Drive

Road 2 per the attached plan be named Ross Place.

WWC07/107 Carmine/Hayden CARRIED

LATE ITEMS OF BUSINESS

WHIRITOA COMMUNITY PUBLIC MEETING - ANNIVERSARY WEEKEND

The Chairperson requested confirmation of the Whiritoa Public Meeting to be held on Anniversary Weekend. The members were requested to consider their availability for this meeting.

RESOLVED

THAT the Ward Committee members meet with the Whiritoa community at the Whiritoa Emergency Centre at 10.00am on 28^th January 2008.

WWC07/108 Hayden/Carmine CARRIED

WAIHI COMMUNITY VISION : REVIEW OF THE TRUST

Cr Hayden advised of the proposal to review the workings of the Waihi Community Vision Trust. The cost of the review is $26,000. It was advised that the Trust is prepared to fund 75% of this cost.

Cr Hayden proposed that the Ward contribute $500.00 from the Ward towards the cost of the evaluation.

The majority of the members were of the view that an internal review of the trust would be satisfactory.

In conclusion, the consensus was that the Ward do not support funding of the review on the grounds that they believe a review can be undertaken for less cost and be a more effective process if evaluated by someone from within the organisation.

RESOLVED

THAT the Ward decline the request of funding towards an external review of the Waihi Community Vision Trust.

WWC07/109 Francis/Shepherd CARRIED

Note: Cr Hayden abstained from voting on the motion.

PROPOSAL TO PURCHASE BRONZE STATUES

Cr Baker presented a photo of two bronze statues he considered would be suitable for placement on the footpath in the Waihi Main Street. The cost of the statues is $8,500.00 (incl. GST). The estimated installation cost would be around $3,000.00. The members were asked to consider the proposal to purchase the statues at the costs presented.

The Chief Executive advised that funding for the purchase of the statues would be a capital cost to the Ward with funding to come from the Waihi Works and Services Fund.

After consideration of the matter, the member’s advised they supported the purchase of the statues and agreed that the Parks and Reserves Manager along with Committee member’s investigate a suitable location for the placement of the statues in the main street.

RESOLVED

THAT the Ward Committee approves of the acquisition of the statues.

WWC07/110 Carmine/Hayden CARRIED

The meeting closed at 4.35pm.

CONFIRMED

S G Baker

Chairperson

February 2008