1. APOLOGIES

2. DECLARATION OF LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairman is to call for late items to be accepted.

In the event of a late item, an explanation must be given as to why the item was not on the agenda and why discussion cannot be delayed for a subsequent meeting.

3. CONFIRMATION OF MINUTES

3.1 MEETING HELD ON TUESDAY 13^th FEBRUARY 2007 1-7

RECOMMENDATION

4. MATTERS ARISING FROM THE MINUTES

5. COMMUNITY SERVICES

5.1 COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (46KB)8-17

The Community Services monthly report on activities is attached for the Committee’s consideration.

RECOMMENDATION

THAT the Community Services monthly report be received.

Request for Temporary Road Closure – Thames Valley Car Club (40.000.500)

Three requests for temporary closures of roads have been received from the Thames Valley Car club Inc.

Pukewera Road, Waihi

A request had been received from the Thames Valley Car Club Inc for consent to close Pukewera Road, Waihi (from Murphy’s Gate to the Taieri Road junction) for the purpose of an event organised by them on Sunday 25 March 2007.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Pukewera Road, Waihi (from Murphys Gate to the Taieri Road junction) on Sunday 25 March 2007, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

1. THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.
2. THAT no objections to the closure are received, which are upheld by Council
3. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
4. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
6. THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
7. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
8. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 14 March 2007.
9. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
10. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
11. THAT only road tyres shall be used.
12. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
13. THAT in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

The proposed closure will be advertised in the Hauraki Herald on 20 March 2007.

Golden Valley Road Waihi

A request had been received from the Thames Valley Car Club Inc for consent to close Golden Valley Road (Bjerring Hill), Waihi for the purpose of an event organised by them on Saturday 14 April 2007.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Golden Valley Road (Bjerring Hill), Waihi on Saturday 14 April 2007, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

1. THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.
2. THAT no objections to the closure are received, which are upheld by Council
3. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
4. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
6. THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
7. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
8. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 4 April 2007.
9. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
10. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
11. THAT only road tyres shall be used.
12. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
13. THAT in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

Taieri Road Waihi

A request had been received from the Thames Valley Car Club Inc for consent to close top end of Taieri Road (from Pukewera Road junction) for the purpose of an event organised by them on Sunday 6^th May 2007.

RECOMMENDATION

THAT it be recommended to Council as follows:

THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of top end of Taieri Road (from Pukewera Road junction) on Sunday 6^th May 2007, between the hours of 10am and 5pm, for the purpose of an event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:

1. THAT the written consent of the NZ Police is obtained and forwarded to Council and that any requirements the Police may have will be complied with.
2. THAT no objections to the closure are received, which are upheld by Council
3. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
4. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
5. THAT a Traffic Management Plan be provided to and approved by the Council’s Roading Manager.
6. That ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
7. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
8. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 23 April 2007.
9. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
10. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
11. THAT only road tyres shall be used.
12. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
13. THAT in the event of heavy rain the District Engineer, Hauraki District Council, shall cancel the approval.

5.2 REPORTS FROM COMMITTEE MEMBERS ATTENDING COMMUNITY MEETINGS

Committee members report on community meetings they have attended.

6. GENERAL BUSINESS