APOLOGIES

RESOLVED

THAT the apology of Cr Lockwood be received and sustained.

WWC07/78 Hayden/Carmine CARRIED

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

The items were not on the agenda because the items were unavailable at the time of the agenda deadline.

Discussion on the items could not be delayed because the items required the Committees’ consideration of funding support for the groups before the next Ward meeting.

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the member raising the item requested that the roading issues noted required the urgent consideration of staff.

WWC07/79 Carmine/Tregidga CARRIED

MEETING HELD ON TUESDAY 14 AUGUST 2007

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 14 August 2007 be taken as read and confirmed.

WWC07/ 80 Tregidga/Carmine CARRIED

COMMUNITY SERVICES MONTHLY REPORT (01.002.021) (39KB)

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC07/81 Hayden/Carmine CARRIED

The Waihi Ward Committee has been allocated $7000 for discretionary grants during this financial year. The Committee has allocated $500 to Whiritoa Surf Life Saving Club, $100 to Thames Valley Special Olympics, $795.00 to Waihi Summer Festival, and $200 to Waihi Community Resource Centre leaving a balance of $5,405.00.

A request was presented which was received from Mr Billy Doyle, a member of the Aquatic Safety Research Organisation and Senior Lifeguard of the Whiritoa Lifeguard Service.

Mr Doyle seeks the consideration of the Ward towards funding assistance to allow him to attend and present results of postgraduate study research at the 2007 World Water Safety Conference in Portugal from the 19^th to 29^th September 2007.

The total amount of funding for this project is $3,380.00. Mr Doyle seeks consideration of $1,000 or part thereof.

The members considered that funding support be provided from both the District and the Waihi Ward.

RESOLVED

THAT $300.00 be granted to Mr Billy Doyle in support of his trip to the 2007 World Water Safety Conference in Portugal from the Waihi Ward and ask that Council match this amount.

WWC07/82 Carmine/Hayden CARRIED

The Parks and Reserves Manager advised of an incident which had recently occurred at the Victoria Park Rocket Slide where a pre-school child had fallen through the gap between the top of the ladder and the slide. It was advised that permanent adjustments to the design are presently being considered to improve the safety of the structure and as a temporary measure; a metal plate has been installed to prevent young children falling through the gap.

The eradication of roosters in the park has commenced due to the nuisance they are causing to member’s of the public and the general area of the reserve. It was advised that the birds are being left there by the public and have significantly increased in numbers. A reduction of the Canadian geese population in the park will also be carried out shortly.

The members were shown photographs of the Kauri memorial seat which has been completed by a craftsman and donated by the Gainsford family in memory of a past family member who was an active member of the Waihi community. The members were requested to consider the most appropriate area for its placement in the park.

Following discussion, it was agreed that the seat be positioned in the area looking across the lake towards the stage and that it be mounted onto a concrete pad.

It was requested the Mayor send a letter of acknowledgement to the Gainsford family thanking them for their generous donation.

RESOLVED

THAT the seat be positioned looking across the lake towards the stage and be erected onto a concrete pad

AND THAT the Mayor writes to the Gainsford family thanking them for the donation of the memorial seat.

WWC07/83 Hayden/Carmine CARRIED

Whiritoa Playground

A number of playground layouts and their costs were presented to the Committee in consideration of the Whiritoa Playground upgrade. It was advised that the maximum funding available for the upgrade is $53,000. Approval of this level of funding was requested. The Parks and Reserves Manager advised that prices and designs of appropriate playground equipment have also been sought from another company which will be available at the next meeting in October.

RESOLVED

THAT appropriate playground equipment be installed at the Whiritoa Playground to a maximum cost of $53,000.

WWC07/84 Carmine/Tregidga CARRIED

The Parks and Reserves Manager presented a copy of the landscape plan for the entrance to the pumphouse which detailed the proposed plantings for the wall area, the area above the entrance road and the proposed planting for the area below the road. The Landscape Company has advised the cost of restoring the rock wall is $13,000 and the cost of the plants will be approx $3,000. The planting below the road is to link in with the streetscape theme of a ‘vein of gold’ running through the garden as is portrayed on the paving at the frontage of the Memorial Hall.

It was considered that more discussion is required with the Landscape Company and Newmont to reach agreement on the final landscape plan and costs relating to the work at the entranceway.

It was therefore requested that the Parks and Reserves Manager and the Ward members meet with the Landscape Company and Mr Mark Samson of Newmont to review the landscape plan and to reach an agreement of funding towards the project. It was requested that the Parks and Reserves Manager organise a meeting for all parties concerned for Friday 14 September, to meet at 11.00am at the pumphouse entrance site.

There was no general business.

A letter has been received from the Waihi Beach Coastguard Inc. seeking sponsorship in support of their organisation.

Following discussion on the request, it was agreed that funding be provided from the Mayoral Fund as the organisation provides a service to the public not only within the Waihi Ward but the wider district.

RESOLVED

THAT support of funding for the Waihi Beach Coastguard be sourced from the Mayoral Fund.

WWC07/85 Tregidga/Hayden CARRIED

A letter from a representative of the Bosom Buddies group has written requesting a grant towards the hire cost of the Memorial hall to hold their Breast Cancer Awareness function to be held on Friday, 5 October 2007.

RESOLVED

THAT the Ward approves a grant to cover hall hire costs for the Bosom Buddies Breast Cancer Awareness function.

WWC07/ 86 Hayden/Carmine CARRIED

A letter to Cr Baker from the Creative Waihi group was presented seeking funding assistance from the Ward to cover the registration costs for four of their members who attended an Arts Conference in Rotorua on 29^th and 30^th of August 2007.

The members agreed to meet half the cost of the $80.00 registration fee for four of their members being a total of $160.00.

RESOLVED

THAT $160.00 be granted to Creative Waihi to cover half the registration costs for four of their members attendance at the Rotorua Arts Conference held in August 2007.

WWC07/87 Carmine/Hayden CARRIED

Cr Baker tabled a list of substandard roading issues he had noted in the Waihi Ward for the information of the District Engineer and the Committee. The District Engineer advised that the list of roading issues raised can be addressed when the weather conditions are more suitable and advised he would forward the list to the Roading Manager for his consideration.

The meeting closed at 3.55am.

CONFIRMED

S G Baker

October 2007