HAURAKI DISTRICT COUNCIL
WAIHI WARD COMMITTEE
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 2 DECEMBER 2008 COMMENCING AT 2.35 PM
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PRESENT |
Crs S G Baker (Chairperson), D M Carmine, M J Hayden, C Francis, H T Shepherd and His Worship the Mayor J P Tregidga (from 3.40pm) |
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IN ATTENDANCE |
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary) |
APOLOGIES
RESOLVED
THAT the apology for lateness from His Worship the Mayor, J P Tregidga be received and sustained.
WWC08/82 Hayden/Carmine CARRIED
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Proposed purchase of art work for Gilmour Reserve - Mr C Dray
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the item required the consideration of the Committee before the next meeting of the Ward in February 2009.
- Request for Financial Assistance - Waihi Community Radio
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the item required the consideration of the Committee before the next meeting of the Ward in February 2009.
WWC08/83 Francis/Shepherd CARRIED
CONFIRMATION OF MINUTES
MEETING HELD ON TUESDAY 11 NOVEMBER 2008 (446460)
RESOLVED
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 November 2008 be taken as read and confirmed.
WWC08/84 Shepherd/Hayden CARRIED
MATTERS ARISING FROM THE MINUTES
Whiritoa Courts
The Parks and Reserves Manager advised of remedial work required to the surface of the courts due to vandalism and an issue with one small area of the resurfacing which appears porous. Wire netting is to be installed around the courts to stop vandalism. Line marking will be undertaken on Thursday 4th December.
The Mayor attended the meeting at 3.40pm.
LATE ITEMS
Request for Financial Assistance - Waihi Community Radio
A request from the Secretary of the Waihi Community Radio group was presented seeking financial support towards the upgrade of their radio equipment ‘keyboard’.
The members considered that the group provide a great service to the older section of the community and supported the request by approving a grant of $1,500.00 to the group.
RESOLVED
THAT the Ward Committee grant $1,500.00 to the Waihi Community Radio in support of their equipment upgrade and that the group be advised of this decision.
WWC08/85 Francis/Shepherd CARRIED
Proposed purchase of art work for Gilmour Reserve - Mr C Dray
Cr Francis presented a request from Mr Colin Dray of Waihi seeking the Ward Committee’s consideration to the purchase and placement of his art work in Gilmour Park. Cr Francis gave a brief description of the art work.
The members considered that from the description provided, the design of the piece would not be ‘in keeping’ with the surroundings of the park.
RESOLVED
THAT the request be declined and Mr Dray be advised of this decision.
WWC08/86 Carmine/Francis CARRIED
WARD ESTIMATES: 2009-19 LONG TERM COUNCIL COMMUNITY PLAN
waihi WARD CONSIDERATION OF ESTIMATES (449900) (451604)
A covering report and a copy of Waihi Ward Estimates from the Chief Executive for the 2009-19 LTTCP for the consideration of the members were presented.
RESOLVED
THAT the report be received.
WWC08/87 Hayden/Carmine CARRIED
WAIHI WARD DISCRETIONARY GRANTS:
No increases proposed. The proposed capital grant to the Waihi Community Pool Upgrade has been excluded and an item included into the Capex Sheet.
Waihi College Community Baths
Cr Shepherd commented that the College contribution to the operation and maintenance of the swimming pool is very high compared to Council’s contribution. He stated that it is a public perception that the school has more use of the pool than the public. In reality, the pool is open far more for public use during the swimming season. He asked that the funding from the Council be reviewed.
The Chief Executive advised that he would be investigating the costs involved in operating the pool with reference to the costs affecting the College.
RESOLVED
THAT the funding towards the operation of the Waihi Community baths at Waihi College be increased to $20,000.
WWC08/88 Hayden/Carmine CARRIED
GO WAIHI INC [EDV-30-100]
The allowance for Go Waihi funding remains as for 2008/09. Staff have advised Go Waihi that submissions to the LTCCP review will be invited in the first quarter of 2009.
RESOLVED
THAT the Ward committee adopts the provision within the estimate proposed for 2009/19.
WWC08/89 Carmine/Hayden CARRIED
It was agreed that the Mayor and Cr Baker meet with the Chair of the Go Waihi Committee to discuss their contract with Council due to concerns of funding provided to the organisation.
WAIHI INFORMATION CENTRE
No change to current funding level. Budget includes allowance for rent, administration support and toilet cleaning.
RESOLVED
THAT this request be approved.
WWC08/90 Francis/Carmine CARRIED
WAIHI CEMETERY:
Operating:
Level of service proposed same as for 2008/09.
Substantial increase in mowing costs over 2008/09 budget. 2007/08 actual costs were $35,000, 2009/10 mowing frequency 24 mows PA. budget now at $35,000. RSA section mowing is included.
Other maintenance costs slightly increase due to added gardens etc.
Capital:
Drainage is required to prevent the surface flooding of the cemetery.$12,000 funding for new berms for the Waihi Cemetery is proposed to be distributed over the life of the plan. $18,000 for the new ashes gardens and grave berms will be funded over the life of the LTCCP.
Waihi Cemetery drainage and Beach Road boundary fence 2009/10 $22,000.
The untidy trees on the beach road side of the cemetery are to be removed to be replaced by an appropriate boundary fence.
RESOLVED
THAT this request be approved
AND THAT the allocation of funding for new berms and ash gardens be included into the Long Term Council Community Plan 2009- 2019
AND THAT the trees on the Beach Road side of the cemetery are to be removed and replaced by an appropriate boundary fence.
WWC08/91 Carmine/Hayden CARRIED
WAIHI EVENTS CENTRE
Operating:
Light reduction in costs due to regular maintenance items being moved to the capital expenditure sheet and paid for by depreciation reserve.
Capital:
It is proposed that an evaluation is conducted to examine feasibility of extending floor area to accommodate additional an exercise area.
Regular resealing of the floor at a cost of $5,000 has been allowed every 3 years
It is proposed that repainting of the exterior be included in budget for 2010/11. This is estimated to cost $20,000.
It is suggested that $5,000 be including in the 2015/16 year for re-carpeting of the mezzanine.
RESOLVED
THAT the following requests be included into the Long Term Council Community Plan 2009-19:
Regular resealing of the floor at a cost of $5,000 has been allowed every 3 years for the Waihi Events Centre.
It is proposed that repainting of the exterior of the Waihi Events Centre be included in budget for 2010/11 this is estimated to cost $20,000.
That $5,000 be included in the 2015/16 year for re-carpeting of the mezzanine in the Waihi Events Centre.
WWC08/92 Shepherd/Francis CARRIED
WAIHI MEMORIAL HALL
Operating:
No change in level of service, minor cost increase.
Capital:
$5000 has been programmed to purchase new trestles for the Hall in 2009/10.
There is no sound system in the Waihi Hall, and $5,000 has been programmed for 2009/10 for the installation of a sound system.
$9000 has been programmed to replace the carpet in the lounge and mezzanine area of the Hall in 2009/10.
$5,323 has been programmed to purchase new tables for the Hall in 2010/11
$5,000 has been programmed in 2013/14 to resurface the floor.
$20,000 has been programmed in 2014/15 to repaint the exterior of the Memorial Hall
RESOLVED
THAT the following requests be included into the Long Term Council Community Plan 2009-19:-
$5000 has been programmed to purchase new trestles and tables for the Hall in 2009/10.
There is no sound system in the Waihi Hall, and $5,000 has been programmed for 2009/10 for the installation of a sound system.
$9000 has been programmed to replace the carpet in the lounge and mezzanine area of the Hall in 2009/10.
$5,323 has been programmed to purchase new tables for the Hall in 2010/11
$5,000 has been programmed in 2013/14 to resurface the floor.
$20,000 has been programmed in 2014/15 to repaint the exterior of the Memorial Hall.
WWC08/93 Hayden/Francis CARRIED
MORGAN PARK
Operating:
No change to 2008/09 level of service. Increase in mowing cost to $18,200 but this includes Rugby Park mowing.
Capital :
$30,000 for the playground equipment replacement and upgrade at Morgan Park is to be funded over 2010/11 and 2011/12.
Carried over from 2008/09 an extension to the skateboard area of $20,000.
$40,000 has been programmed for the re-levelling of the netball courts in 2010/11 and 2014/15.
RESOLVED
THAT $30,000 for the playground at Morgan Park, and $20,000 for the skateboard park extension be funded over 2010/11 and 2011/12.
WWC08/94 Shepherd/Francis CARRIED
Netball Courts Re-level:
$40,000 has been programmed for the re-levelling of the netball courts in 2010/11 if required.
RESOLVED
THAT $40,000 is programmed for the re-levelling of the netball courts in 2010/11.
WWC08/95 Carmine/Hayden CARRIED
WAIHI RESERVES:
Victoria Park:
Slight increase in mowing and refuse collection costs, otherwise in no change of level of service.
Consol Street Park:
No change to level of service.
Main Street gardens:
Operating:
Slight increase in gardening and mowing costs however this is off set by reduction in mowing charge to Minor Reserves Activity.
Have allowed for town promotion bunting fit-outs at 4 per year.
Capital:
Extraordinary maintenance item of $50,000 to be funded in 2009/10 to replant the main street gardens of Waihi.
Minor Reserves:
Operating:
Reduction in mowing, otherwise level of service as for 2008/09.
Discussion was held regarding the allocation of funding to improve condition of Waihi main street gardens. It was agreed that funding go towards the application of compost to help revitalise the traffic island plantings.
RESOLVED
THAT $50,000 to be funded in 2010/11 to compost the main street gardens of Waihi and be included into the Long Term Council Community Plan 2009- 2019.
WWC08/96 Carmine/Hayden CARRIED
WHIRITOA RESERVES
Operating:
No change to current level of service. Mowing costs $9,000 to reflect current costs for 16 mows pa. BBQ no change. Gardening costs increased due to maintenance contract on new subdivision expiring $1000.
Capital:
Pohutukawa Reserve Upgrade
$7000 has been programmed in 2009/10 for consultation and $10,000 in 2010/11 for the design of the reserve upgrade project and $100,000 provisional in 2011/12 for the upgrade works of the Reserve.
RESOLVED
THAT the following requests be included into the Long Term Council Community Plan 2009-19
$7000 has been programmed in 2009/10 for consultation and $10,000 in 2010/11 for the design of the reserve upgrade project and $100,000 in 2011/12 for the actual upgrade of the Reserve.
WWC08/97 Carmine/Francis CARRIED
GILMOUR RESERVE:
Operating:
Mowing costs have increased to $15,500 to reflect current costs and small increase in mowing areas. Tree maintenance not allowed for 2008/09, have included an estimate of $8,000 for 2009 onwards. Wetland area maintenance will be a cost in 2009 onwards following plantings in 2008/09. Electricity has increased due to fountain and pumping energy having been charged through to toilets account by error previously.
ROAD RESERVE MAINTENANCE:
Operating:
Mowing cost has increased to $56,000 to reflect actual costs and prediction. Have added $11,000 in respect to tree maintenance as significant urban street trees now in need of attention viz. oaks in Seddon Ave and Tauranga Road.
OTHER CAPITAL ITEMS:
Ohinemuri River Black Bridge: an allowance of $300,000 in 2012/13
Town Centre ‘way indicators’. Allowed $5,000 for signage to guide visitors to places of local interest in 2010/11.
Waitete Stream walkway: Allowed for $10,500 in 2010/11 to assist in formation of walkway.
RESOLVED
THAT approval be given on all above capital items subject to amendment to the walk bridge.
WWC08/98 Carmine/Francis CARRIED
NON SUBSIDISED ROADING
Street Cleaning
An additional $13,500 is provided for 3 washes per year and an additional $2000 for daily channel cleaning and bin emptying, required within the CBD to enhance the existing level of service. Previously the washes were not budgeted for and were provided in response to requests from the Ward Committee.
Other Non Subsidised Roading
Marginal increases of approximately 10 to 15% are provided to account for construction cost escalations This annual increase applies to Footpath Maintenance ($4,250), weed spraying ($250). Car parking maintenance reduces by $1175 as the previous provision exceeded requirements.
Roading Improvement
This work is based on the Forward Work Programme that is reviewed by Council annually and the budget profile reflects this programme.
Decline in Service Potential
This value has increased as a consequence of the revaluation which reflects the accelerated programme of new footpath construction.
RESOLVED
THAT these proposed funding provisions be approved and be included into the Draft Long Term Council Community Plan 2009-19.
WWC08/99 Carmine/Shepherd CARRIED
STORMWATER
Improvements and renewals in the Waihi stormwater network are estimated at the same level as the current plan. These items are generally expended on cost share projects where landowners request Council assistance with piping of open drains in private property.
The Morgan Park line renewal has been rescheduled to 2010-11, and the construction of the Whiritoa Beach outfall improvements (as required by the stormwater consent condition) has been rescheduled to 2009-10.
RESOLVED
THAT these proposed funding provisions for stormwater be approved and be included into the Draft Long Term Council Community Plan 2009-19.
WWC08/100 Francis/Shepherd CARRIED
The meeting closed at 4.45pm.
CONFIRMED
S G Baker
Chairperson
10 February 2008