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(46KB) HAURAKI DISTRICT COUNCIL
WAIHI WARD COMMITTEE
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 9 SEPTEMBER 2008 COMMENCING AT 2.30 PM
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PRESENT |
Crs S G Baker (Chairperson), D M Carmine, M J Hayden, C Francis, H T Shepherd and His Worship the Mayor J P Tregidga |
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IN ATTENDANCE |
Cr P A Milner, K D Thompson (District Engineer), Mr J McIver (Community Liaison Officer), R Leonhart (Corporate Services Manager), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary) |
APOLOGIES
There were no apologies.
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Temporary Road Closure - Go Waihi
- Request for Financial Assistance - Adventures Southern Coromandel
The items were not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the items could not be delayed because the items required the consideration of the Ward Committee before the next scheduled meeting.
WWC08/56 Carmine/Shepherd CARRIED
CONFIRMATION OF MINUTES
MEETING HELD ON TUESDAY 12 AUGUST 2008 (426960)
RESOLVED
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 12 August 2008 be taken as read and confirmed.
WWC08/57 Francis/Hayden CARRIED
MATTERS ARISING FROM THE MINUTES
Waihi Social Development Group - Pukewa Village Development
The members commented that Council has reserved the right to make the final decision on the proposal from the Waihi Social Development Group to develop the Haszard/Mueller Street site as a centre to provide social and health services.
COMMUNITY SERVICES
COMMUNITY SERVICES MONTHLY REPORT (426612) (46KB)
The Community Services monthly report on activities was attached for the Committee’s consideration.
RESOLVED
THAT the Community Services monthly report be received.
WWC08/58 Carmine/Francis CARRIED
LATE ITEM
REQUEST FOR TEMPORARY ROAD CLOSURE
GO WAIHI
A request has been received from Brian Gentil, coordinator for Go Waihi for a temporary road closure on October 4th 2008 during the Gold Fest Festival.
RESOLVED
THAT the request be received
AND THAT it be recommended to Council as follows:
THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Seddon St from Moresby Ave/Rosemont Road to Mueller Ave and Haszard St from Martha St (top) to the rear of the BNZ between the hours of 8:00am and 1:00pm, on the 4th October 2008 for the purpose of an event organised by Go Waihi be given subject to the following conditions:
1. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure, and no objections to the closure are received, which are upheld by Council.
2. That a traffic management plan be provided to and approved by the Council's Roading Manager.
3. The organisers shall be responsible for the provision of temporary rubbish containers, the emptying of all rubbish containers, replacement of plastic liners, and the removal of all rubbish, within the road closure area.
4. The organisers shall be responsible for sweeping roadside channels and picking up refuse from footpaths in the closed area and removal of all rubbish and sweepings.
5. All the work covered by (2), (3) and (4) is to be completed to the satisfaction of the District Engineer.
6. The organisers shall meet all costs, including advertising costs.
7. The organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 3rd October 2008.
8. The organisers shall indemnify the Council from all or any claims arising from the road closure.
9. The written consent of the Traffic Division of NZ Police shall be obtained and any conditions shall be complied with. The consent shall be forwarded to Council by 3rd October 2008.
The proposed closure will be advertised in the Hauraki Herald and Waihi Leader on 30 September 2008.
WWC08/59 Francis/Carmine CARRIED
LATE ITEM
REQUESTS FOR FINANCIAL ASSISTANCE
The Waihi Ward Committee has been allocated $7400 for discretionary grants during this 2008/09 financial year. The Committee has allocated $100 to Waihi Ministers Association and $128 to Sport ‘N’ Action Waihi leaving a balance of $7,172.00.
ADVENTURES SOUTHERN COROMANDEL (431471)
A letter was presented from the Adventure Southern Coromandel group seeking the Ward Committee’s support of funding towards the costs related to their public display which they intend to set up in the Waihi town centre on Saturday 4th October 2008 as part of the Waihi Goldfest.
RESOLVED
THAT the correspondence be received
AND THAT the Ward Committee grant $100.00 to the Adventures Southern Coromandel towards the purchase of ingredients for their sausage sizzle to be held in support of their public display during the Waihi Gold Fest on Saturday 4th October 2008.
WWC08/60 Francis/Carmine
CARRIEDROTARY CLUB WAIHI INC. [427094]
The secretary of the Rotary Club writes advising that the club plans to celebrate 60 years of Rotary in Waihi during October 2008. The club has been proactive in supporting the community in many ways e.g. supporting students on Student Exchanges and more recently the construction of the boardwalk at Gilmore Reserve.
The club is planning a celebration dinner in the Waihi Memorial hall on the 18th of October, and ask that Council consider waiving the hall fees for this event. The cost for the hire of the hall for this social event is $150.00.
RESOLVED
THAT the request be received
AND THAT the Ward Committee grant a hall waiver of $150.00 to the Waihi Rotary Club in support of their 60 year celebration dinner.
WWC08/61 Carmine/Hayden CARRIED
Rocket Ship Park Murals
Cr Baker advised that the painting of the murals at Rocket Ship Park is progressing.
Waihi Event Centre
The Community Services Facilities Manager advised that she is presently awaiting quotes for replacing the hessian on the walls of the Events Centre before commencing painting of the buildings interior.
Public Toilets - Whiritoa
The members were presented with two site options for the installation of a public toilet on the Whiritoa Sport and Recreation Reserve resulting from the members visit to the site on Wednesday 3rd September. A GIS plan of the area showing the proposed site was presented for the member’s information.
The two sites proposed were as follows:
Option 1: Site next to the existing shed that belongs to the Tennis Club.
Option 2: Site on the street front located next to the bus stop.
After consideration of the two options, it was agreed that Option 1 was preferred.
RESOLVED
THAT the Ward Committee approve Option 1, as the preferred site for the installation of a public toilet in the Whiritoa Sport and Recreation Reserve.
WWC08/62 Hayden/Shepherd
CARRIEDRESOLVED
THAT a drinking fountain be installed at the same time as the installation of the toilets subject to availability and quality of bore water supply.
WWC08/63 Hayden/Francis CARRIED
Whiritoa Playground
For the Committee’s consideration, the Parks and Reserves Manager presented a number of examples of playground equipment to be installed at the Whiritoa Playground.
After consideration of the examples, it was agreed that the Hexagonal Pyramid Climber plus two swings be approved for installation at the playground.
RESOLVED
THAT the Hexagonal Pyramid Climber plus two swings be approved for installation at the Whiritoa Playground.
WWC08/64 Shepherd/Francis CARRIED
Statues - Seddon Street
It was advised that positive feedback has been received from the public about the installation of the two statues in Seddon Street. The members were advised that the plaques for the statues will be available in the near future.
Pumphouse - Retaining Wall
The Parks and Reserves Manager advised that the construction of the stone retaining wall in front of the pump house is progressing well. The project required further engineering work due to the load the wall must support from the bank behind. Presently, staff are awaiting a price from a contractor for the installation of the wall.
Whiritoa Tennis Club
The sealing and the marking of the courts will be undertaken prior to Labour weekend.
GENERAL BUSINESS
ROAD NAMING REQUEST - BAWDEN SUBDIVISION (431016)
(48KB)
A report from the Corporate Services Manager was presented regarding a road naming request received for the Bawden subdivision in Waitete Road, Waihi.
After consideration, the members approved of all street names as proposed except for Silverstream Way. It was considered that the street name of Silverstream Way be changed to Silverstream Place as they considered ‘Place’ was more suitably descriptive of that roadway.
RESOLVED
THAT the naming of the road created in the Bawden Subdivision of Lot 4 DP 365156 on Waitete Road Waihi, be named Silverstream Place.
WWC08/65 Carmine/Hayden CARRIED
Future Capital Projects
The members were invited to present the projects they wished to see programmed in the LTCCP 2009-19.
Projects identified for years 1-3:
Projects identified for years 4-10:
The meeting closed at 4.05pm.
CONFIRMED
S G Baker
Chairperson
14 October 2008