HAURAKI DISTRICT COUNCIL
WAIHI WARD COMMITTEE
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 APRIL 2009 COMMENCING AT 2.30 PM
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PRESENT |
Crs S G Baker (Chairperson), D M Carmine, M J Hayden, C Francis, H T Shepherd and His Worship the Mayor J P Tregidga |
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IN ATTENDANCE |
K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary) |
APOLOGIES
There were no apologies.
LATE ITEMS
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
RESOLVED
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Waihi Soccer Club - Request to Acquire Redundant Council Building located at Ex Council Depot Site - Union Street, Waihi
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the Soccer Club required permission to acquire the building and relocate it prior to their annual tournament.
WWC09/22 Francis/Carmine CARRIED
CONFIRMATION OF MINUTES
MEETING HELD ON TUESDAY 10 MARCH 2009 (469974)
RESOLVED
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 10 March 2009 be taken as read and confirmed.
WWC09/23 Francis/Carmine CARRIED
COMMUNITY SERVICES
COMMUNITY SERVICES MONTHLY REPORT (475088)
The Community Services monthly report on activities was presented for the Committee’s consideration.
RESOLVED
THAT the Community Services monthly report be received.
WWC09/24 Francis/Carmine CARRIED
REQUEST FOR FINANCIAL ASSISTANCE
The Waihi Ward Committee has an allocation of $7,400 for discretionary grants during this 2008/09 financial year. Grants have been made to Waihi Ministers Association ($100), Sport ‘N’ Action Waihi ($128), Adventures Southern Coromandel ($100), Rotary Club Waihi ($150), Waihi Community Resource Centre ($117.30), Waihi Community Radio ($1500), Waihi Ministers Assn ($55) and Waihi Community Resource Centre ($70 + $500) leaving a balance of $4,679.70.
There are three applications for financial assistance this month.
BEV IRELAND – HOCKEY NZ [472374]
A letter from Bev Ireland for sponsorship has been received. Bev has been selected for the New Zealand Hockey team to play Australia in International Masters Series being held in Auckland during Queens Birthday weekend. Bev is fundraising for the costs of a playing strip, travel expenses and accommodation and asks for some assistance as she needs to raise approximately $1,000.00.
RESOLVED
THAT the Ward grants $250.00 to Bev Ireland in support of her trip representing the NZ Hockey team at the International Masters Series against Australia.
WWC09/25 Francis/Carmine CARRIED
WAITAWHETA CAMP SOCIETY INC. [473046]
A letter from the camp caretaker on behalf of the committee has been received. The Committee has a project that involves upgrading their current training tower to a safe and more usable facility; they seek funding for this "outdoor skills training tower". The writer has attached two quotes for the project; one that will use the current facility and the second one that will cover a full replacement. As a point of note, the Camp is generally considered to be a district facility.
The Committee seeks a grant of $3,000.00.
RESOLVED
THAT the Ward recommends to Council that $3,000.00 be granted to the Waitawheta Camp to be sourced from the District Discretionary Fund.
WWC09/26 Francis/Hayden CARRIED
JOHN MULVAY – ARTIST [475764]
A request for a grant to cover the rental of the Waihi Memorial Hall has been received. Mr. Mulvay, on behalf of students of the Waihi Community Education Life drawing class and Music Club, advises that they have booked the hall over Queens Birthday weekend – 29 May ~ 1 June 2009 and has paid the hire fee of $340.00.
Mr. Mulvay advises that there will be local artists, musicians, and poets exhibiting their work and entertaining locals and visitors. An ‘open mike’ and free drawing facilities will also be available for aspiring artists.
RESOLVED
THAT the Ward grants $340.00 to Mr Mulvay in support of the hire of the memorial hall for the Queens Birthday weekend art and music event.
WWC09/27 Carmine/Francis CARRIED
REQUEST FOR TEMPORARY CLOSURE OF ROAD
THAMES VALLEY CAR CLUB – TAIERI ROAD – WAIHI
A request has been received from the Thames Valley Car Club Inc for consent to close Taieri Road, Waihi for the purpose of an event organised by them on Sunday 3 May 2009 between the hours of 7.00am to 7.00pm.
RESOLVED
THAT it be recommended to Council as follows:
THAT pursuant to Section 11(e) of the Tenth Schedule of the Local Government Act 1974 Council consent to the temporary road closure of Taieri Road, Waihi , on Sunday 3 May 2009, between the hours of 7.00 am and 7.00pm, for the purpose of a hill climb event organised by the Thames Valley Car Club Inc. be given subject to the following conditions:
1. THAT no objections to the closure are received, which are upheld by Council
2. THAT the organisers shall be responsible for all costs associated with the events, including advertising.
3. THAT the organisers shall notify all affected residents and property owners within the closure area and obtain their written consent to the closure.
4. THAT ordinary traffic shall be permitted to use the road between events subject to the proviso that no traffic is held up for a period exceeding thirty (30) minutes.
5. THAT the event shall be under the control of appropriate marshals and that radio communications shall be maintained at all times.
6. THAT the organisers shall arrange adequate public liability insurance in respect of any claim arising from the event, a copy to be supplied to the Council by 27 April 2009.
7. THAT the organisers shall indemnify the Council from all or any claims arising from the road closure.
8. THAT signage to the satisfaction of the District Engineer, Hauraki District Council shall be erected at each end of the closed road indicating the period of closure and that ordinary traffic may use the road as set out in condition 4 above.
9. THAT only road tyres shall be used.
10. THAT the road will be inspected before and after the event and any damage will be made good at the cost of the applicant.
11. THAT in the event of heavy rain the District Engineer, Hauraki District Council, may cancel the approval.
WWC09/28 Shepherd/Francis CARRIED
SKATEBOARD FACILITY
The Community Services - Operations Manager advised that the skateboard park designer is in the area next week and wishes to meet with stakeholders, Council staff and Ward Councillors to discuss the requirements for an upgrade of the existing park facility. The Operations Manager advised he will organise a meeting for the Committee members to meet with the skate park designer when he is available.
MORGAN PARK - NETBALL COURTS
Discussion was held regarding the remedial work undertaken to address issues of cracks and slumping of two of the courts.
It was suggested that in the future rather than continually renovating the two courts prone to slumping, consideration be given to re-siting these two courts towards the east of the site.
PUMP HOUSE – RANGATIRA
A request has been received from Mark Samson of Newmont Gold seeking a contribution towards the landscaping project to complete the area around the Rangatira.
RESOLVED
THAT the Waihi Ward approve the work at the Rangatira
AND THAT Ward contributes $4,500 from the Waihi Ward Recreational Facilities Fund towards the landscaping project to complete the area around the Rangatira.
WWC09/29 Francis/Shepherd CARRIED
Newmont Waihi Gold has also commented that it would be appropriate and cost effective that the rock for the stone wall is extracted at the same time as the rock required for the Rangatira. Attached was correspondence from Newmont regarding these matters.
RESOLVED
THAT it be approved that the rock for the stone wall is extracted at the same time as the rock required for the Rangatira.
WWC09/30 Hayden/Shepherd CARRIED
In addition, a request has been received from the Gold Company that two rubbish bins be installed at the Rangatira site and become part of the normal HDC rubbish collection.
The members advised they had a preference for the crucible style rubbish bins and requested the Gold Company be contacted advising of this preference and also advise them that HDC will be responsible for the rubbish collection from these bins.
RESOLVED
THAT the Ward support ‘in principle’ that two crucible style rubbish bins be purchased by Waihi Newmont Gold and be installed by Council
AND THAT that these rubbish bins become part of the normal HDC rubbish collection.
WWC09/31 Hayden/Carmine CARRIED
WHIRITOA PLAYGROUND – EQUIPMENT UPGRADE
The Parks and Reserves Manager updated the Committee on the Whiritoa playground project. The Adelaide Company from whom an order had been placed along with deposit has simply disappeared. The company who has been marketing equipment in New Zealand for a number of years with their representative frequently visiting our district, has most likely gone into liquidation along with the $15,000 deposit. Enquiries through the Adelaide City Council who are also familiar with this company inform us that the warehouse has closed.
Staff are sourcing alternative equipment from another supplier. Should any further developments relating to the Adelaide Company occur, the Committee will be advised.
WAIHI CEMETERY – MOWING
The Parks and Reserves Manager advised of the issue concerning the number of complaints received to the poor condition of the lawns at the cemetery due to the reduction in the amount of mows per month. It was requested that unexpended funds of $10,000 from the Memorial Hall and Event Centre accounts to offset the majority of expected over expenditure in the Cemetery account. This would allow the mowing programme to be reinstated to meet the standard required of the grounds.
RESOLVED
THAT the Ward Committee approves the use of unexpended funds from the Memorial Hall and Event Centre accounts to offset the majority of expected over expenditure in the Cemetery account.
WWC09/32 Carmine/Shepherd
CARRIED
LATE ITEM
WAIHI SOCCER CLUB - REQUEST TO ACQUIRE REDUNDANT COUNCIL BUILDING LOCATED AT EX COUNCIL DEPOT SITE - UNION STREET, WAIHI
Mr Neil Fisher and Cr Paul Milner of the Waihi Soccer Club were in attendance and presented a proposal to extend their present soccer club house. He sought the Committee’s consideration to allowing the Soccer Club to acquire the redundant sky line garage which is presently located at the Council depot site in Union Street. They also request that Council cover the cost for the supply of the foundations and flooring along with the necessary permits and consents. Mr Fisher advised the club would cover the costs of relocating the building to the site.
It was requested that the Parks and Reserves Manager investigate what is required to meet consent and all costs involved in relocating the building in Morgan Park.
RESOLVED
THAT the request be approved ‘in principle’ subject to final details being provided by the Parks and Reserves Manager regarding consent to relocate the building in Morgan Park.
WWC09/33 Francis/Hayden CARRIED
GENERAL BUSINESS
WAIHI LEADER – AMENDED PROPOSAL FOR MONTHLY WARD NEWS PAGE (474843)
A report from the Chief Executive and Planning Projects Manager was presented regarding an amendment to the Waihi Leader monthly news page proposal.
After discussion on the amended proposal, it was agreed that the news page would be provided in the same way as the HDC news. Staff would write articles for the page but the layout would be the responsibility of the Waihi Leader.
RESOLVED
THAT the report be received
AND THAT Council supports a Option (2); that the page operates the same as the HDC news other than the layout of the page
AND THAT $4,300 be allocated towards a 6 month trial.
WWC09/34 Tregidga/Carmine CARRIED
The meeting closed 4.05pm.
CONFIRMED
S G Baker
Chairperson
12 May 2009