NGATEA WAR MEMORIAL HALL

Hall Hire Charges
 Hall Contents 
Hall Dimensions
Conditions of Hire
 Duties
Application for Hall Hire Regular or Casual Use(34KB)
Evacuation Scheme
Bond Guarantee Form(14KB)
Damage/Cleaning Guarantee Form(13KB)

Hall Hire Charges    View the charges for Hall Hire

Hall Contents

Hall Dimensions

 
Conditions of Hire

1. All persons wishing to hire the Hall in part or whole must complete and sign an application form before the booking is registered.

2. Council reserves the right to refuse permission for the Hall to be used for any purpose, for which in the Councils opinion is likely to offend or cause damage to Council property.

3. A Hall hire bond as outlined above, is required for all Hall bookings. The bond will be refunded if all Hire conditions are met.

4. Cancellation of any bookings must be received at the Ngatea Service Centre 7 days in advance of the date booked. Failure to do so shall see the hire charge remain and shall be deducted from the bond. The cancellation form is included with the Application to Hire form above.

5. Sub-letting of the Hall in whole or part is prohibited.

6. Failure to leave the Hall in a clean, tidy state of repair will result in Council effecting the work and the cost of that work being deducted from the bond.

7. Any damage to or loss of Hall property will become the responsibility of the Hirer. The hirer will pay for the restoration of such damage or loss. Council staff will assess the extent of such damage or loss

8. No decorations or fittings are to be attached to the walls above the carpet line. If you are unsure or wish to deviate from this please contact Council's staff for advice.

9. Hall keys can only be obtained from the Ngatea Service Centre between the hours of 8.00am and 4.00pm, Monday to Friday. For other arrangements please contact the Community Facilities Manager. 

10. The Hirer is liable for the cost of replacing the door locks on the Hall if the keys are lost.

11. All crockery and cutlery (if applicable) must be left in a clean, hygienic condition. Please report all breakage's to Councils staff at the Ngatea Service Centre. 

12. The Hirer may choose to arrange with Councils caretaker /cleaner to clean the Hall for them. If you choose this option it will be at your cost.


All rubbish is to be removed from the Hall and the surrounding area by the Hirer. If for any reason the hirer fails to comply with this condition then Council staff will effect the work and the cost deducted from the bond

Pre-Occupation Duties

1. Switch on the hot water Zip in the Kitchen if required.

2. Turn heaters on if required.

Pre-vacating Duties

1. Chairs must be stacked in lots no more than 5 high in the following areas:

    a) 100 fabric chairs are to be stacked in the lounge.
    b) Remainder of the fabric chairs to be stacked in the store.
    c) All wooden chairs are to be stacked in the storage area below the stage.

2. Switch off all electrical appliances.

3. Sweep and mop all floors used.

4. Remove all rubbish before vacating the premises.

5. Clean toilet pans and urinets. Sweep and mop all toilet floors.

6. Close all windows.

7. Ensure that all doors are securely locked.

8. Tables are to be stacked on trolleys and returned to the following:

    a) Six tables, being 3 round and 3 square, are to be stacked on a trolley and left in the lounge
    b) The remaining tables are to be stacked on the trolleys and put in the storeroom.
    c) Trestles and tops are to be stored under the stage.