District Event Fund

Guiding Principles for Applicants

Safe and Inclusive - The applicants for event funding will be encouraged to address barriers to participation and should be run in a safe and responsible manner. (See our Event Toolkit guidance)

Financial Propriety - Any profits resulting from the event must not be disbursed to other organisations unless the other organisations have actively contributed to the event.

Environmental Impact - Applicants must be committed to ensuring their event has minimal environmental impact through waste minimisation plans, noise management and protecting the natural environment from damage.

Community Outcomes/Tupu Hauraki - The event should meet at least one of the District Community Outcomes and/or be a kaupapa Māori event driven by tangata whenua of Hauraki. These are events which grow, promote and share Tikanga Māori or contribute to Māori development.

Criteria

• Assistance will be available for locally run community events within the Hauraki District, where principal functions and/or activities are of a community (not-for-profit) nature.
• The Event Fund is not for the payment of wages or honorariums.
• Only one grant per organisation, per event, will be available in any financial year (1 July – 30 Jun the following year).
• Consideration will be given to the viability of the event as a whole and fundraising efforts already undertaken or planned.
• All applications must be accompanied by a statement of financial position for the applicant’s previous financial year and a budget projection for the event.
• Applications must be made on the Community Events Application Form.
• All applications must declare any conflict of interest that may exist with the Council, if relevant (for example, if a Councillor, or staff member is part of the event organising committee).
• All successful applicants must acknowledge the support of the Hauraki District Council on any correspondence, advertising or other publicity material.
• Any grant amount not spent on the project for which the funds were applied, must be returned to Hauraki District Council unless written approval to retain the funds is obtained.
• A report on the success of the event and evidence that the grant was spent appropriately must be provided within three months of the event completion.