Contractor Management
Health & Safety

Procurement - Accounts Payable
Invoice requirements
To assist with the process, we have listed the elements that your invoice needs to include:
- Your Purchase Order (PO) number (issued by the Council officer responsible for the purchase)
- Your Council contact (the name of the issuer of the PO number or Contract number)
- Your company’s legal name
- Your company’s GST number
- Your company’s invoice number for the service/supply of goods
- A description of the goods or service being supplied
- The date of delivery of the service or goods
- The NZ dollar amount to be paid plus GST (if any)
- Your company’s bank account details
Invoices & Credit Notes can be sent to Council in the following ways:
Email (as a PDF attachment):
Post:
Hauraki District Council (Accounts Payable)
PO Box 17
Paeroa
3640
Payments
Payments are made on the 20th of the month following the lodgement of the invoice (providing that all required information is included).
If payment to you has not been made, please phone Council and ask for the accounts payable team. Please do not re-send your invoice until after you have spoken with an accounts payable team member.
How to update your contact or vendor details
If any of your details have changed, please email: info@hauraki-dc.govt.nz. If you have a change in bank account number please send Hauraki District Council District a bank verified account name and number.
Tenders
Applying for tender
The process for submitting tenders is outlined in each contract tender document.
If you are a business considering applying for a Council tender, view the ‘Information for Suppliers’ guide for helpful information and advice.
Register for GETS here. You will need a RealMe account.
As a registered supplier you can:
- Receive email notification of any new tenders we publish
- Download and view the documentation
- Participate in tender forums to seek clarifications or to ask questions
If you need help with GETS, you can contact their helpdesk here:
- Free Phone (NZ): 0508 GETS HELP (0508 438 743).
- International: +64 4 901 3188.
- Email: info@gets.govt.nz
Once a Hauraki District Council tender has been published on GETS, all communications, including tender addendums and any tender forum questions and answers will be issued by the relevant council contact via GETS and will arrive at the tenderer's email address from the GETS address: noreply@gets.govt.nz. Make sure you understand the timeframes and submit your tender bid before the closing date and time.
The process for responding to our tenders will be outlined in our tender documentation.
For more information or advice: info@hauraki-dc.govt.nz