Scenery Car House

Hot Topics

COVID-19 Council Updates

Our services at Alert Level 1.

Service Request Online

Do you have a Council related problem that requires attention?

Kerbside Collections

Week 2 begins Monday 10 May 2021


We Need To Talk

See the topics we're consulting on...

Tirohia Landfill Resource Consent

View information about this application.

New mining proposal

New Waihi mining proposal shared with Council

Hauraki District Council Meeting


MINUTES OF A MEETING OF THE HAURAKI DISTRICT COUNCIL WILL BE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 15 MAY 2013 COMMENCING AT 9.00 AM


PRESENT
Cr B A Gordon (Deputy Mayor - In the Chair), Crs D A Adams, S G Baker, J M Bubb, D M Carmine, D E Challis, G A Harris, G R Leonard (from 9.32am), P A Milner, H T Shepherd, J R Thorp and A A Tubman

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), K D Thompson (District Engineer), R H Leonhart (Corporate Services Manager), P Thom (Planning & Environmental Services Manager), S B Fabish (Community Services Manager), C Hale (Economic Development Officer), D Fielden (Economic Development Project Manager), G Thomsen (Roading Manager), M Charteris (Utilities Manager), I McLeod (Drainage Manager), Ms C Mischewski (Policy Analyst) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology for absence of His Worship the Mayor, J P Tregidga and Cr McLean and for the lateness of G R Leonard be received and sustained.

C13/133 Bubb/Carmine CARRIED


LATE ITEMS

There were no late items.


CONFIRMATION OF MINUTES

ORDINARY MEETING HELD WEDNESDAY 24 APRIL 2013 (1051521)

RESOLVED

THAT the minutes of the meeting of the Hauraki District Council held on Wednesday 24 April 2013 are confirmed and are a true and correct record.

C13/134 Carmine/Baker CARRIED


ECONOMIC DEVELOPMENT

ECONOMIC DEVELOPMENT REPORT FOR MARCH QUARTER 2013 (1052275) (52 KB) Adobe Acrobat PDF document

The Economic Development Officer reported on the Hauraki District economic development activity for the March quarter 2013.

Hadley Dryden (Chief Executive) of Destination Coromandel was in attendance and provided an update on the activities of the organisation and responded to questions from Councillors.

RESOLVED

THAT the report be received.

C13/135 Milner/Thorp CARRIED

Cr Leonard attended the meeting at 9.32am.


NETWORK SERVICES

ROADING MANAGER’S REPORT (Cr Harris) (1054058, 1054957, 1054958, 1063577) (450 KB) Adobe Acrobat PDF document

The Roading Manager and District Engineer reported on roading matters for the month of April 2013.

RESOLVED

THAT the report be received.

C13/136 Harris/Carmine CARRIED


Pipiroa Road – Roadside Trees

Following the 2008 drought event and subsequent reports of pavement deformation within the sub-urban area, the area has been investigated, with several repairs being completed and monitored.

In areas roadside trees have contributed to pavement deformation during drought conditions and in many rural areas tree removal has been successfully completed. As the trees in this area are generally ornamental, an arborist also completed an inspection and provided recommendations.

It was requested that the Plains Ward members meet with HDC Parks and Reserves representatives, the Arborist and Opus to discuss this matter further.

RESOLVED

THAT a site meeting attended by Plains Ward Councillors, HDC Parks and Reserves representatives, the Arborist and Opus be convened at the earliest opportunity to:

  • Ensure the physical work time constraints relating to planting trees can be adhered to, and
  • Confirm the extent of the work, and
  • Identify opportunities for subsidised funding, and
  • Discuss other issues identified in the Arborist Report as summarised within this report.

C13/137 Harris/Carmine CARRIED


ROAD EMERGENCY WORK FUNDING 2012/13 (1067952, 1066968) (117 KB) Adobe Acrobat PDF document

The Roading Manager and District Engineer tabled a report which updated the Council on the changes that have occurred since the initial application for Emergency Funding was submitted in November 2012. The emergency work arose from the damage caused by storm events of 3-4 and 21 July 2012, 21 April 2013, and the 2013 drought damage repairs in the Plains Ward.

RESOLVED

THAT the report be received, and

THAT Council approves an allocation of $1,598,000 to meet the cost of emergency work arising from the storm events of 3-4 and 21 July 2012, 21 April 2013, and the 2013 drought damage repairs in the Plains, and

THAT it be noted the subsidy (emergency funding assistance rate for the year) will be 72%, and

THAT it be noted that Council’s share of the expenditure is $447,439; the NZTA share will amount to $1,150,557.

C13/138 Harris/Thorp CARRIED


The meeting adjourned at 10.00am


The meeting reconvened at 10.15am


PRESENTATION: MIKE DREAVER (CHIEF CROWN NEGOTIATOR FOR THE HAURAKI CLAIMS) – WAIHOU-PIAKO AND COROMANDEL CO-GOVERNANCE) (1068064) (84 KB) Adobe Acrobat PDF document

Mr Dreaver provided a PowerPoint presentation which gave an overview and update on Waihou-Piako and Coromandel co-governance issues the Hauraki Collective and Technical Working Group are presently working on.


UTILITIES MANAGER’S REPORT (Crs Baker, Challis, Harris, Thorp) (1052165) (489 KB) Adobe Acrobat PDF document

The Utilities Manager and District Engineer reported on district utilities for the month of April 2013.

RESOLVED

THAT the report be received.

C13/139 Baker/Tubman CARRIED


PLANNING/REGULATORY SERVICES

REPORT ON THE ADOPTION OF AMENDMENTS TO THE CONSOLIDATED BYLAW - 2013 - ROUND ONE (Cr Carmine) (1054046) (460 KB) Adobe Acrobat PDF document

The Policy Analyst reported on the adoption of amendments to the Consolidated Bylaw – 2013 which had been considered by Council following the hearing of submissions to the bylaw at the meeting of 24 April 2013.

RESOLVED

THAT the report be received.

C13/140 Leonard/Bubb CARRIED

RESOLVED

THAT Council adopt the updated wording of the Consolidated Bylaw amendments attached as appendices A to C of this report, and

THAT Council adopt the updated wording of the Hauraki District Council Dog Control Policy 2011 amendments attached in Appendix C of this report, and

THAT Council resolve to revoke the Franklin District Council Keeping of Animals, Poultry and Bees Bylaw 2007 from 1st July 2013, and

THAT Council resolve that the bylaws will come into effect on Monday 1 July, 2013, and

THAT Council resolve that the bylaws are the most practicable options to deal with the issues as outlined under section 155 of the Local Government Act, 2002.

C13/141 Adams/Carmine CARRIED


CORRENSO AND GOLDEN LINK PROJECT RESOURCE CONSENT DECISION DEBRIEF REPORT (Cr Carmine) (1058739) (29 KB) Adobe Acrobat PDF document

The Planning and Environmental Services Manager provided a report on the Correnso and Golden Link Project Resource Consent Decision.

Mr Dave Burton, Council’s Planning Consultant and Technical Director for Aecom was in attendance and updated Council on matters pertaining to the decision.

RESOLVED

THAT the report be received.

C13/142 Carmine/Bubb CARRIED


TETLEY’S QUARRY SUBCOMMITTEE MEETING MINUTES (1065798) (26 KB) Adobe Acrobat PDF document


MARCH 2013 REPORT TO TETLEY’S QUARRY SUB-COMMITTEE (1049960)


The District Engineer provided the minutes of the Tetley’s Quarry Subcommittee meeting held on Tuesday 23 April 2013. Also presented was a report which was submitted to the Tetley’s Subcommittee at that meeting which identified options for the future direction of the quarry, issues affecting the options and provided information relevant to the issues and options.

The objective of the report was to select a preferred framework for recommendation to Council, within which a business plan can be drawn up setting out future actions and development in regard to the quarry.

The report offered the following recommendations:

THAT the current sales operation at Tetley’s quarry continues until a further report to be provided by 1 October 2013, and

THAT the remaining stockpile of crushed material be disposed of using the current sales operation to the extent that is beneficial to Council, and

THAT the excess quarry plant be disposed of to Council’s best advantage, and

THAT appropriate authority be delegated to Crs Baker, Challis and the CEO to undertake and finalise the disposal process, and

THAT a decision to re-apply for consents issued by Waikato Regional be deferred until February 2014, and

THAT expert legal advice be obtained in regard to the effect of not operating the quarry on Council’s right of tenure, and

THAT a scope for the appointment of a consultant advisor with the appropriate capability and experience to complete a study of Council’s obligations in regard to rehabilitation work at the quarry and the likely requirements to complete this work adequately, be reported to this committee for recommendation to Council by 1 October 2013.

RESOLVED

THAT the minutes of the Tetley’s Quarry Subcommittee meeting held on Tuesday 23 April 2013 and report to the Tetley’s Subcommittee be received, and

THAT the recommendations contained therein are approved.

C13/143 Baker/Challis CARRIED


The meeting adjourned at 12.10pm


The meeting reconvened at 1.50pm


DRAINAGE MANAGER’S REPORT (Cr Challis) (1051644) (122 KB) Adobe Acrobat PDF document

The Drainage Manager and District Engineer reported on district drainage matters for the period to 30 April of 2013.

RESOLVED

THAT the report be received.

C13/144 Challis/Carmine CARRIED

 
EASTERN PLAINS DRAINAGE DISTRICT (1052904) – Tuesday 23 April 2013

RESOLVED

THAT the minutes of the Eastern Plains Drainage District Committee meeting held on Tuesday 23 April 2013 be received and the recommendations contained therein adopted.

C13/145 Challis/Carmine CARRIED


WESTERN PLAINS DRAINAGE DISTRICT (1052898) – Tuesday 23 April 2013

RESOLVED

THAT the minutes of the Western Plains Drainage District Committee meeting held on Tuesday 23 April 2013 be received and the recommendations contained therein adopted.

C13/146 Challis/Carmine CARRIED


ENERGY SUPPLY TENDER REPORT APRIL 2013 - CONTRACT 48 (Cr Gordon) (1065741) (25 KB) Adobe Acrobat PDF document

The Drainage Manager and District Engineer sought consideration of the energy supply agreement for Councils power supply.

Council’s Energy Consultant provided RFPs (Requests for Proposal) to energy suppliers in December. Of these, five provided responses which were evaluated using the Competitive Pricing Procedures. The three components of the supply contract were priced separately.

Conforming tenders were received for all components of supply from three suppliers. Others offered standard tariffs for the non–TOU supply, and others were unable or not prepared to supply only part of the total contract.

The most favourable offer for supply of all components for Hauraki District Council and all the participating Councils was received from Genesis Power Ltd.

It was requested that the Chief Executive be authorised to sign the energy supply agreement on Council’s behalf.

RESOLVED

THAT the report be received, and

THAT the tender of Genesis Power Ltd be accepted, and

THAT the Chief Executive be authorised to sign the energy supply agreement on Council’s behalf.

C13/147 Milner/Tubman CARRIED


COMMUNITY SERVICES

SIX MONTHLY ACTIVITY REPORT – PORTFOLIO: SOCIAL DEVELOPMENT/YOUTH (1054963) (33 KB) Adobe Acrobat PDF document

Cr Leonard presented her six monthly portfolio report for the information of the members.

RESOLVED

THAT the report be received.

C13/148 Leonard/Carmine CARRIED


PAEROA LAWN TENNIS AND SQUASH CLUB FUNDING APPLICATION (1065544, 1045524) (39 KB) Adobe Acrobat PDF document

The Community Services Manager reported on a request from the Paeroa Lawn Tennis and Squash Club seeking financial support towards their project of converting the last of their four grass tennis courts to astro grass.

RESOLVED

THAT the report be received, and

THAT a letter of support for the project be sent to the Paeroa Lawn Tennis and Squash Club, and

THAT $15,000 is granted from the District Community Facilities and Recreational Development Fund to the Paeroa Lawn Tennis and Squash Club subject to the project proceeding.

C13/149 Leonard/Adams CARRIED

RESOLVED

THAT staff report back to Council on the status of the lease of the land.

C13/150 Milner/Thorp CARRIED


CLOSURE OF MCKINNEY ROAD AND PURCHASE OF LINZ LAND UNDER THE PUBLIC WORKS ACT ( Cr Adams) (1065868) (931 KB) Adobe Acrobat PDF document

The Technical Services Manager – Hauraki Rail Trail provided a report to update the Council on land access issues for the Hauraki Rail Trail between Waikino and Waihi and to seek resolution on matters that will secure this access in the long term.

RESOLVED

THAT the report be received, and

THAT based on the requirements of s10 of the Local Government Act 2002 the Council approves the following as being the most cost effective and good quality for Hauraki District.

1. Council approves the purchase of the Land Information New Zealand land described as Pt17 Ohinemuri (Parcel ID 4407011), Pt 17 Ohinemuri (Parcel ID 4273987) and Pt 17 Ohinemuri (Parcel ID 4407015) for the 2012 combined valuation rate of $40,000 with an additional $10,500 for LINZ disposal costs, and

2. Council gives effect to the process to stop 2 unformed sections of McKinney Road and the subsequent transfer of ownership to the adjacent landowners should the stopping be successful. HDC is to cover the expected costs of $8,500.

C13/151 Baker/Carmine CARRIED

The meeting closed at 1.55pm

CONFIRMED

  
  

  

B A Gordon

Deputy Mayor

29 May 2013