Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 APRIL 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), P A Milner, D A Adams (from 12.50pm), J Thorp and His Worship the Mayor J P Tregidga (from 1.15pm)
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), G Thomsen (Roading Manager), J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor and Cr D A Adams for lateness be received and sustained.
PAWC11/12 Milner/Thorp CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Application for Off Licence: Blackbull Liquor Paeroa Limited
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the submissions to the application close off the next Paeroa Ward meeting.
PAWC11/13 Milner/Thorp CARRIED
COMMUNITY POLICING UPDATE
NZ Police Officer, Phil Caldwell and Senior Sergeant Rex Knight were in attendance to liaise on community policing matters.
The following points were noted:
- Paeroa community is still working well.
- Police Station building has been upgraded.
- There has recently been a spike in burglaries. Guilty youth have been identified in past month.
- Police staffing is still stable.
- Paeroa Community Constable has recently been on leave in Bougainville.
- Senior Sgt. Rex Knight spoke on the yearly statistics of the Hauraki Sub Area which shows a 10% decrease in assaults and thefts have reduced by 15%.
- Making the car park more visible at Karangahake Reserve has improved opportunist theft.
- Over the last two years, Paeroa has had a general decrease in overall crime.
Cr Adams attended the meeting at 12.50pm.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 15 March 2011 are confirmed and are a true and correct record.
PAWC11/14 Thorp/Miner CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/15 Milner/Thorp CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
PAEROA COLLEGE - SENIOR BOYS BASKETBALL. 
The Principal and Head Coach writes advising that the basketball team is seeking financial assistance with the team’s tour to Brisbane and the Gold Coast this year.
THAT the school be asked what fundraising they have undertaken before consideration is given to the request.
PAWC11/16 Adams/Thorp CARRIED
ROYAL NEW ZEALAND PLUNKET SOCIETY OHINEMURI BRANCH 
The Branch Treasurer of the Plunket Society writes asking for a grant towards the rates on their Wharf Street property.
THAT the Paeroa Ward Committee grants $531.00 to the Ohinemuri Branch of Plunket for rates assistance on their Wharf Street property.
PAWC11/17 Thorp/Milner CARRIED
Paeroa Memorial Hall - Small Hall Carpet
The Community Facilities Manager advised that she had canvassed the hall users to gauge if the carpeting of the hall would be suitable for the needs of their activities. The majority of the users decided that they do not want the hall carpeted as they would prefer a hard timber floor for the likes of high land dancing in particular.
It was therefore agreed that carpeting the floor be deferred but utensils be purchased for the kitchen and the curtains be replaced.
THAT the proposed carpeting of the hall is deferred but cutlery and crockery are purchased for the kitchen and the curtains be replaced.
PAWC11/18 Thorp/Adams CARRIED
PARKS AND RESERVES
Paeroa Domain Users Meeting
The Community Services Operations Manager advised that the Paeroa Domain Users meeting was held recently with most of the users attending. The Parks and Reserves Manager gave a short report covering operational activities and other matters of interest. Users were given an opportunity to discuss with staff any issues they had relating to the Domain and that they are raised with the Ward Committee at the April meeting. The Committee was requested to consider the issues raised as follows:
Domain - Installation of Padlocked Entrance Gate
A request was made to formalise the entrance beside the toilet block to allow large vehicles into the Domain without having to drive across the irrigation and drainage on the #1 field. In the past, staff has taken a section of the fence out for these events so it would be easier and more cost effective to formalise a padlocked gate at this point.
THAT a padlocked entrance gate be installed by the toilet block to allow large vehicles into the Domain.
PAWC11/19 Thorp/Milner CARRIED
Domain - Walkway Signage
A discussion was held with the User Group as to whether the walkway signage in the Domain needed to be removed or upgraded. It was unanimous that the signs be removed.
THAT the walkway signage in the Domain be removed.
PAWC11/20 Milner/Adams CARRIED
Croquet Club Shelter
Discussion was held over the Croquet Club shelter which is in disrepair and constantly being vandalized. It was suggested that this shelter be removed by Council and that if another was needed, a request be made to the Ward Committee.
After further discussion, it decided that as the Croquet Club has not requested the shelters’ removal, it is left as it is in the interim.
THAT Croquet Club shelter is left until staff has received a request from Croquet Club for its removal.
PAWC11/21 Milner/Thorp CARRIED
Domain - Trees
There was a request to prune the trees adjoining the netball courts as they are dropping leaves and cones on the playing surface causing injury, mainly twisted ankles.
The large Monkey Puzzle tree growing at the eastern end of the grandstand was also discussed as it drops its leaves and cones into the spouting causing drainage issues.
Council staff has agreed to investigate the pruning of these trees along with the cleaning of the grandstand spouting.
THAT the Monkey Puzzle tree be hard pruned.
PAWC11/22 Milner/Thorp CARRIED
The Mayor attended the meeting at 1.15pm.
Paeroa Road Reserve - Mowing
Appraisal of the current road side mowing in Paeroa has identified a number of areas that could be reviewed in terms of the frequency or visitation.
Staff requested that the Ward consider the areas identified, with staff suggesting that these areas are included in the rural road side mowing round, or, an appraisal of the frequency that they are currently receiving is reviewed.
THAT the following areas be included in the rural road side mowing round:
- The section opposite Rotokohu Road from the Work & Income building on either side of the road out to the 100/70 KPH sign a length of approx 300 metres on both sides of the road. Total 600 metres.
- The entire length of Maori Road is mown at present this serves 2 houses and is mown as part of the town frequency. The length is 250 metres on both sides of the road. Total 500 metres.
- The most western end of Junction Road from Maori Road through to the old Sewerage plant is mown at the same frequency, the total length is 560 metres
PAWC11/23 Milner/Adams CARRIED
Karangahake Reserve – Entrance / Parking
The State Highway is to be widened at the Waihi end of the Karangahake Reserve to allow for a right hand turn flush median lane for North bound traffic turning into Armstrong Street (School Road) safely. This work will require the modification of the Waihi end access to the Reserve.
The District has operational responsibility for the reserve and staff requests that the Ward make a recommendation to Council on whether to retain the existing entrance or to direct all traffic to the main entrance.
THAT the Ward Committee approve that the entrance to the Waihi end of the Karangahake Reserve be closed subject to a deceleration lane being constructed to NZTA approval.
PAWC11/24 Milner/Thorp CARRIED
A report from the Roading Manager regarding two roading matters for the consideration of the Committee.
Edward Place Road Improvement
The Roading Manager requested that an alternative design option be considered for the road improvements in Edwards Place following the consideration of the "Shared Environment" option.
Site investigations were undertaken to determine the viability of using a "shared environment" (where pedestrians and vehicles share the same area) approach to providing improved pedestrian facilities for Edwards Place.
After consideration, it was agreed that no footpath is constructed, 2-4 trees be planted and that staff investigate the installation of one speed table and kerb extensions at the intersection with Porrit Street to create a low speed environment.
Arney Street Tree Removal
There are three English Plane trees growing on the southern side of Arney Street (SH26) between Willoughby Street and the intersection with SH 2. They are located between the painted edge line and the kerb. The trees have been regularly pruned in the past and are continuing to flourish.
The issue was raised that the root structure of the trees has displaced part of the adjacent footpath/kerb & channel. A new concrete footpath has recently been constructed to eliminate the tripping hazard caused to pedestrians. If the trees remain then this new path is likely to be damaged in turn. The trees are a regular maintenance operation requiring pruning and leaf clean up.
The road, being a state highway, is owned by the New Zealand Transport Agency and managed by its agent, Opus International Consultants Ltd. Opus has given their approval for the removal of the three trees.
It was recommended that the three trees be removed by cutting them down at road level, removing them from site and grinding out the stumps and filling the voids with compacted metal and hotmix.
After consideration, it was agreed that the trees not be removed as they are a significant amenity feature along the road entering Paeroa.
THAT the report be received, and
THAT the Edwards Place safety improvement works be as follows:
- No footpath
Planting of 2-4 trees
Staff to investigate the installation of one speed table.
THAT the three English Plane trees on Arney Street as shown in Appendix B be retained.
PAWC11/25 Milner/Tregidga CARRIED
Noted: Crs Thorp and Adams voted against the motion relating to the removal of the English Plane trees in Arney Street.
Hauraki Rail Trail, Project Manager - Garry Towler was in attendance, tabled a report and provided a brief verbal update on the current situation regarding the rail trail. He advised on areas concerning employment, construction and negotiations with local iwi and landowners.
A copy of the proposed Hauraki Rail Trail logo designed by a local designer was presented for the members to comment on. The logo will go to the Joint Committee for approval on 26th of April. The members fully supported the logo design but did not consider the font of the wording was suitable and suggested other options of lettering be considered.
THAT the report be received.
PAWC11/26 Tregidga/ Milner CARRIED
LATE ITEMS OF BUSINESS
Application for Off Licence: Blackbull Liquor Paeroa Limited (737984)
An application to establish a liquor outlet at 137 Normanby Road, Paeroa was tabled and presented for the member’s consideration.
After discussion, it was considered that there are already too many liquor outlets in Paeroa and that due to the social impact alcohol can have in the community, it was felt that the application should not be supported.
THAT the Ward Committee recommend to Council that the application be opposed, and
THAT the item be tabled as a late item for the consideration of Council at the meeting of 13th April 2011.
PAWC11/27 Bubb/Adams CARRIED
The meeting closed at 2.06pm.
J M Bubb
10 May 2011