Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 16 AUGUST 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner and His Worship the Mayor J P Tregidga
K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)
THAT the apology of Cr J Thorp be received and sustained.
PAWC11/36 Adams/Milner CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Railway Reserve Extension
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the item required the consideration of the Ward Committee before the next meeting.
PAWC11/37 Milner/Adams CARRIED
PRESENTATION: Maritime Park and Museum - Xmas Lighting Show
Gloria James and Ellen Cooper of the Maritime Park and Museum were in attendance to provide a presentation on a proposed Xmas lighting show they wish to establish at the site of the Museum. The lighting purchased will also be used at other times of the year for special events.
Mrs James asked that the Committee consider supporting some level of funding towards the lighting project at some future time.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 14 June 2011 are confirmed and are a true and correct record.
PAWC11/38 Milner/Adams CARRIED
MATTERS ARISING FROM THE MINUTES
Painting of Railway Reserve Skate Park
The members asked when the painting of the vertical walls of the skatepark that had been agreed to at the March meeting was going to be actioned. The members felt that this matter needed urgent attention so that the area looked presentable as it is the entrance to town.
It was agreed that staff investigates the cost for a graffiti artist to paint the vertical surfaces of the skate park as it was thought this would solve the issue with ongoing tagging.
It was also requested that the Parks and Reserves Manager approach the Paeroa College basketball team asking them if they would be interested in painting the vertical surfaces of the park with grey paint prior to any possible artwork being painted.
Railway Reserve Skate Park - Signage and Security Cameras
The members requested that staff follow up urgently with the installation of signage and security cameras at the Skate Park.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/39 Adams/Milner CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
THAT the letters from the Historical Maritime Park Inc. Toughlove NZ, Paeroa Little Theatre, Positive Paeroa Inc., and Paeroa Lions Club be received.
PAWC11/40 Adams/Milner CARRIED
The Historical Maritime Park Inc. 
The Chairman for the Society writes requesting financial assistance from the Paeroa Ward towards the cost of signage for the Maritime Museum and Park.
The site currently has no signage and a site for the sign is yet to be confirmed. A quote for the supply of a sign was attached.
The District Engineer advised that the appropriate signage for a tourist attraction such as the museum would be an NZTA ‘brown’ tourist sign which is a standard type used nationally. The cost would be about $400.
THAT provision and installation of an appropriately worded standard brown tourist sign be funded from the Paeroa Non-Subsidised Roading.
PAWC11/41 Adams/Milner CARRIED
Toughlove NZ – Hauraki Branch. 
The area representative for the organisation writes advising that they have established a group in Paeroa as part of the Hauraki branch of Toughlove Tauranga / Coastal Bay of Plenty Inc.
The writer seeks financial assistance towards the cost of training, venue costs, stationery and travel expenses expected to amount to $2,000.
As the request met the social services funding criteria, it was suggested that it be declined but referred to the Contestable Social Fund for consideration in November.
THAT the request be declined, and
THAT the organisation be advised to make application to Council’s Contestable Social Fund.
PAWC11/42 Milner/Adams CARRIED
Paeroa Little Theatre 
The President for the organisation writes advising that the theatre is ‘mounting a full length production of the comedy "The Odd Couple" by Neil Simon – the female version’ this September. Seven performances are scheduled, including a gala evening and a ladies night and are expected to be extremely entertaining. The production will be costly – especially play copyright – and the organisations plan to establish contact with a wider audience. The organisation proposes to obtain business support for advertising - newspaper, newsletters, posters, radio and a banner outside the theatre.
The writer seeks financial assistance towards the cost of advertising and asks that Council grant $600 towards that cost.
THAT the Ward Committee grants $500.00 to the Paeroa Little Theatre to assist with advertising costs for their current production.
PAWC11/43 Milner/Tregidga CARRIED
Positive Paeroa Inc. 
The Town Promoter writes advising that the society has not committed to any major promotion of the Rugby World Cup (RWC2011) choosing to accommodate a travelling exhibition of NZ rugby memorabilia called "Oranges at Half Time". However, the writer suggests that support for the tournament is shown by lining the main street with bunting flags of all the different countries that will be participating. The writer also suggests that a set of the larger flags of each country be displayed on the Post Office balcony for the duration of the tournament alongside a banner welcoming (international) visitors to Paeroa. Another idea to promote the tournament is to release helium balloons before each big game from a school or prominent place in town.
The writer requests financial assistance for the following:
Large flags of each country
Bunting flags (100)
Banner and wording
Helium (for the balloons)
The members did not support the use of helium balloons but were in support of providing funding for 3 sets of large flags of each country for each of the three main towns.
THAT the Ward Committee supports funding for 3 sets of large flags of each country for each of the three towns, and
THAT the request be referred to the Council meeting of 17 August as a late item seeking assistance from the District Fund for the purchase of these flags.
PAWC11/44 Adams/Tregidga CARRIED
Paeroa Lions Club 
The Secretary for the Club advises that for the past 19 years the club has provided an annual fireworks display at the Paeroa Domain. The club charges a small gate charge with the objective of the evening being to provide good inexpensive family entertainment. The club has 40 volunteers that donate their time and hours to make this a successful event.
The writer seeks a grant of $1,000.00 to assist with the cost of presenting the fireworks display.
THAT the Ward Committee grants $500.00 to the Paeroa Lions Club in support of their annual fireworks display at the Paeroa Domain, and
THAT Council is asked to consider matching this amount from the District Fund.
PAWC11/45 Tregidga/Adams CARRIED
PARKS AND RESERVES
CAPITAL WORKS SUMMARY
Paeroa Domain – Painting of Grandstand
Discussion was held regarding the painting of the Paeroa Domain grandstand. It was decided that a formal letter be sent from the Mayor to the Thames Valley Rugby Football Union (TVRFU) requesting a contribution from them for repainting the grandstand.
A member asked if staff knew when the Criterion Bridge was to be painted. It was requested that the District Engineer follow up this query with the NZ Transport Agency and report back to the Ward meeting in September.
Installation of Seating – Between Criterion Bridge and McDonalds
The members requested that staff and Committee members meet with McDonalds to discuss the installation of seating and car parking on the reserve area beside the stopbank to the rear of the McDonalds near the Criterion Bridge.
Permission to Operate a Small Business in Ohinemuri Park (780127)
A request was presented which had been received from a member of the public applying for permission to operate a stall for the purpose of selling drinks in Ohinemuri Park beside the L & P bottle. The applicant plans to employ six people over the summer period.
The members commended the applicant on creating an employment opportunity in his community but were considered that more information should be sought by the Community Development Officer about how the applicant intends to set up their stall before a decision is made on the request.
It was also emphasised that strict conditions of operation need to be placed on the licence to ensure that the applicant operates the stall appropriately in the reserve. It was suggested that the proposal be supported on a trial basis.
THAT the request be referred back to Community Development Officer to seek more information about where in the reserve the applicant wishes to be, how they will operate the stall and exactly what merchandise will be sold, and
THAT the applicant applies to the Parks and Reserves Manager for the formal agreement as stated in the Parks and Reserves Management Plan, and
THAT if permission is granted, conditions of use be placed on the applicant, and
THAT the proposal be supported on a trial basis.
PAWC11/46 Adams/Tregidga CARRIED
A report from the Community Services Operations Manager, Assets was presented regarding the installation of signage at Leach Field.
Recently, members of the Leach family have visited the field and have noticed that there is no signage that acknowledges that the land was gifted to Council and the Community.
Staff suggested that signage posted at the field that acknowledges the gift to the Community from the Leach family is appropriate and is installed at the Wards discretion.
THAT the report be received, and
THAT the installation of signage at Leach Field acknowledging the donation of the field be installed, and
THAT the agreed wording be:
Kindly donated to the Paeroa Community in 2006
by H.G. Leach & Co. Ltd"
PAWC11/47 Adams/Tregidga CARRIED
LATE ITEMS OF BUSINESS
Railway Reserve Extension
Information was tabled by the Parks and Reserves Manager advising of a meeting he had with the Cycleway Engineer and other Council staff to discuss the cycleway through the Railway Reserve and along the Ohinemuri River stopbank. A GIS plan of the area was also attached showing the subject area.
It was considered that the area to the south of Railway Reserve beside the old bottling factory be used to connect the reserve section to the stopbank. This section is looking quite untidy.
It was asked if the members would support maintaining this area in line with the current maintenance programme of the Railway Reserve. It would be maintained as either part of the stopbank (18 mows per year) or Railway Reserve (26 mows per year).
THAT this area is mown as part of the Ohinemuri stopbank and receives the same frequency of mows being 18 mows per year.
PAWC11/48 Bubb/Adams CARRIED
The meeting closed at 2.24pm.
J M Bubb
13 September 2011