Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON WEDNESDAY 7 DECEMBER 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams and P A Milner and J H Thorp
K D Thompson (District Engineer), S B Fabish (Community Services Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary
THAT the apology of His Worship the Mayor be received and sustained.
PAWC11/67 Thorp/Adams CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
Paeroa Indoor Sport/Community Development Proposal
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because staff wished the Ward Committee’s consideration of the proposal due to the length of time until the next meeting.
PAWC11/68 Milner/Adams CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 15 November 2011 are confirmed and are a true and correct record.
PAWC11/69 Thorp/Adams CARRIED
MATTERS ARISING FROM THE MINUTES
Rotokohu Road (CYFS and WINZ Office Location) – No Parking Lines
Cr Thorp raised his concern regarding a potential road safety issue he had noted on the road side in front of the CYFS and WINZ offices in Rotokohu Road coming onto SH26. He was concerned that when cars are parked on the roadside at this location it causes an obstacle for vehicles passing them just before the give way sign onto SH27.
He requested that no parking lines be painted along this section of roadside outside the CYFS and WINZ offices.
Fencing – Centennial Park
Staff advised that final prices for the fencing required at Centennial Park have been received from Councils Construction and Maintenance Business Unit for approx. $110.00-140.00 per metre.
The Paeroa Lions Club has offered to take on the fencing of the park as a project. The only cost would be for supplying the fence and the concreting.
Paeroa Cemetery – Gates
In response to a complaint raised by a member of the community concerned about unwanted visitors entering the Pukerimu Cemetery in the evening, it was requested that staff investigate costs for the opening and closing of gates should they be installed. The Community Services Manager advised that the closing and opening of gates would amount to $20.00 per day.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/70 Milner/Thorp CARRIED
REQUEST FOR FINANCIAL ASSISTANCE
Echo Walking Festival (830084)
A letter has been received from the Sport Waikato – Hauraki District Sports Co-ordinator seeking financial support towards promotion costs of the 2012 festival.
THAT the Paeroa Ward Committee grants $350.00 to the Echo Walking Festival from the Paeroa Ward Discretionary Fund in support of promotion costs for the 2012 Festival.
PAWC11/71 Bubb/Adams CARRIED
PARKS AND RESERVES
Railway Reserve - Playground
The new play equipment for Railway Reserve is currently being manufactured and should be finished before Xmas, and installed shortly after. The decision on which equipment to install was made at a workshop; therefore no formal recommendation has gone through a Ward meeting.
The workshop group that included Crs Bubb, Adams, Milner and Thorp decided to install option one and to accept the terms offered with regards to payment, spreading the cost over two financial years by Playground Centre Company. Funding for the new playground meets provisions in the current Annual Plan.
THAT the Playground Centre option 1 is installed at Railway Reserve and the offer to spread the payment over 2010/11 and 2011/12 be accepted.
PAWC11/72 Adams/Milner CARRIED
Domain Users Meeting
Staff advised that there were a good number of attendees at the Domain Users meeting held on 22 November 2011. At the meeting the following points were raised:
- The length of the new gate beside the toilets is too short and needs to be lengthened.
- The power to the score board was cut when the irrigation was installed and needs to be fixed.
- That the colour coded bins be pursued so recycling can take place.
- That the old shot-put circle be removed.
- That the power supply to the netball courts be checked as they are blowing bulbs continuously as there isn’t enough power supply.
- That the croquet club shelter be erected as the Ward had agreed previously.
- That when the cherry picker is being hired next that the netball be phoned and they will clean out the spouting on their building.
- That the Periodic Detention group be asked to paint out the graffiti around the croquet club.
- That the croquet club building is in need of some maintenance and this building is owned by Council.
THAT the items raised at the Paeroa Domain Users Committee be received and considered, and
THAT the Croquet Club shelter be erected.
PAWC11/73 Milner/Thorp CARRIED
Future Community Services Ward Report Topics
The Community Services Manager requested feedback from the members on the proposed changes to the monthly Ward reports.
The members supported the hall user statistics remain but considered that ‘users’ of the hall be included in the information.
It was agreed that cemetery statistics need only be reported twice a year and not on a monthly basis.
THAT the proposed changes be approved and implemented.
PAWC11/74 Thorp/Milner CARRIED
The District Engineer presented a report requesting the Ward Committee’s consideration to the installation of a speed hump in the location of Towers Street to control a speeding problem which has been raised by a concerned resident.
The resident is concerned that a serious accident may result from the speed of vehicles using Towers Street.
To determine the extent of the problem a speed survey has been undertaken, from 19 to 28 November. A record of the survey was shown as Appendix B. The 85th percentile vehicle speed did not exceed 51km/hr but with a maximum speed of 92km/hr. The maximum speed was recorded at approximately 10pm on Saturday 19th heading toward Station Road. This speed was an exceptional occurrence within the 9 day counting period.
The survey results shown do not support a conclusion that a general speeding problem exists in Towers Street, confirmed by our specialist consultant road safety advisor. However as part of the response to the concerns raised by the resident three options were considered:
1. Speed hump.
2. Additional signage and road markings.
3. The Police strategic traffic unit monitor the street.
The members supported Option 3.
THAT the report be received, and
THAT the low cost Option 3 be implemented and monitored to observe whether this will be effective in reducing speeding in the area.
PAWC11/75 Adams/Thorp CARRIED
The Community Services Manager tabled a report which advised of a proposal by a Paeroa Community Group, including Mayor John Tregidga, who are facilitating sporting and community organisations within Paeroa to come together and explore the potential of developing an indoor sporting hub. This may also include investigating the feasibility of developing a two court indoor sports stadium in Paeroa. It has the potential to be a district sports facility.
Visitor Solutions, a community facilities design company, have met with this community group and has now supplied them with a preliminary feasibility proposal to take this project to the next stage.
The methodology of this preliminary feasibility proposal is:
- Briefing meeting and site visits
- Background review of secondary data
- Clarification of expectations
- Preliminary site evaluation
- High level costing
- Preliminary business case
- Project mapping to move the project forward
- Final summary report
Visitor Solutions have supplied an estimated costing to undertake the preliminary feasibility study at $12,000-$15,000 plus GST and disbursement costs.
Council is now at the stage where it has received this proposal and needs to decide on how to proceed.
The Chairperson invited feedback on the proposal from the members.
Cr Adams considered that the district is generally lacking indoor sporting and recreational facilities and supported that the proposal be further investigated.
Cr Milner believed that due to Paeroa’s central location, it was an ideal location for which to establish an indoor sporting facility to meet the needs of the entire district.
THAT a decision be deferred until staff has presented the proposal to Council early in the New Year where the proposal can be evaluated in more detail.
PAWC11/76 Milner/Thorp CARRIED
The meeting closed at 1.50pm.
J M Bubb
14 February 2012