Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 JUNE 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga (12.30-12.45pm and from 1.40pm -2.05pm)
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 12 April 2011 are confirmed and are a true and correct record.
PAWC11/28 Thorp/Milner CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/29 Thorp/Milner CARRIED
Presentation: Positive Paeroa (765153)
Annee Harris, Paeroa Town Promoter was in attendance and presented an update on activities and events programmed for the 2011 year.
REQUESTS FOR FINANCIAL ASSISTANCE
PAEROA COLLEGE - SENIOR BOYS BASKETBALL 
THAT the request from Paeroa College Senior Boys Basketball be received; and
THAT the Paeroa Ward Committee grants $250.00 to the Paeroa College Senior Boys Basketball in support of their trip to compete in Australia.
PAWC11/30 Thorp/Milner CARRIED
PAEROA SENIORNET 
The Secretary of the club writes asking if Council has any premises that may be suitable for their club to use on a permanent basis. The premises need to be secure, have easy access for internet use, and a small kitchen facility. Correspondence from the club was attached.
THAT the correspondence from Paeroa Seniornet be received, and
THAT the group be advised that at this time the Ward Committee is not aware of any premises that would meet their requirements.
PAWC11/31 Milner/Adams CARRIED
PARKS AND RESERVES
Railway Reserve – Skatepark
The recent issues of serious vandalism at the skate park were discussed. Staff have been working with Police in reviewing the CCTV footage from the park which has resulted in the identification of the offenders.
To assist in reducing the incidence of vandalism at the park in the future, it was suggested that staff firstly organise the installation of signage stating the ‘rules of use’ at the park as a means to help improve the behaviour. It was requested that the Parks and Reserves Manager ensure this signage is installed as soon as possible.
Minor Reserves – BMX Club
Staff advised that investigations and pricing with regards to the Paeroa BMX track drainage and track widening is now complete. To allow the Club to widen a section of their track, it is necessary to pipe and fill the open drain that is currently on the Taylors Road frontage adjacent to the track that would provide additional for the track widening.
Staff sought the Committee’s consideration whether this work should be carried out and from where the funding should be sourced.
It was suggested that the BMX Club drain should become a drainage asset of Council and that the cost of the work required is met on a cost share basis with 50% Ward and 50% District Funds.
THAT the BMX Club drain become a Council drainage asset, and
THAT the piping and filling of the open drain that is currently on Taylors Road frontage adjacent to the track be carried out on a cost share basis from Ward and District Funds.
PAWC11/32 Thorp/Milner CARRIED
Minor Reserves – Soccer Fields
Council has received a request for the soccer field at Rotokohu Road in Paeroa to be mown more regularly. Feedback to staff is that the current practice of mowing every two weeks is not sufficient for playing Soccer.
Council mows other soccer fields around the district weekly. Increasing the frequency to meet this level of service, staff estimates that the Rotokohu field would require an additional six cuts over the season with an estimated cost of $1,920 that would be funded from the Paeroa Minor Reserves Account.
THAT the soccer fields are assessed weekly and be mown subject to growth rates.
PAWC11/33 Thorp/Bubb CARRIED
Primrose Hill – Cenotaph Maintenance
Staff has been reviewing future maintenance requirements across the district in preparation for the Long Term Plan. During this review, it was identified that that the Cenotaph on Primrose Hill in Paeroa is in need of maintenance work with regards to paint and path renewals. This maintenance needs to be completed next year with staff seeking Councils approval to have this work completed.
The degree of need was not initially recognised by staff in the preparation of the 2011/2012 years renewal plans. The cost to have the painting completed is $18,000.The pathways and concrete renewal works has been estimated at $6,000. In total, staff seeks to spend an additional $24,000 on renewal work on the primrose Hill Cenotaph and surrounds in the 2011/2012 year.
THAT approval be given for the painting of the Cenotaph on Primrose Hill, and
THAT the footpath leading up to the cenotaph is upgraded.
PAWC11/34 Milner/Thorp CARRIED
A report from the Chief Executive was presented regarding a request for funding assistance received from the Paeroa District Historical Society. Attached for the Ward Committee’s information was a copy of the Feasibility Study for a Storage and Archival Building on Marshall Street, Paeroa for the Paeroa and District Museum.
The estimated cost of the proposed building is $550,000 with an annual operating cost of $6,500.
THAT the report be received, and
THAT the Paeroa Ward Committee supports the concept ‘in principle’ but given that the facility has a district function, the proposal be referred to Council, and
THAT staff would need to investigate whether the proposed facility would meet Council’s requirements for an archival building.
PAWC11/35 Adams/Thorp CARRIED
The meeting closed at 2.05pm.
J M Bubb
12 July 2011