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Hauraki District Council
Paeroa Ward Committee

MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 JUNE 2011 COMMENCING AT 12.30PM


PRESENT
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga (12.30-12.45pm and from 1.40pm -2.05pm)
   
IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary) 


APOLOGIES

There were no apologies.
 

LATE ITEMS

There were no late items.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 12 APRIL 2011 (737455)  

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 12 April 2011 are confirmed and are a true and correct record.

PAWC11/28 Thorp/Milner CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (757629) (38 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PAWC11/29 Thorp/Milner CARRIED


Presentation: Positive Paeroa (765153)

Annee Harris, Paeroa Town Promoter was in attendance and presented an update on activities and events programmed for the 2011 year.


REQUESTS FOR FINANCIAL ASSISTANCE


PAEROA COLLEGE - SENIOR BOYS BASKETBALL [753808]

RESOLVED

THAT the request from Paeroa College Senior Boys Basketball be received; and

THAT the Paeroa Ward Committee grants $250.00 to the Paeroa College Senior Boys Basketball in support of their trip to compete in Australia.

PAWC11/30 Thorp/Milner CARRIED


PAEROA SENIORNET [699986]

The Secretary of the club writes asking if Council has any premises that may be suitable for their club to use on a permanent basis. The premises need to be secure, have easy access for internet use, and a small kitchen facility. Correspondence from the club was attached.

RESOLVED

THAT the correspondence from Paeroa Seniornet be received, and

THAT the group be advised that at this time the Ward Committee is not aware of any premises that would meet their requirements.

PAWC11/31 Milner/Adams CARRIED


PARKS AND RESERVES


Railway Reserve – Skatepark

The recent issues of serious vandalism at the skate park were discussed. Staff have been working with Police in reviewing the CCTV footage from the park which has resulted in the identification of the offenders.

To assist in reducing the incidence of vandalism at the park in the future, it was suggested that staff firstly organise the installation of signage stating the ‘rules of use’ at the park as a means to help improve the behaviour. It was requested that the Parks and Reserves Manager ensure this signage is installed as soon as possible.


Minor Reserves – BMX Club

Staff advised that investigations and pricing with regards to the Paeroa BMX track drainage and track widening is now complete. To allow the Club to widen a section of their track, it is necessary to pipe and fill the open drain that is currently on the Taylors Road frontage adjacent to the track that would provide additional for the track widening.

Staff sought the Committee’s consideration whether this work should be carried out and from where the funding should be sourced.

It was suggested that the BMX Club drain should become a drainage asset of Council and that the cost of the work required is met on a cost share basis with 50% Ward and 50% District Funds.

RESOLVED

THAT the BMX Club drain become a Council drainage asset, and

THAT the piping and filling of the open drain that is currently on Taylors Road frontage adjacent to the track be carried out on a cost share basis from Ward and District Funds.

PAWC11/32 Thorp/Milner CARRIED


Minor Reserves – Soccer Fields

Council has received a request for the soccer field at Rotokohu Road in Paeroa to be mown more regularly. Feedback to staff is that the current practice of mowing every two weeks is not sufficient for playing Soccer.

Council mows other soccer fields around the district weekly. Increasing the frequency to meet this level of service, staff estimates that the Rotokohu field would require an additional six cuts over the season with an estimated cost of $1,920 that would be funded from the Paeroa Minor Reserves Account.

RESOLVED

THAT the soccer fields are assessed weekly and be mown subject to growth rates.

PAWC11/33 Thorp/Bubb CARRIED


Primrose Hill – Cenotaph Maintenance

Staff has been reviewing future maintenance requirements across the district in preparation for the Long Term Plan. During this review, it was identified that that the Cenotaph on Primrose Hill in Paeroa is in need of maintenance work with regards to paint and path renewals. This maintenance needs to be completed next year with staff seeking Councils approval to have this work completed.

The degree of need was not initially recognised by staff in the preparation of the 2011/2012 years renewal plans. The cost to have the painting completed is $18,000.The pathways and concrete renewal works has been estimated at $6,000. In total, staff seeks to spend an additional $24,000 on renewal work on the primrose Hill Cenotaph and surrounds in the 2011/2012 year.

RESOLVED

THAT approval be given for the painting of the Cenotaph on Primrose Hill, and

THAT the footpath leading up to the cenotaph is upgraded.

PAWC11/34 Milner/Thorp CARRIED


CHIEF EXECUTIVE REPORT TO PAEROA WARD COMMITTEE: #9;PAEROA DISTRICT HISTORICAL SOCIETY REQUEST FOR FUNDING FOR STORAGE AND ARCHIVAL BUILDING (761898 & 761364) (21 KB) Adobe Acrobat PDF document

A report from the Chief Executive was presented regarding a request for funding assistance received from the Paeroa District Historical Society. Attached for the Ward Committee’s information was a copy of the Feasibility Study for a Storage and Archival Building on Marshall Street, Paeroa for the Paeroa and District Museum.

The estimated cost of the proposed building is $550,000 with an annual operating cost of $6,500.

RESOLVED

THAT the report be received, and

THAT the Paeroa Ward Committee supports the concept ‘in principle’ but given that the facility has a district function, the proposal be referred to Council, and

THAT staff would need to investigate whether the proposed facility would meet Council’s requirements for an archival building.

PAWC11/35 Adams/Thorp CARRIED

The meeting closed at 2.05pm.

CONFIRMED

 

 

J M Bubb

Chairperson

12 July 2011