Hauraki District Council
Paeroa Ward Committee
MINUTES OF MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 MARCH 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 22 February 2011 are confirmed and are a true and correct record.
PAWC11/02 Thorp/Milner CARRIED
COMMUNITY SERVICES MONTHLY REPORT (686579) (43 KB)
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/03 Adams/Thorp CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
The Administration Secretary has written advising that the "Battle of the Streets" motorcycle street race event attracts huge amounts of revenue into the local community and surrounding district. In return the Trust makes donations to all groups involved in the event.
The writer advises the expense of constructing and running the event has risen over the years – approximately $200,000, impacting on what they can return to the emergency services and groups that are involved. The Trust asks for any assistance the Ward can make with the running of the event.
Staff advised that Council currently contributes $5,000.00 towards their costs.
THAT the request be declined, and
THAT Paeroa Promotions Trust Inc. be advised that all future requests for assistance be applied for via the Councils Long Term Plan process.
PAWC11/04 Milner/Thorp CARRIED
The Manager of the Centre wrote on 1st December 2010 advising that they were planning a Waitangi Day celebration on Sunday 6 February 2011 to be held at the Paeroa Domain. The event included activities such as a traditional hangi, local live music, local artists and craftspeople, cooking demonstrations etc.
Due to the Ward meeting occurring after the event this request was circulated to the members in January 2011. The members then agreed to grant $500.00 to the organisers to be formalised at the next Ward meeting.
It was requested that this grant be formally approved by the Ward Committee.
THAT the Paeroa Ward Committee grants $500.00 to the Skate and Leisure Centre in support of their Waitangi Day celebrations which was held on Sunday 6 February 2011.
PAWC11/05 Milner/Thorp CARRIED
The Treasurer for the club has written advising that their junior teams (-U8, U10, U12) will be entering the Waikato competition and require assistance with transport to Hopu Hopu (Ngaruawahia) during the season. The three junior teams train every Tuesday night on the Paeroa Domain and are seeking fundraising activities through local agencies.
The Club asks for any assistance the Ward can make towards the transport costs.
THAT the Paeroa Ward Committee contributes a petrol voucher to the value of $100.00 to the Hauraki Tigers Rugby League Club in support of transport costs to the Waikato for the junior competition.
PAWC11/06 Adams/Thorp CARRIED
The public swimming hours over the school holidays needs to be reviewed with the pool open to the public for recreational swimming for 4.5 hours, and lane or exercise swimming for 5 hours. The number of public recreational swimmers is steadily increasing prompting the need to reassess the hours that each group is allocated. Staff have had times where significant numbers of recreational users make way for a small amount of lane or exercise swimmers.
A sharing arrangement that caters to both user groups is currently being employed by both Ngatea and Waihi Pools with staff suggesting a similar arrangement applied at Paeroa where possible. Staff suggest that the public swimming time be changed to open at 11.00am and close at 5.30pm and a lane available for exercise swimming between 12.00pm and 1.00pm, 4.30pm and 5.30 pm if required.
THAT the public swimming time be changed to open at 11.00am and close at 5.30pm and a lane be available for exercise swimming between 12.00pm and 1.00pm, 4.30pm and 5.30 pm.
PAWC11/07 Adams/Thorp CARRIED
PARKS AND RESERVES
Railway Reserve – Skatepark
The skate park at Railway Reserve was tagged quite significantly over the New Year period. The Police are following up on photos supplied by Councils security camera system, and have had some success with this technology in apprehending offenders.
Staff are currently looking at the best way of dealing with graffiti without compromising the newly constructed skate Park.
The Parks & Reserves Manager suggested that a coat of specialist concrete paint is applied to the whole skate park allowing the easy removal of future tagging. It was suggested that this paint be only applied to the vertical surfaces as the paint could make the surface of the skate bowl slippery.
It was also suggested that murals could be painted on the vertical surfaces as graffiti is less likely to be sprayed on a mural than on a blank surface.
THAT the vertical surfaces of the skatepark are painted, and
THAT the suggestion that a mural be painted on the wall be considered.
PAWC11/08 Milner/Adams CARRIED
Paeroa Stopbank – Request for Bins and Seats
A request has been received for bins and picnic tables to be installed in the vicinity of McDonalds to try and cater for the rubbish that is being created by the fast food outlet. Customers that purchase food could then sit on the stopbank and eat, hopefully then placing associated litter in the bins provided. A copy of the correspondence was attached.
The members considered that as the area of the stop bank which adjoins the McDonald’s site belongs to Environment Waikato, it was suggested that staff meet with both groups to discuss this matter further.
THAT the letter be received, and
THAT staff and Cr Bubb meet with representatives from Environment Waikato and McDonald’s to discuss the issues concerning the area further before making a decision on whether seats and bins should be installed at the location.
PAWC11/09 Milner/Adams CARRIED
Minor Reserves – BMX Club
Councillor Adams and the Parks & Reserves Manager met with a representative from the BMX club on site to discuss the requests made in writing to the last Ward meeting.
Some work in respect to gaining site ground levels needs to be completed prior to any decisions or solutions to drainage concerns that the club has identified previously. These improvements could be piping or rerouting the drain between Taylors Ave and the track, and the draining the swamp to the west of the track to stop water seepage onto the course. Both these options would require a commitment from Council to schedule these improvements as future Capital works
In addition to the infrastructural improvements requested by the club, track improvement plans to bring the facility up to a National standard are currently being drafted. Once completed, the BMX Club will be able to discuss potential support with Council
It was agreed that further information is required regarding solutions to drainage concerns. It was requested that the Drainage Manager be asked to investigate the issues at the site and report back to the Ward,
PAWC11/10 Adams/Milner CARRIED
Paeroa Domain Trees
Mr Bruce Jack has written expressing his concern to public safety due to some of the older trees dropping debris which he considered could injure some one and suggests that certain trees be removed.
It was considered that if any of the older trees in the Paeroa Domain require maintenance due to falling debris, arboreal work should be undertaken to make them safe.
It was also noted that the older trees in the Domain are protected by heritage status in the District Plan therefore they cannot be removed unless they are a threat to public safety.
THAT the request from Mr Jack be declined as the older trees in the Domain are protected by heritage status in the District Plan, and
THAT Mr Jack is advised in writing of the decision.
PAWC11/11 Thorp/Milner CARRIED
JIADING/HAURAKI 10TH ANNIVERSARY PROJECT - WILLIAM STREET/BELMONT ROAD CORNER
The Technical Services Manager and Technical Services Engineer spoke to the upgrade of the Belmont Road and William Street corner outside the library.
Due to a conflict of opinions over the design of the area, it was suggested that the members meet after the Ward meeting to look at the finer details of the design and that it be resubmitted to the Council meeting the next day on 16 March for further consideration.
A report from the Roading Manager was presented which outlined two proposed mobility parking sites in the Paeroa CBD.
The members supported the installation of the mobility parking sites at the locations as presented.
THAT the report be received, and
THAT two mobility parking sites in the Paeroa CBD, at the Westpac Bank and the Chemist be trialled with special road marking to assess its effectiveness, and
THAT funding be sourced from the subsidised Minor Improvements budget subject to NZTA approval, alternatively from the Paeroa Ward Capital Improvements budget.
PAWC11/12 Adams/Milner CARRIED
The meeting closed at 1.37pm.
J M Bubb
12 April 2011