Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 NOVEMBER 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner and J H Thorp
Messrs K D Thompson (District Engineer), Mr S Fabish (Community Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
PAWC11/60 Thorp/Adams CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 11 October 2011 are confirmed and are a true and correct record.
PAWC11/61 Thorp/Milner CARRIED
MATTERS ARISING FROM THE MINUTES
Parking – Belmont Road/Normanby Road, Paeroa
Cr Thorp advised that the letter which was received from a regular visitor to Paeroa complaining about the lack of parking in the main street was raised at the BA5 meeting. As it is difficult to police this issue, no solution has been offered.
Criterion Bridge – Upgrade
The District Engineer advised he will provide an update to the members on the bridge upgrade at the 16 November Council meeting.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/62 Milner/Thorp CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Thames Music Group Inc 
The Secretary for the group writes seeking sponsorship from Council for a "sing in" event to be held in Thames on the 24 March 2012. The writer advises that half of their members are from the Hauraki District with the soprano soloist and rehearsal accompanist being from Waihi and the rehearsal conductor being from Paeroa.
The writer has provided a budget and seeks a grant of $600.00.
THAT the letter from Thames Music Group Inc. Association be received, and
THAT the Paeroa Ward Committee grants $100.00 to Thames Music Group Inc., and
THAT in the reply to the group it be suggested that they consider performing at some time in the Hauraki District.
PAWC11/63 Thorp/Adams CARRIED
Paeroa Basketball Association 
The Treasurer for the association writes seeking assistance for three of their young members that have been selected to attend various events in Australia during November and January.
The writer advises that the total cost for the three young people is $7,895 with their families and players fundraising.
THAT the letter from the Paeroa Basketball Association be received, and
THAT the Paeroa Ward Committee grants funds to the three members of the Paeroa Basketball Association as follows:
$160.00 to Miranda Hodgson
$150.00 to Deshon McCarthy
$80.00 to Carlee Wilkinson-Caldwell
PAWC11/64 Milner/Thorp CARRIED
A report was presented by the Community Development Officer regarding a proposal from the Scouts and Guides Association to develop the parking and roading area next to their building at the base of Primrose Hill.
The District Engineer supported the initiative and commented that the cattle stop at the entrance to the reserve was an unusual feature in an urban environment; a tidier form of traffic calming structure could be more appropriate to slow traffic entering the area.
THAT the report be received, and
THAT the base of Primrose Hill be developed into a formal parking area, and
THAT the cost be funded from the Paeroa Community Facilities Recreation Development Fund, and
THAT consideration be given to removal of the cattle stop and replacement with some other form of traffic calming structure.
PAWC11/65 Thorp/Adams CARRIED
Continuation of Community Services Report
The Community Facilities Manager updated on community facilities.
Insulation of Pensioner Units
For the member’s information, the Community Facilities Manager advised that she had applied for funding under the Government EECA insulation programme for a subsidy to insulate all of the pensioner units. The program entitles Council to a 60% subsidy for insulation of the pensioner units.
As part of this application all the pensioner units were inspected by a nominated service provider to see what was required to bring the insulation of the units up to an acceptable standard and to provide a cost to do this project.
Last week Council was finally given approval by EECA to go ahead with the insulation. The 40% contribution by Council will come out of the renewal budget. The feedback from other Councils that have completed this project has been very positive and provides an overall increase in winter temperatures inside the units.
CAPITAL WORKS SUMMARY
Centennial Park – Fencing
Cr Milner stated that there has been some members of the public concerned about child safety and would like the fencing of the drain by Centennial Park to be undertaken as soon as possible.
The Community Services Manager advised he will follow up this matter with staff.
PARKS AND RESERVES
Paeroa Town – Gardens
Annual plantings are underway at present. Staff have installed irrigation to two flower beds on the corner of Mackay Street. This was completed using existing utilities that were in place, keeping installation costs to a minimum and saving considerable ongoing operating costs to water these gardens.
Paeroa Town – Vandalism
Paeroa Town Centre, Skate Park, toilets and the L&P bottle have been tagged numerous times in the last month. Police are helping with inquiries.
A member noted that there is currently graffiti on the power company’s power box opposite the medical centre and asked that the company be contacted to remove it.
Paeroa Cemetery – Gates
Staff have received a verbal request to install gates at the Paeroa Cemetery. The caller is concerned the Cemetery may be attracting unwanted visitors during the evening.
It was agreed that the Community Services Manager present to the December Ward meeting the cost implications of having the cemetery gates locked and unlocked on a daily basis to prevent unwanted visitors from entering the cemetery.
Paeroa Domain - Athletics Track
Staff is working with the Athletics Club to resolve the issue of unauthorised use of herbicide for line marking.
A letter has been sent to the Athletics Club outlining Councils concerns with regards to this matter.
The District Engineer reported on a community petition requesting speed cameras be installed on Station Road.
The most recent speed survey was undertaken between 18th and 26th October 2011 (attached). The survey was undertaken at 3 locations (approximately 100m, 390m and 715m from SH2) and showed that most vehicles (the 85th percentile 49km/hr to 55km/hr) travel close to the speed limit. There is less than 10% that exceed 80km/hr at particular times in the day. Typically the speeding occurs late at night and early hours in the morning. Vehicles exceeding the limit are causing high concern although the percentage is fairly low.
The District Engineer advised of a number of options being considered to address the problem of speeding vehicles along this section of road.
Increase police patrols and with the survey data target the particular days and times where infringement is evident.
Static Speed camera installation, costs and processes be further discussed with police.
Local education campaigns via the Road Safety Coordinator continue to target this area.
Traffic calming devices are further investigated.
The members supported that some action is required to address this issue and requested that the District Engineer communicate with the Police seeking consideration to designate the road as a speed camera site.
THAT the report be received, and
THAT effective options be investigated with emphasis on the isolated speeding instances identified within the survey data, and
THAT District Engineer writes to the appropriate NZ Police representative requesting designation of the road as a speed camera site.
PAWC11/66 Milner/Thorp CARRIED
The meeting closed at 1.30pm.
J M Bubb
7 December 2011