Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 OCTOBER 2011 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), P A Milner, J H Thorp and His Worship the Mayor, J P Tregidga
K D Thompson (District Engineer), Mr J McIver (Community Development Officer), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)
THAT the apology of Cr D A Adams be received and sustained.
PAWC11/52 Thorp/Milner CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 13 September 2011 are confirmed and are a true and correct record.
PAWC11/53 Thorp/Milner CARRIED
MATTERS ARISING FROM THE MINUTES
Community Policing Update - Surveillance Cameras at Skate Park
Following the comments received from the Police following their community policing update to the Ward at the September meeting, the Parks and Reserves Manager updated the members on the status of the replacement surveillance cameras at the skate park.
He stated that careful consideration needs to be given to where the surveillance cameras are installed in the park and that the Police are invited for their input. It was suggested that the cameras be installed further away for from the actual skate bowl.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC11/54 Thorp/Milner CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Paeroa’s Battle with the Bulls 
The Chairman and Promotion Manager/Treasurer for the Bull Riding Puriri Club writes thanking Council for their generous support towards last year’s "Battle of the Bulls’’ event held at the Paeroa racecourse. Last year (June 2010) the (Omahu Valley Fun Day) Committee sought sponsorship to run the event with any money raised on the day being donated to the local Child Cancer (Society) and the Omahu Family Fund Day Committee; the Paeroa Ward granted $1,000 towards the event on the proviso that the event was held in our district.
This year the committee has been renamed and seeks further sponsorship for the 3 December 2011 event that will be held at the Paeroa racecourse.
THAT the letter from Bull Riding Puriri be received, and
THAT the Ward Committee grants $500.00 to the Bull Rising Puriri Club in support of their ‘Battle of the Bulls’ event to be held on 3 December 2011.
PAWC11/55 Milner/Thorp CARRIED
Historical Maritime Park Inc 
Further to the August 2011 presentation to the Paeroa Ward Committee the Chairman for the society writes requesting funding towards the Christmas Light Show to be held at the Maritime Park.
The Society has secured funding for rope/string lighting and the following table identifies the costs that they need assistance with:
Underground power cable
Gloria James, representative from the Maritime Park and Museum was in attendance to speak to the request.
Mrs James advised that the Museum do have the funds to cover the lights for the event but funding is required to cover the costs to install the underground power cable and for the advertising of the light show. Metal is also required to upgrade the surface of the access way located under the Puke Bridge.
The District Engineer advised he will investigate options to source metal for the accessway under the bridge but the cost to transport the metal to the site would have to be met elsewhere.
It was agreed that $1500.00 be granted to the Museum from the Paeroa Ward Discretionary Fund towards the power cable costs. The Ward members suggested that Council be asked to consider funding support from the District Fund.
THAT the correspondence from the Historical Maritime Park Inc. be received, and
THAT the Ward Committee grants $1500.00 from the Paeroa Ward Discretionary Fund towards the power cable costs, and
THAT the Council be asked to contribute funding or match this amount from the District Funds, and
THAT staff investigate options of sourcing metal to upgrade the surface of the Museum entranceway.
PAWC11/56 Thorp/Milner CARRIED
CAPITAL PROJECTS SUMMARY
Railway Reserve – Playground
The Parks and Reserves Manager advised that the playground equipment for railway reserve has been ordered and should be delivered in December.
The Parks and Reserves Manager requested the member’s comments on the type of fence to be installed along the SH2 boundary in front of the old section of the cemetery.
Cr Milner stated that a post and rail fence was not appropriate as NZTA had stated that this type of fencing did not meet their safety requirements.
It was concluded that a bollard and double chain fence be constructed.
THAT a bollard and chain fence be constructed on the SH2 boundary of the Paeroa Cemetery.
PAWC11/57 Milner/Bubb CARRIED
A meeting has been held to discuss seating for installation beside the Criterion Bridge.
Criterion Bridge – Upgrade
The District Engineer was asked when the upgrade work programmed for the Criterion Bridge by NZTA would commence.
The members believed that this work should be given priority and requested contact be made with NZTA seeking a response from them of when the upgrade would commence.
THAT the Mayor writes to the Kay Clark, NZTA - Waikato Regional Manager expressing urgency that the programmed maintenance work requires to the Criterion Bridge be carried out to the bridge as soon as practicable.
PAWC11/58 Tregidga/Thorp CARRIED
Swimming Pool – Request to open Early
The Swim Club has requested the Paeroa pool be available for their exclusive use from the 25th October for the clubs training purposes. This is ten days earlier than the scheduled opening to the public. Staff estimates that the cost to heat and clean the pool to accommodate this request is $1,333.00. The Wards consideration towards funding the additional ten days is requested.
THAT funding of $500.00 towards running costs for 10 days is sought from the Paeroa Swim Club for their exclusive use from 25 October 2011.
PAWC11/59 Milner/Thorp CARRIED
Parking – Belmont Road/Normanby Road, Paeroa
Cr Thorp tabled a letter from a regular visitor to Paeroa complaining about the lack of parking available in the main street.
It was agreed that this letter be taken to the next "Business after Five" meeting for consideration there.
The meeting closed at 1.50pm.
J M Bubb
15 November 2011