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Hauraki District Council
Paeroa Ward Committee

MINUTES OF MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 MARCH 2012 COMMENCING AT 12.30PM


PRESENT
Crs J M Bubb (Chairperson), P A Milner, J Thorp and His Worship the Mayor J P Tregidga (from 12.30 until 12.40pm)

IN ATTENDANCE
Messrs K D Thompson (District Engineer), S Fabish (Community Services Manager), Mr J McIver (Community Development Officer and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of Cr D A Adams be received and sustained.

PAWC12/18 Milner/Thorp CARRIED


LATE ITEMS

There were no late items.

The Mayor introduced Mere Shortcliffe-Wilson who completed a Rangitahi Course last year which is a Youth Leadership Course for Maori and is a Mayors Taskforce for Jobs initiative.  Mere is undertaking mentoring from the Mayor and to observe and learn about Local Government. 


COMMUNITY POLICING UPDATE

Sgt Phil Caldwell, NZ Police (Paeroa) was in attendance to liaise on community policing matters.

The following points were noted:

  • Policing seems to be going well in the community and the station is fully staffed.

  • The Battle of the Streets and the Highlands Games and Tattoo events went well without any issues.

  • Food and Wine Festival is to be held this weekend.

  • The community itself is still getting the usual reported crime which varies month to month but no general increase in crime.

  • Cr Bubb spoke of the Creative Community Conference she had attended where the topic of CCTV was raised. She questioned the necessity for CCTV being placed at the skate park. Sgt. Caldwell responded that there is merit in not having the cameras so close to the park. The cameras tend to invite vandal behaviour. Since the cameras have been removed there has been notably less vandalism. No serious assaults have occurred but there have been some nuisance offending. The Community Services Manager concurred with the officers comments.

  • Sgt. Caldwell believed the cycleway will hopefully reduce vandalism in some areas as there will be generally more people around which should act as a form of deterrent.

  • Sgt. Caldwell supported that CCTV is installed at the Karangahake Reserve toilets. He also believed that there is merit in having vendors set up in the reserve to act as a deterrent. The Community Services Manager advised Sgt. Caldwell that there will be a safety assessment undertaken on a one public toilet per year basis.

  • A member asked if there was merit in installing bench seats behind McDonalds. Sgt. Caldwell was of the opinion that it may attract vandalism and youth congregating at the area.

  • Millennium Garden – it was noted that vandalism has increased between Aorangi Ave and Keepa Ave. The Community Services Manager advised that this matter is included for further discussion in the Community Services report later in the meeting. It has been proposed that the area be opened up and lighting improvements made.

The Mayor left the meeting at 12.40pm.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 14 FEBRUARY 2012 (847109)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 14 February 2012 are confirmed and are a true and correct record.

PAWC12/19 Thorp/Milner CARRIED


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (864687, APPENDIX A: 864802, APPENDIX B: 865348) (237 KB) Adobe Acrobat PDF document

The Community Development Officer presented his monthly report.

RESOLVED

THAT the Community Development monthly report be received.

PAWC12/20 Thorp/Milner CARRIED


Royal New Zealand Plunket Society Ohinemuri Branch [864802]

The branch Treasurer of the Plunket Society writes asking for a grant towards the rates on their Wharf Street property. Their current annual rates are $1,677.95.

RESOLVED

THAT the correspondence from RNZ Plunket Society Ohinemuri Branch be received, and

THAT the Ward Committee grants $550.00 to the RNZ Plunket Society Ohinemuri Branch.

PAWC12/21 Milner/Thorp CARRIED


Positive Paeroa Inc. [865348]

Paeroa’s success at the recent Mitre 10 Community of the Year 2012 awards was celebrated with a parade through the main street on the 24th February. The society took the opportunity to have a number of "Paeroa – Community of the Year" signs made up and erected at strategic places in the town to recognise such a significant achievement. The society asks that the Ward contribute to the cost of these signs.

An invoice was attached totalling $780.00 (GST excl) for the supply of the four signs from Valley Signs.

RESOLVED

THAT the Ward Committee provides $390.00 (plus GST) towards the cost of two "Paeroa –Community of the Year" signs.

PAWC12/22 Milner/Thorp CARRIED


COMMUNITY SERVICES MONTHLY REPORT (864506) (298 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PAWC12/23 Thorp/Milner CARRIED


Annual Plan Projects 2011/12

The Community Services Manager took the member’s through the status of annual plan projects.


Railway Reserve Playground Renewal

A discussion was held as to whether the new playground would conflict with the cycleway going through the railway reserve area. It was confirmed that this was not the case as there was adequate room for both. The current pathway is located on the railway corridor and is away from SH2. An added advantage would also be that there would be no requirement to construct a separate cycleway therefore reducing cost.

RESOLVED

THAT the pathway/cycleway be located on the railway corridor and away from SH2.

PAWC12/24 Milner/Thorp CARRIED


Criterion Bridge Seating

A discussion was held as to whether new seating should be installed in Ohinemuri Park near the Criterion Bridge.


It was suggested that staff look at installing a ‘used’ seat at the site to gauge if it is an attraction to vandals and that once it is installed the area be monitored.


Primrose Hill, Cenotaph Renewals – Paint, Walkways, Plinth and Lighting

Staff confirmed the final project details with the Paeroa Ward Councillors and RSA Committee.

Staff sought approval for the following project changes and funding:

  • The pathways are to now be a constructed from edged hotmix.

  • The base of the Cenotaph is to be removed and replaced with exposed aggregate concrete.

  • Lighting to be of a multi light flexible system.

Total project cost will now be $45,000 with an approved budget of $24,000.

Staff sought approval for additional funds of $21,000, to be funded from the Community Facilities and Recreational Development Fund (CFRDF).

The Chairperson requested the balance of this fund be advised.

The project is planned for completion in early April in time for ANZAC Day.

RESOLVED

THAT additional funding of $21,000 is approved to complete the Primrose Hill Cenotaph renewals project and is funded from the Community Facilities and Recreational Development Fund (CFRDF).

PAWC12/25 Milner/Thorp CARRIED


Aorangi to Keepa Walkway – Millennium Garden

Staff has received a request to install a light, and open up the walkway between Aorangi and Keepa Avenue by some of the adjoining owners stating this area is currently very dark and quite overgrown.

The Community Services Manager presented a GIS plan of the subject area and outlined the proposed works to help create a safer area for both users of the park and surrounding neighbours.

The members supported this approach that the area is opened up and lighting be improved. It was also requested the signage naming the park be considered once the improvements have been made as the land was donated by a member of the community.


Mowing

The extremely wet summer has resulted in some extra mowing having to be done in most areas, this is being monitored closely. The summer has been reported as being one of the wettest on record with NIWA reporting the highest grass growth ever recorded over summer months.


Brennan Field – Playability

The users of the Brennan Field have approached the Parks and Reserves Manager with regards to the condition of the field and concerns for players due to the poor playing surface.

Historically, the area has not had annual turf renovations. Staff has suggested that the area is now in need of significant renewal work to provide a satisfactory surface for winter and summer codes.

It was therefore recommended that the larger depressions on the field are rectified immediately to allow a more suitable playing surface for the winter sport season. This initial work will be funded from the operating budget.

Staff sought advice from the Committee with regards to potential funding options for the re-levelling, fertilizing and seeding of the field at the end of the winter season. This work is estimated to cost approx $16,000.

RESOLVED

THAT the levelling and grassing of Brennan field be completed as soon as practicably possible, and

THAT this remedial work is funded from the Community Facilities and Recreational Development Fund (CFRDF).

PAWC12/26 Milner/Thorp CARRIED


Paeroa Domain – Domain Users Meeting

Staff reported on the Domain Users meeting was held on the 29th of February.

A request was received from the Athletics Club to return to using Roundup or Herbicide to mark the athletic track lines.

Due to the unseasonal and significant amount of rain that the district has had this summer, the ground has stayed mostly wet, keeping the field well bedded down. This has prevented the track lines from being washed out by hot and dry summer conditions and has significantly reduced the effect of the early season application of herbicide to the Athletics track.

Staff does not support the use of any herbicide on the Paeroa Domain No. 1 field or the athletics track and suggested the use of line paint.

RESOLVED

THAT the Paeroa Athletics Club be approached by Council staff to work with the Athletics Club to find a solution to the marking of the field using line paint.

PAWC12/27 Milner/Thorp CARRIED


Paeroa Netball Association

A Paeroa Netball Association representative has discussed issues the club is having with the lights, and the lack of lighting on two of their courts for night time use. The Club states that the lack of power through the current supply is the causing bulbs to blow and is costing them considerably for their continual replacement.

The Club requests that Council review the current power arrangements to the building, and provide additional power that will allow the club to run additional lights to Courts and to maintain enough supply that will prevent the constant replacement of bulbs to their current system.

The Parks & Reserves Manager has suggested an onsite meeting be held with the club to discuss these issues. It was asked that Councillor Adams and Councillor Milner be in attendance to help with any technical requests with regards to any proposed upgrade.

RESOLVED

THAT an onsite meeting be held with the Paeroa Netball Association to discuss the lighting problems the club is experiencing.

PAWC12/28 Thorp/Milner CARRIED


Wharf Street – Palm Tree

The owner of a property located at the end of Wharf has complained that the Phoenix Palm located at the end of Wharf Street adjacent to the stop bank is causing an issue with fronds falling causing damage to his vehicles. They ask that the tree be removed.

The Palm is a self seeded tree that is also growing against a light pole and will present problems with street lighting as it continues to grow. Currently, it costs about $400.00 per year to maintain.

The Parks & Reserves Manager has recommended that this tree is removed at a cost of approx. $1,000.00 and that a more appropriate tree be planted nearby.

It was agreed that members and staff visit the site and ascertain whether the tree should be removed and replaced with more suitable specie of tree as part of the Wharf Street development project.

RESOLVED

THAT subject to a site visit, the Phoenix Palm tree be removed and be replaced with a more appropriate urban tree to be planted in a suitable location as part of the Wharf Street development.

PAWC12/29 Milner/Thorp CARRIED

The meeting closed at 1.35pm.

CONFIRMED

J M Bubb

Chairperson

10 April 2012