Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 NOVEMBER 2012 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), J Nelson (Strategic Planner) and Ms C Black (Council Secretary)
There were no apologies.
Periodic Detention Service - Paeroa
Mr Noel Harrison (Senior Community Work Supervisor- Periodic Detention Service) was in attendance and reported to the Committee on the work that the Periodic Detention Service undertakes working with offenders with the aim to reduce reoffending.
Mr Harrison spoke of the projects the detention workers assist with throughout the district and neighbouring districts including the Hauraki Rail Trail, Conservation Department, local marae and non-profit organisations.
The Parks and Reserves Manager supported the ongoing assistance the Service provided in helping with community projects.
The Community Services Manager thanked the Service for the assistance they provide to Council and the community. Staff will work with the service to engage detention workers on the Hauraki Rail Trail.
The Chairperson thanked Mr Harrison for his attendance and ongoing support to Council.
Mr Harrison presented the Chairperson with a plaque from the Corrections Department to be placed on a completed community project the PD workers have assisted with.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 16 October 2012 are confirmed and are a true and correct record.
PAWC12/95 Thorp/Adams CARRIED
MATTERS ARISING FROM THE MINUTES
Railway Reserve Skatepark, Professional Graffiti work
Cr Adams raised his concern about the negative behaviour at the skate park and stressed the need to install CCTV.
A general discussion was held around the need and location of CCTV cameras.
It was suggested the staff consider unobtrusive locations at the park where CCTV cameras could be installed. Staff suggested the Committee also consider the possibility of having supervision at the park (in the form of a Warden) for perhaps 2 hours per day (3.30 -5.30pm).
To move the matter forward, it was agreed that a working party consisting of staff, Paeroa Ward Councillors and wardens be formed to look at supervision options at the skatepark to include the public library.
The members agreed to meet with staff following the Wednesday 14 November Council meeting to discuss how to go about managing and addressing the issues at the skatepark.
The Chairperson thanked staff for their efforts and assistance on the tour. The members commented that the Ward tour was very beneficial and was a successful day.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received.
PAWC12/96 Adams/Milner CARRIED
Requests for Financial Assistance [CDV-30-100]
Paeroa Information Centre 
The Manager for the centre has written advising that they are receiving comments regarding the lack of information centre direction signage from visitors to the town. The Information Centre itself has a significant "Paeroa Information Centre" sign on the building as well as one on a display panel next to the (Belmont Road) footpath; this is in keeping with the requirements of the contract (letter of offer) to Paeroa Cafe & Bar Ltd in May 2008.
A check of the entrances to town identified the following:
- Entrance from the north (-Puke Road) - "i" sign and post missing;
- Entrance from the east (-Thames Road) – large visible "i TURN RIGHT 1KM" sign before the Station Road intersection however the message may be confusing i.e. do we turn right in one kilometre or is it the next turn right then one kilometre;
- Entrance from the south (-Waihi/Normanby Road) – small "i" sign on the left indicating one kilometre to the centre; and
- Entrance from the west (-Te Aroha Road) – small "i" sign obstructed by vegetation.
The check also identified that:
- The three signs that are in place - and have been prior to 2008 - are not of the same format;
- All signs need to be rejuvenated;
- The southern and western entrance signs are small and may not be seen by the motorist;
- The eastern entrance sign needs to be reworded; and,
- A new sign (and post) needs to be installed at the northern entrance (-Puke Road).
Further enquiries regarding direction signs also identified the need to indicate where the ‘waste station’ and a public toilet are. The current signs need to be updated; this would also provide the opportunity to include additional information (- symbols) of interest to our visitors.
A quote was presented for the supply of new signs was sought from two suppliers. The "i" sign related component cost is approximately 48% of the total cost (not including any installation costs); unfortunately there is no budget from the Information Centre for replacement (or installation) of these signs.
The members agreed that it is essential that signage should be more prominent.
THAT the correspondence from Paeroa Information Centre be received, and
THAT $1,000 is granted towards the purchase of signage from the Community Facilities and Recreational Development Fund, and
THAT funding up to $1000 for the installation of the signage is granted from the Paeroa Ward Discretionary Fund.
PAWC12/97 Adams/Milner CARRIED
Currumbin Palm Beach RSL (Queensland Australia) 
The Project Manager for the league advises that they along with the Currumbin High School are producing a collage to commemorate the 100th year of the landing at Gallipoli. The collage will be made from photographs of cenotaphs from around Australia and New Zealand.
The writer seeks at least two standard size gloss photographs of our cenotaph that will be used in the collage as well as a donation towards the project.
THAT the correspondence Currumbin Palm Beach RSL be received, and
THAT the photos requested are sent to the organisation but funding is declined.
PAWC12/98 Thorp/Milner CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC12/99 Thorp/Adams CARRIED
Staff advised there is one vacancy at the Junction Road pensioner flats.
ANNUAL PLAN PROJECTS 2011-12 CARRIED FORWARD
Paeroa Memorial Hall
Staff are presently seeking an alternative type of blind for the main hall to avoid having to replace the window winders.
Paeroa Domain – Exercise Equipment
It was suggested that staff invite Councillors to travel to Te Aroha to view exercise equipment recently installed in a Te Aroha Primary School.
Paeroa CBD Renewals – Town Entrance Beautification
Staff advised that they will be in contact with Waikato Regional Council about the replanting of the gardens on their land at western entrance to Paeroa.
COMMUNITY SERVICES OPERATIONAL MANAGER REPORTS
Mechanical Kerb/Channel and Pavement Sweeping
The Community Services Operations Manager presented an update on the CBD pavement and channel sweeping servicing being introduced.
A discussion was held as regards the most suitable options to provide the service for pavement cleaning.
The Operations Manager will be meeting with a machinery supplier to measure how effective the service would be. The outcome of this will be reported back to the Ward in December.
Wharf Street Jetty Project
A discussion was held as to how to the Ward could assist with funding of the Wharf Street Jetty Project. It was considered that this project could be assisted under the umbrella of the Maritime Park with the assistance of other interested community members.
It was agreed that a working group be formed of interested parties in February 2013 to progress the project.
THAT a working group be formed of interested parties in February 2013 to progress the Wharf Street Jetty Project.
PAWC12/100 Milner/Thorp CARRIED
The Drainage Manager was in attendance and reported on the Netherton School request to pipe Council drain on School Road, Netherton.
The Drainage Manager advised that the Eastern Plains Drainage District Committee, at its meeting of 30 October 2012 resolved as follows:
THAT the Eastern Plains Drainage District Committee supports the Netherton School’s request to pipe that length of School Road Drain in front of the sealed playground, and is prepared to fund the purchase of the concrete pipes at an estimated cost of $14,000, subject to the remaining cost of the project being funded either by Council, Paeroa Ward, the Netherton School, or a combination of these parties.
The members were invited to consider Council funding towards this project.
THAT the report be received, and
THAT Council cover the costs of the installation of the pipes but not the depreciation.
PAWC12/101 Tregidga/Thorp CARRIED
Cr Adams took no part in the discussion on the above item.
PAEROA WARD ESTIMATES – SECOND CONSIDERATION FOR 2013/14 ANNUAL PLAN (981669, APPENDIX A: PAEROA WARD ESTIMATES, APPENDIX B: PAEROA WARD CAPITAL PROGRAMME
The Community Services Manager presented a report regarding the second consideration of 2013/14 Ward Estimates.
There were no changes made to the estimates provided.
In summary, the changes that were presented by staff for inclusion in this round of Ward estimates consideration that differed to the first round include:
Railway reserve furniture renewals have been delayed one year to 2014/15.
$10,000 of the $21,000 Railway Reserve playground under surface renewal budget has been pushed out to 2017/18 as was not necessary.
The Paeroa pool repaint of $13,765 has been postponed from 2013/14 to 2015/16 as was not considered necessary next year. This will be reassessed again in 2013/14 as if it is still not necessary it may be delayed a further year.
THAT the report be received.
THAT the Paeroa Ward Estimates, as amended, be approved.
PAWC12/102 Milner/Thorp CARRIED
The meeting closed at 2.20pm.
J M Bubb
11 December 2012