Hauraki District Council
Paeroa Ward Committee
MINUTES OF MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 AUGUST 2013 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner and J Thorp
Messrs Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
PAWC13/62 Milner/Thorp CARRIED
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Financial Assistance: Paeroa Little Theatre
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the request required the consideration of the Committee before the next meeting.
PAWC13/63 Thorp/Adams CARRIED
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 16 July 2013 are confirmed and are a true and correct record.
PAWC13/64 Milner/Thorp CARRIED
MATTERS ARISING FROM THE MINUTES
Railway Reserve – Storyboard and Seating Project
At the previous meeting, it was agreed that funding for the Storyboard and Seating project come from an alternative source other than the Annual Plan projects budget.
To allow this project to be completed it was suggested that the funding be sourced from the Paeroa Community Facilities and Recreational Development Fund. The members requested staff review the balance of funds in this budget to allow the storyboard and seating project to be completed and that this be reported to the Ward in September.
Town promotion Flags
Councillors asked if Council could consider a cage for the Hiab cherry picker machine to be used for the purpose of changing town flags.
Recent Spate of Graffiti in Paeroa CBD
Cr Milner advised he had met with the Community Constable in Paeroa including affected business owners. The police requested that Council staff collect photos of tagging and send these to the community constable for his record as this helps identify who the taggers are.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received, and
THAT the correspondence from Paeroa Lions Club and Paeroa College be received.
PAWC13/65 Thorp/Adams CARRIED
Requests for Financial Assistance [CDV-30-100]
The Secretary for the club has written requesting assistance with the costs of presenting their annual fireworks display. The writer advises that this will be their 22nd display at the Paeroa Domain where they have provided good inexpensive family entertainment.
THAT $500.00 is granted to the Paeroa Lions Club from the Paeroa Ward Discretionary Fund in support of their annual fireworks display.
PAWC13/66 Thorp/Milner CARRIED
The Deputy Principal of the College has written seeking financial support for a programme that is intended to encourage six students to be actively involved members of our community. Students get to learn in real life contexts while demonstrating the skills they do have rather than focusing on skills they struggle with.
The programme includes an overnight trip to Wellington where the students and teachers will complete some activities that expand their horizons. The writer requests a $2,000 grant towards the cost of the trip.
THAT $600.00 ($100 per student) is granted to Paeroa College from the Paeroa Ward Discretionary Fund in support of their overnight trip to Wellington as part of the students life skills programme.
PAWC13/67 Milner/Thorp CARRIED
LATE ITEMS OF BUSINESS
Request for Financial Assistance: Paeroa Little Theatre (1095945)
A request has been received from the Paeroa Little Theatre seeking funding support towards the purchase of advertising signage to promote their productions.
They request consideration of funding of $1,150.00 to pay for this work.
THAT the application is declined, and
THAT a letter be written to the group suggesting that they consider the use of electronic marketing as a means to promote their productions.
PAWC13/68 Adams/Milner CARRIED
It was commented that the Ward could consider funding a single sign to be placed on the theatre building for promotion of their productions.
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC13/69 Milner/Thorp CARRIED
Paeroa 2012/2013 Projects Carried forward
Hutchinson Reserve Concept Plan
It was requested that the Operations Manager - Assets follow up on the status of this project and provide an update to the Ward Committee in September.
Paeroa Town Entrance Renewals
The members commented that the southern entrance to Paeroa is looking excellent and commended the staff involved for their efforts.
Paeroa CBD Hauraki Rail Trail (HRT) Improvement Items
The Operations Manager – Assets spoke to information that had been included in the report which provided an update on the status of HRT enhancement projects undertaken in the Paeroa CBD.
Swimming Pool – Season for 2013/14
Council staff advised of the preferred dates for the swimming club and schools start and finish of the 2013/14 swimming season. The dates are 30 November 2013 to 30 March 2014.
The matter of investigating the resourcing of the pool if the season is to be extended was raised.
The members were informed that user groups have been advised that the season dates have been set as a result of the feedback received from them at the end of the 2012/13 season and budget funds available.
Kennedy Street - Trees
Staff advised of two trees located on the road reserve on the Eastern and Western sides of Kennedy Street. The tree on the western side is currently pushing up the kerb and footpath and is also over the water and storm water lines. The tree on the eastern side, if it were to fall in a storm event would fall onto the adjoining house. It was suggested that the lower limbs of this tree be removed.
Staff informed the Committee they had received an Arborist’s price for the dismantling of these trees at a cost of $1,800 and $1,950.
If approved, it was suggested that a letter drop be undertaken advising other residents of this tree work.
THAT approval is given for the removal of the tree on the western side and the tree on the eastern side have approximately six lower branches removed, and
THAT more appropriate trees are planted in their place, and
THAT a letter drop is undertaken advising other residents in the vicinity of this tree work.
PAWC13/70 Thorp/Milner CARRIED
Karangahake Reserve Development, Council Working Party
This year Council has allocated $517,000 for projects within the Karangahake area. There are a number of considerations that require feedback and direction from the Ward. Staff requested that a working party be established to workshop the scope and outcomes of projects in the Karangahake area.
THAT a working party be established to develop the project scope and outcomes for projects within the Karangahake area, and
THAT the working party be formed consisting of all Paeroa Ward Committee members.
PAWC13/71 Bubb/Thorp CARRIED
Cr Thorp (Council Representative on the Karangahake Hall Committee) advised of his attendance at the Committee meeting recently held.
In consideration of the project Cr Thorp will speak with the Community Services Manager for further discussion.
Cr Bubb spoke on community meetings she had attended in the last month.
Bike Safety Awareness group (involving Sport Waikato, Positive Paeroa, Police and others) would like to place a promotional helmet on top of the L & P bottle to raise awareness of bike safety for a period of two weeks from 16 September – 30 September.
THAT the Ward Committee gives their approval that a promotional helmet is placed on top of the L & P bottle in support of bike safety awareness from 16 September – 30 September 2013.
PAWC13/72 Thorp/Milner CARRIED
The meeting closed at 1.40pm
J M Bubb
10 September 2013