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Hauraki District Council
Paeroa Ward Committee

MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 SEPTEMBER 2013 COMMENCING AT 12.30PM


PRESENT
Crs J M Bubb (Chairperson), D A Adams, P A Milner and J Thorp

IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

PAWC13/73 Adams/Milner CARRIED


LATE ITEMS

There were no late items. 


COMMUNITY POLICING UPDATE

Sgt Phil Caldwell was in attendance from the Paeroa Police Station to liaise on community policing matters.

Key points:

An appointment has been made of community constable in Paeroa.

A vacancy exists at present for General Duties Officer.

Youth Aid Officer has retired. Rose Rakich has been appointed to fill Youth Aid Officer Role.

Eastern Waikato – there has been a 15% reduction in crime due to prevention initiatives. A formal approach to prevention activity has been scheduled for Police (over the last 4 months) which involves walking in pubs and around streets. The benefits are excellent and a worthwhile initiative in preventing crime.

Paeroa crime rate has not spiked for some time. Previous key offenders have been removed from the area.

NZ Army (Limited Service Volunteer) youth programme in Auckland. This is a Police Blue Light nominated course for young men of which a number of Paeroa youth have attended. Feedback from attendees to date has been very positive.

Questions and comments from members:

Members asked if ‘legal high’ products are being sold by any outlets in Paeroa.

It was advised that no shops in Paeroa are selling the party drug. Police nationally have been doing patrolled purpose visits to check if any shop owners are selling it.

Fire in Domain toilets – to date there are suspects but no arrests.

Cr Milner advised that there has been a drop in graffiti following the last spike of tagging. Grey Power has raised concerns about bikes being ridden up the Main Street.

Cr Thorp commended police on initiating army courses for youth.

The Community Services Manager spoke of the need for Civil Defence Controllers from Council to meet with emergency services and police. He requested that consideration be given to including Council Controllers at one of these meetings.

A member suggested that the Police consider nominating an ‘at risk’ young person who has turned their life around for a young achievers award.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 13 AUGUST 2013 (1099803)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 13 August 2013 are confirmed and are a true and correct record.

PAWC13/74 Thorp/Milner CARRIED


MATTERS ARISING FROM THE MINUTES


Railway Reserve – Completion of the Sculpture Project

The members asked that costing be investigated for the interpretative panels, seating and hard surfacing of the area.


COMMUNITY SERVICES

COMMUNITY DEVELOPMENT MONTHLY REPORT (1101460) (22 KB) Adobe Acrobat PDF document

The Community Development Officer’s monthly report was presented for the Committee’s consideration.

The balance of the Ward Discretionary budget is currently $8,921.50.


Requests for Financial Assistance [CDV-30-100]

Paeroa Community Support Trust [1103043] (36 KB) Adobe Acrobat PDF document

The Office Manager for the Skate and Leisure Centre has written advising that the Trust is hosting the 2014 Waitangi Day event for the local community and that they have applied to the Ministry for Culture and Heritage for funding.

The writer requests that Council consider contributing $500.00 to the event.

RESOLVED

THAT the Community Development monthly report be received, and

THAT the correspondence from Paeroa Community Support Trust be received, and

THAT $500.00 is granted to Paeroa Community Support Trust from the Paeroa Ward Discretionary Fund in support of hosting a 2014 Waitangi Day event for the local community.

PAWC13/75 Thorp/Milner CARRIED


COMMUNITY SERVICES MONTHLY REPORT (1101360) (145 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PAWC13/76 Thorp/Milner CARRIED


Paeroa CBD Hauraki Rail Trail Improvement Items

The Community Services Manager updated the members on the current status of the Hauraki Rail Trail improvements that have been undertaken in the Paeroa CBD.


Paeroa Town Entrance Renewals / Beautification

A member raised the need that the removal of graffiti is managed well in the town to ensure amenity value of CBD is maintained. The Community Services Manager advised that he has been in contact with Resene’s Paints who have initiated a scheme whereby they provide free graffiti paint to assist Councils/and others with the removal of tagging. He advised he will liaise with the company to obtain the paint.


Main Street Promotional Brackets

Members requested that staff look further into the acquiring of a cherry picker or other type of machinery for installing of promotional brackets that can also have a multipurpose use either on a shared basis with a neighbouring Council or that a machine is purchased by Council for multi use.


Railway Reserve – BBQ Project

Recently staff and Councillors met members of the Paeroa Lions and Rotary Clubs at Railway Reserve to discuss the location of a BBQ. It was recommended to site this BBQ on the highway side of the playground at the northern end between the two picnic tables. There was also some general discussion and concern that a large shelter may become a gathering point for local youth.

Cr Bubb provided a photo of a possible design of shelter which she suggested be built over the two BBQ’s on a smaller scale to offer shade and shelter during the summer months.

The members supported that the Lions and Rotary Clubs install a double BBQ at Railway Reserve and that examples of shelters be provided to them for their consideration in the first instance.

RESOLVED

THAT the Paeroa Ward members agree that the Lions and Rotary Clubs install a double BBQ at Railway Reserve, and

THAT some examples of types of shelters be provided to the Lions and Rotary Clubs for their consideration.

PAWC13/77 Thorp/Milner CARRIED


SWIMMING POOL SEASON REQUESTS (Crs Bubb and McLean) (1105984) (22 KB) Adobe Acrobat PDF document

A report was presented by the Parks and Reserves Manager to highlight the swimming clubs concerns resulting from Council’s decision to shorten the swim season. A solution was offered to allow for more flexibility over the season to meet the requirements of the clubs.

Staff recommended that the swimming clubs be allowed an extended 4 week season and that the extra costs for this extended period are met by the extra operational costs funded from the existing District Swimming Pool Operating budget.

RESOLVED

THAT the swim clubs be allowed an extended 4 week season with the extra operational costs funded from the existing District Swimming Pool Operating budget.

PAWC13/78 Adams/Milner CARRIED


NETWORK SERVICES

PAEROA WARD ROADING REPORT AUGUST 2013 (1105482, 1106652) (1016 KB) Adobe Acrobat PDF document

The District Engineer reported on roading matters in the Paeroa Ward for the month of August 2013.

Hauraki District Council Minor Improvements Programme 2013/14 - Paeroa Ward

  • Footpath Improvements Paeroa Year 2 – deferred.
  • Arney Street Pedestrian Crossing Point
  • Keepa Avenue Parking Improvements
  • Delineation Improvements Package – All Wards

Prioritised Programme

Project

Location

Description

ROC

Status

Footpath Improvements Paeroa - Yr 2

Paeroa

Footpath Improvements on Normanby Road

TBC

Deferred

Footpath Improvements Paeroa

Paeroa

Pedestrian Crossing point on Arney Street

25,000

Walking and cycling strategy - Awaiting signed plans to proceed

Keepa Ave Parking Improvements

Paeroa

Improve parking availability at cul de sac

10,000

Added as a result of several SRs

Delineation Improvements Package (EMPs, Centreline, PW curve signs)

All Wards

Install EMPs, CLs and PW curve signs on identified high priority roads.

20,000

As recommended by safety inspection report and prioritised within Safety hazard register

Total

    


Total network budget $272,000

Carryover funds $125,000

Total available budget $397,000

RESOLVED

THAT the report be received, and

THAT a contribution be asked from Ohinemuri House (Oceania Group) towards the cost of Keepa Ave parking improvements, and

THAT the Paeroa Ward supports the prioritised programme in the sum of $55,000 to be funded from the Minor Improvement Budget, and

THAT staff manage the expenditure to not exceed $55,000.

PAWC13/79 Thorp/Milner CARRIED

The meeting closed at 2.05pm.

CONFIRMED

  

J M Bubb

Chairperson

8 October 2013