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Hauraki District Council
Paeroa Ward Committee


MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 APRIL 2014 COMMENCING AT 12.30PM

PRESENT
Crs J M Bubb (Chairperson), P A Milner and J Thorp
  
IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), G Thomsen (Roading Manager), Ms C Mischewski (Policy Analyst), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga, Cr B A Gordon (Deputy Mayor) and Cr D A Adams be received and sustained.

PAWC14/16 Thorp/Milner CARRIED


LATE ITEMS

There were no late items.


PRESENTATION

THAMES VALLEY EMERGENCY OPERATING AREA – GARY TALBOT, OPERATIONS MANAGER: CIVIL DEFENCE COMMUNITY RESPONSE PLANNING

Gary Talbot was in attendance and provided a presentation on Thames Valley Emergency - Community Response Plans, the approach and structure of the plans for the 47 Communities identified across the three District Councils.

Gary advised that the main focus is to ensure the public know the warning signal to evacuate as well as evacuation routes available to them in the event they have to evacuate, enabling the community to implement their own community response plan without immediate assistance from responding agencies.

In addition, the plan also informs the emergency services (Police, Fire and Health (Including Ambulance) and other agencies to aid them in their planning processes.

Although, Paeroa is not directly affected by tsunami, Gary also spoke briefly about tsunami sirens and the Ministry CDEM Draft Standard for the use of sirens in tsunami warnings for coastal areas.

 

CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 11 MARCH 2014 (1182486)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 11 March 2014 are confirmed and are a true and correct record.

PAWC14/17 Thorp/Milner CARRIED

 

COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (1186693, 1188903, 1191489) (48 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PAWC14/18 Milner/Thorp CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE

Paeroa Boxing and Fitness Club

The trainer for the club has written seeking financial assistance for specialised matting.

The club aims to promote fitness and nutrition and help build Paeroa’s reputation as a great place to be. The committee members are dedicated to giving their time to the community and the participants of the box fit facility.

RESOLVED

THAT the correspondence from Paeroa Boxing be received, and

THAT a grant of $500.00 is contributed from the Paeroa Ward Discretionary Fund to the Paeroa Boxing and Fitness Club towards the purchase of specialised matting at the Club.

PAWC14/19 Thorp/Milner CARRIED


Nga Iwi FM

The Project Manager for the local radio station has written seeking financial assistance for this year’s Hauraki Youth Games to be held at the Paeroa Domain on Friday 23 May 2014.

The games are a national youth week project and are supported by the local schools and community agencies.

The writer seeks sponsorship for the supply of medallions estimated to cost $600 to be awarded to successful players.

RESOLVED

THAT the correspondence from Nga Iwi FM be received, and

THAT a grant of $500.00 is contributed from the Paeroa Ward Discretionary Fund to Nga Iwi FM in support sponsorship towards the Hauraki Youth Games to be held at the Paeroa Domain on Friday, 23 May 2014.

PAWC14/20 Thorp/Milner CARRIED


Invited Speakers – May

NZ Police

Positive Paeroa


Paeroa Ward Community Facilities and Recreational Development Fund Projects

The completion of the Hauraki Rail Trail (HRT) through Paeroa highlighted a number of improvements that the Ward Committee decided to prioritise and fund through the Community Facilities Recreation Development Fund. Status of these projects was presented.


Ward Consultation (actions)

The Community Services Manager presented some of the actions from the Paeroa Ward Workshop and Tour which was held on the 20 February 2014.


General Issues raised by Members

Chain opposite Toyota dealership is still missing.

Parks and Reserves Manager to arrange for Hutchinson Reserve Working Party to meet again.

Long Term Plan interpretative sign – is there a caption that states hand pump connected to original spring?

Parks and Reserves Manager - need to look at treatment of old and faded graffiti on front of Paeroa Pool

Parks and Reserves Manager - Lions Member has offered to pick up if would be cost saver the BBQ for Railway Reserve

 

REPORT TO WARD COMMITTEES ABOUT THE FREEDOM CAMPING BYLAW AND COUNCIL’S 2006 RESERVE MANAGEMENT PLANS (1188454) (27 KB) Adobe Acrobat PDF document

The Community Services Manager and Policy Analyst reported on the Freedom Camping Bylaw and Council’s 2006 Reserve Management Plans for consideration.

The purpose of the report was to outline to the Ward Committees that there is a policy discrepancy between Council’s Freedom Camping Bylaw and 2006 Reserve Management Plans. The report also briefly outlined the future steps Council may consider in order to rectify this discrepancy whether to amend the Reserves Management Plan or Amend the Freedom Camping Bylaw.

Feedback was sought as to which option should be taken to address the issues around freedom camping on public reserves which have arisen since the bylaw was adopted.

RESOLVED

THAT the report be received.

PAWC14/21 Milner/Thorp CARRIED


NETWORK SERVICES

ROADING REPORT MARCH 2014 (1190780, 1190884, 1188648) (235 KB) Adobe Acrobat PDF document

The District Engineer and Roading Manager reported on roading matters for consideration of the Committee.

Keepa Avenue Returning Area Parking Improvements

The Roading Manager advised that the owners of Ohinemuri House Oceania Group have received a number of complaints relating to illegal and unsafe parking at the location.

Upon review of the site, a plan has been drawn and was presented which showed improved road marking to address vehicle channelisation and traffic calming. The plan provides 9 additional car parks in the central median. Additional one or two car parks may be possible if the existing tree within the central median is removed.

They have stated that as a group they are supportive of the project but due to financial constraints are unable to make a financial contribution. The expected cost of the project is $17,800 which can be funded from the Subsidised Minor Improvements budget.

It was recommended that the Ward Committee supports approval by Council to construct the Keepa Street turning area parking improvements and that it be noted that funding of the estimated project cost of $17,800 is available from the Subsidised Minor Improvement budget.

After discussion, the members supported that funding of the project come from the Subsidised Minor Improvements budget subject to an investigation being undertaken to assess the potential to allow additional parking if the existing tree within the central median is removed.

RESOLVED

THAT the report be received, and

THAT the Ward Committee supports approval by Council to construct the Keepa Avenue returning area parking improvements, and

THAT it be noted that funding of the estimated project cost of $17,800 is available from the Subsidised Minor Improvement budget, and

THAT the existing tree is retained and an investigation be undertaken to assess the potential to allow additional parking, if the existing tree within the central median is removed.

PAWC14/22 Milner/Thorp CARRIED


STRATEGIC PLANNING

PAEROA WARD – PRE-CONSULTATION PHASE ONE – CONFIRMATION REPORT TO WARD COMMITTEE (1179818) (30 KB) Adobe Acrobat PDF document

The Committee Chairperson and Strategic Planner reported on and requested consideration of the proposed approach, dates, agenda and communication for Phase One of the Hauraki Long Term Plan 2015-25 pre-consultation.

RESOLVED

THAT the report be received, and

THAT the Ward Committee confirms the approach for the community meetings and meeting dates as 5 and 7 May 2014.

PAWC14/23 Milner/Thorp CARRIED


Community Meetings and Discussions Held:

Julie Bubb – Bradford Memorial Sculpture update

Paul Milner – options for the purchase and installation of street flags

James Thorp – BA5: street flags, business plan for Positive Paeroa to Council, Food and Wine Festival – change in format and timing of the event.

Karangahake Hall Committee meeting – wastewater plans for Karangahake reserve and hall. Wish for MOU to be adopted to allow them to continue seeking funding towards the rebuild of the Karangahake Hall.


The meeting closed at 2.30pm.

 

CONFIRMED


 

J M Bubb

Chairperson


28 May 2014