Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 AUGUST 2014 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
There were no apologies.
Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.
THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.
- Request for Financial Assistance: Paeroa Rotary Club
The item was not on the agenda because the item was unavailable at the time of the agenda deadline.
Discussion on the item could not be delayed because the funding was required in support of the event is soon as practicable.
PAWC14/47 Milner /Adams CARRIED
Linda Harding, Manager of L & P Cafe provided a report on the activities and operation of the Paeroa Information Centre.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 15 July 2014 are confirmed and are a true and correct record.
PAWC14/48 Milner/Thorp CARRIED
MATTERS ARISING FROM THE MINUTES
Replacement of Melia Tree – at Sister City Commemoration Site, Hauraki House
Due to a concern raised that the tree planted at the site was very small, staff agreed that a larger specimen would be planted in its place.
The Community Services monthly report on activities for the month of July was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PAWC14/49 Thorp/Milner CARRIED
REQUESTS FOR FINANCE ASSISTANCE: ROYAL NZ PLUNKET SOCIETY OHINEMURI BRANCH INC., 
The Branch Treasurer of the society has written seeking financial assistance towards the rates on their Wharf Street property (Appendix A). Their current annual rates are $1,936.85.
After discussion, it was agreed that the Society should apply for three year funding via the Long Term Plan process and not seek assistance from the Ward discretionary fund in future.
THAT the correspondence from Royal NZ Plunket Society Ohinemuri Branch Inc., be received, and
THAT a grant of $500.00 is contributed from the Paeroa Ward Discretionary Fund to the Royal NZ Plunket Society Ohinemuri Branch Inc. towards annual rates for the 2013/2014 year, and
THAT the society to be advised that the Paeroa Ward Committee will no longer provide financial assistance towards the Society’s annual rates from its discretionary fund and that in future they apply for three year funding through the Long Term Plan process.
PAWC14/50 Milner/Thorp CARRIED
REQUEST FOR FINANCIAL ASSISTANCE: PAEROA ROTARY CLUB (1237810)
Correspondence received from the representative of the club was presented requesting the Ward Committee’s consideration for financial support towards the Vintage & Classic Car Show to be held on Saturday 13 September 2014. This year the club plans to have a large contingent of military vehicles take part in the parade and enact a mock battle.
THAT the correspondence be received, and
THAT a grant of $500.00 is contributed from the Paeroa Ward Discretionary Fund to the Paeroa Rotary Club in support of their Vintage & Classic Car Show to be held on Saturday 13 September 2014.
PAWC14/51 Thorp/Milner CARRIED
Future Invited Speakers
Josey McCain - Youth Officer
Community Patrols – Hillary Hasent
Skate & Leisure Centre
Karangahake Area Development
The Karangahake area development working party has met and has chosen their preferred design options. Staff were asked to engage the designer to complete designs and pricing for the project and bring these back to the working party for final approval and preferred staging of the project. This will then be further consulted with the community for their feedback.
Staff met with the working party after the July Paeroa Ward meeting and their decision was to consult with New Zealand Land Transport Authority (NZTA) on the draft plans before NZTA consult with the public via a stakeholders meeting.
Paeroa Scout Hall
In 2011/12 the Paeroa Ward resolved to fund $17,000 to construct a car park/pathway at Primrose Hill adjacent to the Scout Hall. This project was on hold until the Scout Committee undertook additional works to their building.
It was agreed that the Ward Chair and Deputy Chair work with staff to decide on the extent of the Paeroa Scouts car parking project, then to re-cost and bring back to the Ward if cost is more than $17,000 allocated budget.
Paeroa Ward – Proposed Capital projects
The Community Services Manager took the members through the proposed Community Services capital projects for the 2015-25 Long Term Plan. They were asked to consider the programme and suggest any changes they considered were appropriate in relation to the list of projects and their proposed year for completion.
Paeroa Ward - Proposed Capital Projects
COMMUNITY SERVICES/NETWORK SERVICES/PLANNING AND ENVIRONMENTAL SERVICES
As part of the development of the 2015-25 Hauraki Long Term Plan being undertaken by the Strategic Planning Department, a report and table were presented detailing the progress of actions assigned to staff for follow up.
THAT the report be received.
PAWC14/52 Bubb/Thorp CARRIED
A new portable sound system will be used at Primrose Hill for the 2015 ANZAC day service. The sound system in the Paeroa Memorial Hall appears to be adequate for the average user of the Hall. Staff will be upgrading the microphone on a regular basis as this appears to at times effect the quality of the sound
Staff will review the signage in this area.
Signage for these areas will be added to the projects for the Ward to consider as a LTP project
Staff have contacted the Department of Conservation and highlighted the concern.
The Hauraki Rail Trail Charitable Trust will be contacted to see if they can encourage the use of bells through signage, and website information.
Staff will contact the Department of Conservation and highlighted the concern.
Have raised the matter with NZTA Opus team. Response awaited.
No progress yet.
The District Engineer reported on the ongoing concerns of local residents in regard to the gates installed across County/Raratu Roads, Karangahake.
Attached was correspondence received from Ms Natalie Avery in response to being informed in writing of the Operations Committee’s decision on 14 May 2014 that she remove the steel gates, posts and fences from the location at her cost. Also attached was an email from Mr Gus Vanderstaak (of the Access Group) who was in support of the Operations Committee decision.
The members were requested to consider whether the matters raised in the correspondence from Ms Avery merited further consideration by Council, or that the decision be implemented.
THAT the report be received, and
THAT the Ward Committee considers the correspondence received from Natalie Avery and Gus Vanderstaak, and
THAT the Ward Committee supports the decision made by the Operations Committee at its meeting of 14 May 2014 as follows:
That Council withdraws its previous permission for the gates to be installed across County Road, and
That the owners of the gates be informed in writing of Council’s decision and that removal of the gates, posts and fences is required at their cost, and that Council will have them removed, at their cost, if the written requirement to remove them has not been complied with for 30 days
That appropriate signage be installed to warn public traffic of the risk of using the steep section of County Road.
PAWC14/53 Thorp/Adams CARRIED
The meeting closed at 2.15pm
J M Bubb
9 September 2014