Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 OCTOBER 2014 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga
Messrs Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
John and Melanie Budge – Carehouse
Mr and Mrs Budge provided a Powerpoint presentation which outlined the role and activities of the Carehouse which has been established under the umbrella of the Paeroa Community Trust to provide youth programmes and support of families in need within the community.
The Committee commended and thanked Mr and Mrs Budge for the valued work they do in support of the Paeroa community.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 9 September 2014 are confirmed and are a true and correct record.
PAWC14/57 Milner/Thorp CARRIED
MATTERS ARISING FROM THE MINUTES
Criterion Bridge: Investigation of the Ramping of Stepped Area
The Parks and Reserves Manager advised of the design work that had been undertaken in March 2013 with the HRT Project Manager in line with the Hauraki Rail Trail.
Update Status of Actions raised by Ward Committee – August
Paeroa Scouts Car Parking Project
Staff advised that following a site visit with councillor Bubb and Milner that the footpath and drainage near the Scout Hall portions of the project would continue as proposed but the car park project would been put on hold until the future of the Bridge Club Hall has been resolved.
The Community Services monthly report on activities for the month of September was presented for the Committee’s consideration.
THAT the Community Services monthly report be received, and
THAT correspondence from Paeroa Bluelight, Jeanette Prout, Girl Guiding Paeroa and Paeroa Night Owls Community Patrol be received.
PAWC14/58 Adams/Milner CARRIED
Paeroa Bluelight 
The Police Youth Aid Officer has written requesting financial support for a number of summer programmes with one estimated to cost approximately $2000.00. The group also intends to send two youth to a life skills course at a cost of $200 each.
The writer identifies the committee members and their aim to form positive relationships with youth using activities and events specifically suited to them.
THAT $2,000 is granted to Paeroa Bluelight from the Social Discretionary Fund.
PAWC14/59 Tregidga/Milner CARRIED
Jeanette Prout 
Mrs. Prout, a resident of Netherton and a writer of children’s stories, plans to publish a book titled ‘Ben the Bumble’ and donate all funds to the Paeroa Kindergarten Fire Fundraiser appeal.
Mrs. Prout requests financial assistance with the publication costs.
THAT $200.00 is granted to Jeanette Prout from the Paeroa Ward Discretionary Fund.
PAWC14/60 Milner/Tregidga CARRIED
Girl Guiding Paeroa (New Zealand) 
The Ranger Leader for the Paeroa Girl Guides has written requesting financial support for their planned trip to the Gold Coast Australia next July.
The writer advises the 6 day trip will cost approximately $13,000 and to date the unit has raised $5,000.
THAT $300.00 is granted to Girl Guiding Paeroa from the Paeroa Ward Discretionary Fund.
PAWC14/61 Thorp/Milner CARRIED
Paeroa Night Owls Community Patrol 
The chairman for the patrol has written thanking Council for the support they have received in securing a vehicle for them and the impact it has had within the community. The writer also advises that they may consider day patrols as a deterrent to crime such as graffiti.
The group has also identified areas that juvenile or criminal behaviour occur occasionally and request permission to place CPNZ signage in the following areas:
- Ngahina Jetty and the Anchor at reserve off Hubbard Road
- Primrose Hill
- Taylor Avenue BMX track
- The Dell off Waihi (SH2) / Normanby Road
- Ohinemuri Park
- Railway Reserve by the rotunda
- Paeroa Domain grandstand end and opposite Park Street
- Te Aroha Road by Paeroa College
- Norwood road opposite Miller Avenue and Goldfields schools
It was agreed that the Parks and Reserves Manager work with the Paeroa Night Owls group to finalise suitable locations and appropriate signage alerting the public to ensure their vehicles are locked to secure their property.
Ward Funded Projects
Karangahake Area Development
Senior NZTA planning staff has been asked to review the proposed works that Council is suggesting with a view for agreement in principle to the concepts. This would allow resource consent to be applied for on this understanding.
Staff advised that NZTA plans to hold community information workshops in the near future around the issues associated with current congestion and parking issue in the Karangahake area. When dates are confirmed elected members would be informed.
Paeroa Swimming Pool Season
The Parks and Reserves Manager advised he had consulted with the local Schools and Swim Club on their preferred opening and closing dates for the Paeroa pool and recommended the following programme.
Paeroa Swim Club commences 3 November 2014
Public Pool Users commences 22 November 2014
Season finishes for all users 22 March 2015
THAT the Paeroa Ward recommends to the Operations Committee that the Paeroa Pool swimming season runs from Monday 17 November for mornings only then from 22 November 2014 to 22 March 2015 for public pool users, and
THAT the Paeroa Swim Club commence their activities at the pool from 3 November 2014 to 22 March 2015.
PAWC14/62 Milner/Adams CARRIED
Paeroa Memorial Hall – Removal of Small Hall Stage Converted for Storage
Staff has received numerous comments back from hall users about storage of the chairs at the Paeroa Hall. The chairs are currently stored under the stage in the main hall and it is very difficult to get the chairs in an out of this area both safely and quickly especially for elderly users. Also, the area under the main stage is damp and has flooded in the past.
Council’s Community Facilities Manager and Property Manager would like to remove the stage in the small hall and convert this area into storage for the chairs. This stage is not used other than to store chairs and tables, and if the stage is completely removed and turned into a dedicated storage area that is at floor level it will make it easier and quicker for the users of the Hall to access chairs.
The estimated cost to convert this area to storage is $5,000 and staff has recommended to the Operations Committee at their 15 October meeting that it approves this expenditure against the existing operational budget.
THAT the Paeroa Ward Committee supports the removal of the small stage to be funded from the Operational Budget.
PAWC14/63 Adams/Thorp CARRIED
The Community Services Operations Manager, Assets reported on the capital and renewal forecasts for the 2015 – 2025 Long Term Plan (LTP). Included separately was a spreadsheet detailing the forecasts for the renewal and capital projects as Appendix A.
The members provided feedback to staff on the priority of projects. The changes proposed were noted for future consideration.
It was agreed that the capital forecasts be further considered at a workshop following the next Paeroa Ward meeting on 11 November.
The meeting closed at 1.56pm.
J M Bubb
11 November 2014