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Hauraki District Council 
Paeroa Ward Committee

MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 FEBRUARY 2015 COMMENCING AT 12.30PM

PRESENT 
Crs J M Bubb (Chairperson), D A Adams, P A Milner and J Thorp

IN ATTENDANCE 
Messrs S B Fabish (Community Services Manager), Mr J McIver (Community Development Officer), S Clark (Park & Reserves Manager) and Ms C Black (Council Secretary)

APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.

PAWC15/01 Thorp/Adams CARRIED


LATE ITEMS

There were no late items.


DECLARATIONS OF INTERESTS

There were no declarations.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 9 DECEMBER 2014 (1294358)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 9 December 2014 be confirmed and are a true and correct record.

PAWC15/02 Thorp/Milner CARRIED


MATTERS ARISING FROM THE MINUTES

Amendments to Schedule of Assets – Replacement and Depreciation

A correction to the schedule of assets was requested. It was agreed that the Paeroa Cemetery sexton shed is not replaced.

Letter in Response to Alli Mitchell – Paeroa Community Garden Project

The members referred to the presentation from Ms Alli Mitchell requesting support of the Ward Committee towards the establishment of a community garden in Paeroa. They requested that the Parks and Reserves Manager send a letter to Ms Alli Mitchell advising her that the Committee supports the initiative of establishing a community garden but suggested in the first instance, she seek the support of other members of the community to help drive this project to ensure it achieves its purpose. 

Centennial Park Signs

A request was presented at the meeting held in December 2014 from the Paeroa Old Boys Rugby & Sports Club advising that they wish to upgrade the Centennial Park sign. They would like to be able to change the sign that is attached to their building to ‘Paeroa Old Boys’ to reflect the building is their club rooms. It was agreed that Cr Thorp and the Parks and Reserves Manager meet with the Rugby Club for further discussion on this matter.

Staff advised that they are still to meet with the Rugby Club.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT – DECEMBER 2014/JANUARY 2015 (1302549, 1293604, 1306137, 1303319, 1313350, 1306890, 1307800, 1318537) (114 KB) Adobe PDF document

Appendix A: 1293604 (42 KB) Adobe PDF document
Appendix B: 1306137 (59 KB) Adobe PDF document
Appendix C: 1303319 (465 KB) Adobe PDF document
Appendix D: 1313350 (44 KB) Adobe PDF document
Appendix E: 1306890 (175 KB) Adobe PDF document
Appendix F: 1307800 (671 KB) Adobe PDF document
Appendix G: 1318537 (307 KB) Adobe PDF document

The Community Services monthly report on activities for the months of December 2014/January 2015 was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report December 2014/January 2015 be received, and

THAT the correspondence from Paeroa Night Owls Community Patrol, Positive Paeroa Inc., Paeroa BMX Club Inc. and Paeroa Community Trust be received.

PAWC15/03 Adams/Thorp CARRIED

Paeroa Night Owls Community Patrol

The chairman for the patrol has written requesting a $500 grant for the extra fuel costs incurred to enable them to patrol designated hotspots in Paeroa and the Karangahake reserve during the day.

RESOLVED

THAT $500.00 is granted the Paeroa Night Owls from the Paeroa Ward Discretionary Fund towards fuel costs incurred to enable them to patrol designated areas.

PAWC15/04 Thorp/Milner CARRIED

Positive Paeroa Inc

The town promoter has written requesting a $500 grant for the 12th annual ECHO Walking Festival programme.

RESOLVED

THAT $500.00 is granted to Positive Paeroa Inc. from the Paeroa Ward Discretionary Fund towards the 12th Annual Echo Walking Festival programme.

PAWC15/05 Milner/Thorp CARRIED

Noted: Cr Adams abstained from voting on the motion.

Paeroa BMX Club Inc.

The Treasurer/track Manager for the club has written requesting assistance with the cost of developing the track and facilities.

The club plans to re-claim the western swamp area and need either a grant of $3,000 or for Council to provide the resources and labour to develop the area.

Staff are currently working with the club in obtaining a resource consent for the re-claiming activity.

It was suggested Mike Todd, Councils landscaping contractor, could assist the group with funding applications for this project.

RESOLVED

THAT a grant of up to $1,000.00 is contributed to the Paeroa BMX Club Inc. from the Paeroa Ward Discretionary Fund towards the cost of resource consent for the reclaiming of the western swamp area as part of the development of BMX track and facilities, and

THAT Mike Todd be approached to assist the group in seeking funding assistance from an outside organisation.

PAWC15/06 Milner/Adams CARRIED

Paeroa Community Trust

The Paeroa Community Trust has written seeking funding assistance of $500.00 towards the cost of hosting this year’s Waitangi Day event.

RESOLVED

THAT $250.00 is granted from the Paeroa Ward Discretionary Fund towards the cost of hosting the 2015 Waitangi Day Event.

PAWC15/07 Thorp/Milner CARRIED

Social Initiatives Scoping Project

The Community Development Officer advised that Katy Hurd (ex Council Policy Analyst) will be undertaking this project on a part time basis.

WARD FUNDED PROJECTS

Karangahake Area Development

The Community Services Manager advised that recommendation will be presented to the Ward in March regarding the proposal for toilet facilities at the Karangahake Hall site.

Railway Reserve – BBQ

The Parks and Reserves Manager reported that the facility is receiving a high level of use.

Hauraki Rail Trail Pathway – to the rear of McDonalds

This project has been completed. Additional signage directing trail users of the new route has been ordered.

Rubbish Bin Trial

The Parks and Reserves Manager advised of the bin trial to investigate the potential savings Council can make in installing solar powered compactor bins.

Paeroa Domain Trees

The Parks and Reserves Manager reported on a recent walk through undertaken in the Domain to identify the condition of the trees. Two Bunya Bunya trees were identified as being in poor condition and are in decline. It was requested that the Ward Committee consider their removal.

Staff requested that the Ward Committee consider that a tree management plan on the Domain trees is completed to assist in maintaining the future health and preservation of all the trees in the Domain.

RESOLVED

THAT the Ward Committee agrees to a tree management plan on the Domain trees being completed, and

THAT the two diseased Bunya Bunya trees are removed and that a suitable species of tree is planted in their place.

PAWC15/08 Thorp/Adams CARRIED

Hauraki Tigers Sports Rugby League Club

The Parks and Reserves Manager reported on a letter received from the Hauraki Tigers Club seeking a meeting with Council to discuss the club’s concerns around the use of the fields and the future direction of the club.

It was agreed that relevant staff, Crs Thorp, Adams and Milner meet with the club for these discussions.

RESOLVED

THAT staff arrange a meeting with the Paeroa Ward Committee, relevant staff , Hauraki Tigers Sports Rugby League Club and Crs Milner, Thorp and Adams to work through and reach a long term agreement over the use of the fields and facilities.

PAWC15/09 Milner/Thorp CARRIED

Paeroa Road Reserve – Mowing

The Parks and Reserves Manager reported on a service request that had been received requesting Councils consideration to the mowing of an area of road reserve located at Corner of Corbett and Bradley Streets and Russell and Wood Streets.

RESOLVED

THAT the Ward Committee declines the request for additional road berm mowing on the corner of Corbett and Bradley Streets and Russell and Wood Streets, Paeroa, and

THAT the Parks and Reserves Manager provides a report to the Ward Committee meeting in March on all urban berm areas currently being mown by Council.

PAWC15/10 Milner/Adams CARRIED

The meeting closed at 1.45pm.

CONFIRMED

J M Bubb

Chairperson

10 March 2015