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Hauraki District Council 
Paeroa Ward Committee

MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 14 JULY 2015 COMMENCING AT 12.30PM

PRESENT 
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga

IN ATTENDANCE 
Messrs K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks & Reserves Manager)and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.


LATE ITEMS

There were no late items.


DECLARATIONS OF INTEREST

There were no declarations.


COMMUNITY POLICING UPDATE

NZ Police Snr. Sgt. Rex Knight was in attendance to liaise on community policing matters.

Key points:

  • Spoke of the changes into police staffing in local areas. There are now two supervisors and 13 frontline constables based in Paeroa. These staff will also service outlying areas such as Te Aroha, Matamata etc.
  • Sgt. Knight is now the first response officer for Eastern Waikato – which covers TCDC, MPDC, HDC plus Waihi Beach.
  • There is only one police officer in Ngatea Station now.
  • Focus on the state highway remains a high priority.
  • Staffing in Waihi has not changed. Two police officers that were stationed at Waihi Beach are now in Paeroa.
  • Staff will be stationed at hot spots over summer period.
  • Police bike – community constable in Paeroa using bike is active and very effective at monitoring and dealing with criminal activity in the town.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 9 JUNE 2015 (1373201)

RESOLVED

THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 9 June 2015 be confirmed and are a true and correct record.

PAWC15/41 Milner/Thorp CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT - JUNE 2015 (1382010, 1379923, and 1385140) (655 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities for the month of June 2015 was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report for June 2015 be received.

PAWC15/42 Thorp/Adams CARRIED

Paeroa Little Theatre

A member of the theatre has written seeking financial assistance towards the costs of updating the theatre’s refreshment area.

It was considered that the correspondence lacked relevant supporting information on the detail of their proposed upgrade and did not advise what initiatives they had undertaken to raise funds towards the project themselves. It was suggested that a contribution be provided towards the cost to engage a fundraising consultant to assist them with the preparation of an application to seek alternative sources of funding.

RESOLVED

THAT the correspondence from the Paeroa Little Theatre be received, and

THAT a grant of $500.00 be contributed from the Paeroa Ward Discretionary Fund towards engaging a fundraising consultant to assist the Paeroa Little Theatre with funding applications in support of their refreshments area upgrade.

PAWC15/43 Adams/Milner CARRIED

Age Concern - Thames (1381118)

A letter was presented from the Manager/Service Co-ordinator of Age Concern Thames thanking the Ward Committee for its support of financial assistance towards their ‘Steady as you Go’ fall prevention classes.


WARD DISCRETIONARY SOCIAL FUND

The Paeroa Ward Committee has $8,000 from the 2014/15 term that was not allocated and a further $5,000 for the 2015/16 term making a total of $13,000 for discretionary grants of a social services nature.

Ward Funded Projects

Corridor Improvement Plan for the Karangahake Gorge (Paeroa to Waihi)

Discussion was had regarding the poor outcome from workshops held with NZTA in relation to the car park project which is proposed for construction by the Waikino memorial bridge. The members voiced their frustration regarding the lack of response and support from NZTA towards reaching any agreement to allow this project to progress.

Paeroa Domain – Tree Report

Staff is working with specialist contractor John Wakeling. The draft tree assessment report has been received. Staff is reviewing the document and will report to the working party before the end of July.

Hutchinson Reserve

Discussion was held regarding the funding allocated towards the transformation of the Hutchinson Reserve. It was agreed that the $6,000 be allocated for year one.

Ohinemuri Park – Rate Payers Request

At the May meeting, the matter of the Ohinemuri Reserve L&P bottle refurbishment and the provision of a camera stand for tourists were considered.

Staff has contacted the contractor that completed the refurbishment of the bottle previously and have asked them to provide a price for this work. Additionally, staff has been in touch with Coca Cola Amitil with regards to this project. Staff are anticipating a response from Coca Cola Amitil and the contractor in the near future. Once responses have been received staff will report to the Committee in August.

Paeroa Main Street, Bin Removal and Relocation (1385140)

Staff has completed the bin removal and relocation project in the Paeroa CBD. This work was completed in the week of the 29th June where 3 additional bins where removed and 1 was relocated.

Correspondence was presented from Paeroa Farm Services advising of their opposition to the removal of the bin outside their business premises in Normanby Road.

It was agreed that no action be taken at this time but the area be monitored.

Paeroa Urban Centre

For the information of the Committee, staff presented a request from a Ward member on behalf of the Paeroa Community. Recently, local youths have been riding motocross bikes along the stop bank, Rail Trail and other urban areas. One particular area has been used to access the stop bank and the rail trail.

Staff advised that this area has now been fenced off to help prevent this occurring.


NETWORK SERVICES

PROPOSED PIPING OF OPEN DRAIN: JUNCTION ROAD PAEROA (1380970) (194 KB) Adobe Acrobat PDF document

The District Engineer reported on and sought the Committee’s consideration and approval of a proposal to pipe a portion of the open drain adjacent to No. 71 Junction Road, Paeroa. This request will also be presented to the Operations Committee on 15 July.

RESOLVED

THAT the report be received, and

THAT the proposal to pipe approximately 20 metres of open drain on the north side of Junction Road adjacent to No 71 Junction Road at an estimated cost of $20,300, be approved, and

THAT the project be funded from the Paeroa Urban Stormwater Drainage capital budget, and

THAT the possibility of a subsidy from the roading budget be explored.

PAWC15/44 Adams/Thorp CARRIED


STREET LIGHT RELOCATION PRINCES ST PAEROA (1384382, 1384488) (196 KB) Adobe Acrobat PDF document

The District Engineer reported on a request from the Paeroa Promotions Trust for the permanent relocation of a street light at the corner of Princes and Arney Streets in Paeroa.

RESOLVED

THAT the report be received, and

THAT the Paeroa Ward supports the permanent relocation of the existing street light pole to the eastern side or Princes Street for road safety reasons such as footpath lighting and additional lighting to the new car park area, and

THAT the Paeroa Promotions Trust contribute the equivalent amount of the last relocation, and

THAT the final location of the street light is confirmed with the Paeroa Promotions Trust, allowing the length of cabling to be determined and the construction cost estimate to be finalised.

PAWC15/45 Thorp/Milner CARRIED


Retirement of District Engineer, Ken Thompson

The Chair on behalf of the Committee conveyed their appreciation to retiring District Engineer, Ken Thompson for his invaluable expertise and the assistance he had provided to the Committee over the years in his role as District Engineer.

The meeting closed at 2.10pm.

 

CONFIRMED  

 

J M Bubb

Chairperson

11 August 2015