Hauraki District Council
Paeroa Ward Committee
MINUTES OF A MEETING OF THE PAEROA WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 MAY 2015 COMMENCING AT 12.30PM
Crs J M Bubb (Chairperson), D A Adams, P A Milner, J Thorp and His Worship the Mayor J P Tregidga (12.30-1.10pm)
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), S Clark (Parks & Reserves Manager), G Thomsen (Roading Manager), Ms K Hurd (Policy Analyst) and Ms C Black (Council Secretary)
There were no late items.
There were no late items.
DECLARATIONS OF INTEREST
There were no declarations.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Paeroa Ward Committee held on Tuesday 10 March 2015 be confirmed and are a true and correct record.
PAWC15/18 Milner/Adams CARRIED
The Community Services monthly report on activities for the month of April 2015 was presented for the Committee’s consideration.
THAT the Community Services monthly report for the month of April 2015 be received.
PAWC15/19 Adams/Milner CARRIED
Photographers Post at Ohinemuri Park
A service request has been received by Council staff for a camera stand to be erected at the L&P bottle at Ohinemuri Park to allow tourists and people wanting their photo taken in front of the bottle to put it on a timer and be included in the photograph.
The cost of doing this would be approximately $350.00 and suggested funding is from the Paeroa Community Recreation Fund.
THAT staff investigates costs and funding sources for installing a photographers post shaped like an L & P can to be installed in Ohinemuri Park, and
THAT staff investigate the cost of repainting the L & P bottle at Ohinemuri Park.
PAWC15/20 Thorp/Tregidga CARRIED
Paeroa Domain – Footpath Request 
A request has been received from the Paeroa Netball Centre for Council to install a footpath from the top of King Street to the Domain entrance gates on King St, as per the attached letter.
Staff recommended that a site visit be undertaken by the Ward Committee, staff and representatives of Paeroa Netball in order to get a better understanding of the issues and identify possible solutions.
THAT staff investigates options and costs associated with the request for the installation of a footpath from the top of King Street to the Domain entrance gates on King Street, Paeroa.
PAWC15/21 Adams/Thorp CARRIED
PRESENTATION: NOT INTO EDUCATION EMPLOYMENT OR TRAINING (NEET) PROGRAMME – YOUTH SERVICES
Alley Reta (Youth Facilitator) and Carolyn Walker from Te Wananga o Aotearoa were in attendance. The representatives presented on the NEET’s programme offered as part of the Youth Services work undertaken in Hauraki/Coromandel Districts.
The members gave their support of the programme and commended Ms Reta and Ms Walker for the work they do in assisting youth to attain NCEA levels and encourage their participation in the programme as a means to gaining employment opportunities for young people.
The Mayor left the meeting at 1.10pm.
The Community Development Officer reported on and provided statistical information which indentified key social service and service providers within the Paeroa Ward for an identified social issue. This information will provide baseline data for potential future evaluation and ensure that the issue identified is relevant.
THAT the report be received, and
THAT all Paeroa Ward councillors meet with education, business and service agencies in order to identify the issues surrounding school leavers and/or youth not attending further education or engaged in employment.
PAWC15/22 Thorp/Adams CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
The Community Development Officer presented a number of requests for financial assistance.
THAT the correspondence from Paeroa Central School, Te Whanau o Ngati Tawhaki Kapa Haka, Age Concern Thames Inc., Paeroa Community Support Trust and Paeroa Christian School be received.
PAWC15/23 Milner/Thorp CARRIED
Paeroa Central School
The Principal for the school advises that they are celebrating WW1 by planting an oak tree on the school grounds.
The writer requests assistance with the $500 cost of a plaque commemorating soldiers that fought in the world war.
THAT the request from Paeroa Central School is declined on the grounds that the Paeroa Ward Committee has supported the community as a whole as regards to WWI commemorative projects and not individual groups.
PAWC15/24 Adams/Milner CARRIED
Cr Milner declared an interest in the following item and took no part in the discussion.
Te Whanau o Ngati Tawhaki Kapa Haka 
The organiser for the roopu advises that they are organising a quiz night as part of their fundraising for the upcoming trip to Taiwan. The quiz night will also include the sale of alcohol and a special license will be required.
The writer requests financial assistance with the $63.25 cost of the special license.
THAT the Ward Committee supports the fund raising efforts undertaken by Te Whanau o Ngati Tawhaki Kapa Haka but does not support the funding of a special liquor licence
PAWC15/25 Thorp/Adams CARRIED
Age Concern Thames Inc. 
The Chair and Service Coordinator for the society has written seeking financial assistance for the purchase of exercise equipment for their "Steady as You Go © Fall Prevention Classes being held in Waihi and Paeroa.
The writer requests a grant of $300 per ward.
THAT a grant of $300.00 is contributed from the Paeroa Ward Discretionary Fund to the Age Concern Thames Inc. towards the cost of the ‘Steady as You Go’ Fall Prevention Classes being held in Paeroa.
PAWC15/26 Thorp/Bubb CARRIED
Paeroa Christian School [1359919)
The principal of Paeroa Christian School has written requesting consideration of funding assistance towards the development of a new playground for the school. The total spend would be approximately $60,000.
THAT the request be declined, and
THAT if the Paeroa Christian School requires further assistance with external funding applications Council would be prepared to assist them.
PAWC15/27 Adams/Milner CARRIED
Paeroa Community Support Trust 
The Chair for the Trust has written advising of the need for volunteer drivers; a copy of the minutes of their recent meeting was attached for the member’s information.
THAT a grant of $200.00 towards petrol vouchers is contributed from the Paeroa Ward Discretionary Fund to the Paeroa Community Support Trust in support of assistance towards volunteer drivers.
PAWC15/28 Thorp/Adams CARRIED
Corridor Improvement Plan for the Karangahake Gorge (Paeroa to Waihi)
Staff updated the members on the progress regarding the corridor improvement plan. Council has written to NZTA with regards to any progress that has been made for the Paeroa to Waihi transit corridor as a result of the workshops, and is waiting a formal response.
It was requested that a letter be sent to NZTA requesting that this project be given some priority.
Paeroa Domain – Tree Report
An experienced tree consultant John Wakeling of Wakeling and Associates has been engaged to carry out the tree management plan for the Paeroa Domain. He will be undertaking this work in May/June. A visit to the Paeroa Domain with Mr Wakeling and the Ward Working Party is planned for the week of 18 May 2015.
The Roading Manager reported on and provided an overview of the current signage practices in use by the various main street businesses in Paeroa which are causing obstruction and some inconvenience to other pavement users.
In response to complaints about the number of signs and flags on the footpath outside the Choice Dairy in Belmont Road, Paeroa the premises were visited, finding that in addition to the signs and flags the dairy also displays their produce on a fairly wide stand on the footpath.
Consideration was requested as to how this matter can be dealt with.
THAT the report be received, and
THAT the Roading Manager speaks directly with Choice Dairy advising them of the restriction being caused by their footpath signage and obstruction to the footpath, and
THAT Cr Milner speaks with business owners regarding obstruction to the footpath at the next BA5 meeting.
PAWC15/29 Milner/Thorp CARRIED
The meeting closed at 1.55pm.
J M Bubb
9 June 2015