Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 APRIL 2012 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, M P McLean, H T Shepherd, and A A Tubman
K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), G Thomsen (Roading Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor, J P Tregidga be received and sustained.
WWC12/21 McLean/Carmine CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 13 March 2012 are confirmed and are a true and correct record.
WWC12/22 Shepherd/Carmine CARRIED
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received, and
WWC12/23 Shepherd/Carmine CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Ruby Twyford 
Miss Twyford, a student of Waihi College writes advising that she will be participating in a 10 day youth development voyage on the Spirit of New Zealand.
During the 10 days Ruby will learn to sail, learn the value of teamwork, and develop leadership skills, self-esteem, resilience, confidence and tolerance.
The writer advises the cost to be $1,800 and, whilst she has been busy fundraising, seeks sponsorship from the ward.
The members supported the request as they had supported other students participating in the Spirit of NZ youth development voyage.
It was agreed that $200.00 be granted to match the College’s contribution.
THAT the letter from Ruby Twyford is received, and
THAT the Waihi Ward Committee grants $200.00 to Ruby Twyford in support of her participation in the 10 day youth development voyage on the Spirit of New Zealand from the Waihi Ward Discretionary Fund.
WWC12/24 Shepherd/McLean CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received, and
WWC12/25 Carmine/Tubman CARRIED
It was reported that there are three vacant units in Waihi. One at Upper Moresby Ave, one is a bedsitter at Lower Moresby Ave and a bedsitter at Kenny Street. Fortunately, they are all in a tidy condition with no maintenance required.
A member passed a general comment that they considered bedsitters are not a popular layout for most people and believed that Council consider converting these units at some time in the future so that the bedroom is separate from the living area. He suggested a wall be constructed to create a division of these areas.
Hauraki District’s pools have now closed for the season. Staff advised that a debrief will be held where operational staff and management can reflect on the seasons performance. Key points raised in this de-brief shall be reported in the next months Ward report.
Annual Plan Projects 2011/12
The Community Services Operations Manager took the members through the status of annual plan projects.
Gilmore Lake Reserve Renewals – Miners Commemoration Area
As the 29 Kowhai trees that were donated to the Gold Company which were to be used for the Miners Reflection area have now been planted elsewhere, a member suggested that Kauri be considered for planting.
After further discussion, it was agreed that the original decision to plant Kowhai’s in the area remain and that they be planted in this planting season.
Victoria Park Car Park Renewal
It suggested that the car park surface be constructed in gobi blocks.
Morgan Park Rugby League – Shared Use of Field
Following last month’s request from the newly formed Waihi Rugby League Club to use Morgan Park on Sundays and Wednesday nights, a discussion was held regarding the shared use arrangement of Morgan Park between the Rugby Club, Rugby League Club and the Soccer Club.
It was agreed that Cr McLean contact Warren Coffey of the Rugby League Club and representatives of the Rugby and Soccer Club and organise a meeting between the three sports codes to discuss the shared use of the field with a view to reaching an shared use agreement.
In consideration of the staff recommendation that Council funds a dual use goal post system, it was pointed out that dual purpose goal posts do not work properly for soccer as balls can hit the uprights and bounce back into play. It was therefore agreed that a decision on the goal posts be deferred until the meeting has been held between the three codes. It was also considered that the League club needs to prove itself before money is expended on goal posts.
THAT Cr McLean organises and facilitates a meeting between the three sports codes with a view to confirming an agreement of the shared use of the Morgan Park Field.
WWC12/26 Shepherd/McLean CARRIED
A report from the Roading Manager and District Engineer was presented which sought a review/confirmation of the New Footpath and the Seal Extension projects to proceed with a construction programme.
THAT the report be received.
WWC12/27 McLean/Carmine CARRIED
Mueller St 168m
R 530 to 698
Dickey Flat Road
Rifle Range Road
Pukewera (230m length)
Banks Street (designed) members believed that Banks Street be approved as presented.
Mueller Street – 160m is approved subject to confirmation of the preferred surface being asphaltic concrete.
Dickey Flat Road – requested that an advanced warning sign be installed advising road users of the unsealed road ahead.
Pukewera Road (230m length) – required confirmation of the scope and the value for money of seal extension proposed.
THAT Mueller Street (168m) is approved subject to confirmation of the preferred surface.
WWC12/28 Tubman/Mclean CARRIED
THAT that an ‘advanced warning’ sign be installed on Dickey Flat Road advising road users of the unsealed section of road ahead.
WWC12/29 McLean/Carmine CARRIED
THAT the 230m seal extension for Pukewera road be reviewed to confirm the length of seal required and what type of seal.
WWC12/30 Carmine/McLean CARRIED
THAT the New Footpath and Seal Extension projects programme be approved (as amended) for construction within the 2011/12 financial year, and
THAT approval be given to carry over to the 2012/13 financial year funds to complete the programme if necessary.
WWC12/31 Mclean/Carmine CARRIED
The meeting closed at 3.55pm.
S G Baker
15 May 2012