Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 APRIL 2011 COMMENCING AT 2.30 PM
Crs S G Baker (Chairperson), D M Carmine, H T Shepherd, A A Tubman and His Worship the Mayor J P Tregidga (from 3.30pm)
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), Ms R Kirby (Community Services Facilities and Administration Manager), Ms K Hurd (Policy Analyst), R Bierre (Manager, Regulatory Services) and Ms C Black (Council Secretary)
THAT the apology of Cr M McLean be received and sustained.
WWC11/12 Carmine/Shepherd CARRIED
There were no late items.
COMMUNITY POLICING UPDATE
NZ Police - Community Constable Holly Warner, Senior Sgt Rex Knight and Sgt Damien Rangitutia were in attendance to liaise on community policing matters.
The following points were noted:
- Constable Warner spoke of her role as Community Constable in Waihi.
- Capability to view surveillance cameras in Main Street is imperative. Members asked Police to advise of locations where surveillance cameras would be of benefit. Two locations were suggested.
- Community controls in Waihi Township are working well. Police have a good relationship with the community in Waihi.
- Constable Warner spoke of her voluntary work in Christchurch.
- Police staffing – two over strength over two years.
- 10% decrease in assaults and 15% decrease in car theft. Karangahake and Waikino spots and in and around Waihi there has been an 8% decrease in general theft.
- Beach Hop was no problem this year.
- Stirling Hotel issues have improved since there has been a change of ownership.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 15 March 2011 are confirmed and are a true and correct record.
WWC11/13 Shepherd/Tubman CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC11/14 Shepherd/Carmine CARRIED
REQUESTS FOR FINANCIAL ASSISTANCE
Kate Seymour [732684, 735573]
Kate Seymour is a Year 11 student at Waihi College who has been nominated for a place on the "Spirit of Adventure". The topsail schooner Spirit of Adventure, gifted to the nation by Lou Fisher is used as a unique environment for youth development, where the focus of learning for the trainees is on team-work and developing skills of communication, self-reliance, self-discipline, self-esteem, resilience, confidence and leadership. Learning to sail a tall ship is a means to an end, rather than an end in itself. The Spirit of Adventure Trust was established to provide the youth of New Zealand with access to this character development programme conducted in a maritime environment.
Kate is currently fundraising for the voyage fees of $1800 and would appreciate any contribution to this opportunity.
THAT the Waihi Ward Committee grants $250.00 to Kate Seymour in support of her participation on the Spirit of Adventure character development programme.
WWC11/15 Carmine/Shepherd CARRIED
Waikino Liaison Committee 
The Chairperson for the Committee writes seeking an amendment to the annual grant of $1,000 made to them for their annual planting (beautification) programme.
The Committee has identified that there is a lesser requirement to plant i.e. $600 per annum, but would like to retain a further $300 for the society’s operating fund.
THAT the Waihi Ward Committee grants a $600.00 one off payment to the Waikino Liaison Committee in support of their annual planting (beautification) programme.
WWC11/16 Carmine/Shepherd CARRIED
PARKS AND RESERVES
The Parks and Reserves Manager summarised the success of the pool season outlining the season’s activities and patronage numbers.
Trees – Clarke Street
A letter received from a resident in Clarke Street was presented regarding the large oak trees growing on Clarke Street. The resident wrote a letter last year and has asked Council to reconsider the problem where excessive autumn leaf fall from the trees is becoming a burden.
THAT the Parks and Reserves Manager investigate if the trees are listed on the protected tree register, and
THAT the Parks and Reserves Manager seek costs to prune the large oak trees in Clarke Street and report back to the next meeting of the Ward Committee.
WWC11/17 Tubman/Shepherd CARRIED
The Mayor attended the meeting at 3.30pm.
Waihi Town Centre – Gardens
Recently an onsite meeting was held to allow Councillors, advisors and the Parks and Reserves Manager to visit the town centre gardens and discuss the proposal to upgrade the main street gardens.
Following this site visit, a draft plan showing a selection of recommended plants was presented to the members and staff from the advisor. Once Councillors have decided on the choice of plants, this work will commence as soon as the plants are available.
The members supported the planting design plan submitted and selection of plants recommended.
THAT the selection of plants and garden design recommended for the main street upgrade be approved and be planted out when the plants are available.
WWC11/18 Carmine/Tubman CARRIED
A report was presented from the Policy Analyst regarding the Dog Control Policy options for Whiritoa Beach.
At the Waihi Ward Committee meeting of 15th March, staff was asked to look into some policy options which would see a relaxation of the dog control bylaw and policy on Whiritoa beach. The report presented four options for the committee’s consideration and discussion.
After consideration it was agreed that Option 3 was preferred as follows:
Option Three: Fewer Restrictions on Dog Access to Beach
Areas to which Prohibition for dogs will apply:
Dogs are prohibited from entry to the following Public Places:-
From December 20 in any one year to February 7 of the following year, between the hours of 9:00am and 7.00pm. Outside these hours but within these dates dogs may be exercised without a leash but must be under the control of its owner.
Whiritoa - Beach
Areas of ecological sensitivity. The Chief Executive is given delegated authority to, in conjunction with the Department of Conservation, determine and publicly notify protected animal and bird habitat areas from which dogs will be banned for a period of time included in the determination.
Any other areas as resolved by Council from time to time through the Dog Control Bylaw.
Areas to which Restrictions for dogs will apply:
Dogs are prohibited from entry to the following Public Places unless on a leash or otherwise properly secured:-
Entry to land under the control of the Department of Conservation may be restricted. Owners should consult with the Department of Conservation prior to entering land under the Departments control.
Areas of intense public use for example, but not limited to, picnic areas, sports fields, shopping areas and other similar public places.
THAT the report be received, and
THAT Option 3 is chosen as the Committees’ preferred option to include into a draft dog control policy for Council’s consideration.
WWC11/19 Carmine/Shepherd CARRIED
Hauraki Rail Trail, Project Manager - Garry Towler was in attendance, tabled a report and provided a brief verbal update on the current situation regarding the rail trail. He advised on areas concerning employment, construction and negotiations with local iwi and landowners.
A copy of the proposed Hauraki Rail Trail logo designed by a local designer was presented for the members to comment on. The logo will go to the Joint Committee for approval on 26th of April. The members fully supported the logo design but did not consider the font of the wording was suitable and suggested other options of lettering be considered.
THAT the report be received.
WWC11/20 Shepherd/Tubman CARRIED
The meeting closed at 4.05pm.
S G Baker
10 May 2011