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Hauraki District Council
Plains Ward Committee

MEETING OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 APRIL 2011 COMMENCING AT 9.00 AM


PRESENT
Crs G R Leonard (Chairperson), B A Gordon, D E Challis, G A Harris, and His Worship the Mayor J P Tregidga (from 9.10am)

IN ATTENDANCE
Messrs L D Cavers (Chief Executive), R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.

RESOLVED

THAT the apology for lateness of the His Worship the Mayor be received and sustained.

PLWC11/07 Gordon/Harris CARRIED


LATE ITEMS

There were no late items.


COMMUNITY POLICING UPDATE

NZ Police Officer, Shane Dodderill was in attendance to liaise on community policing matters.

The following points were noted:

  • There has been a spate of burglaries since December 2010 most of which have been solved.
  • Usual small amount of domestic violence.
  • Hugh Hayward Domain – some vandalism which is being investigated at the present time but video tape footage needs to be reviewed.
    It was noted that surveillance cameras deter a lot of vandalism.
  • The liquor ban is working well.
  • Skatepark - there are a lot of younger children using the facility. There is possible drug dealing going on at the location which Police are monitoring. The playground has been a positive addition to the community.
  • Methamphetamine use exists in the Hauraki Plains area as it does in other areas around the country but generally there has not been an increase in users. It was noted however that there has been a marked increase in the use of cannabis.

The Mayor attended the meeting at 9.10am.


Mr Dodderill asked if Council staff could investigate setting up equipment either at the police station or at the Ngatea Service Centre for viewing surveillance camera footage.

Mr Dodderill requested that all incidents of tagging be reported to the police straight away.


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 15 MARCH 2011 (723752)

RESOLVED

THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 15 March 2011 are confirmed and are a true and correct record.

PLWC11/08 Harris/Challis CARRIED


MATTERS ARISING FROM THE MINUTES


Ngatea Memorial Hall

The Community Facilities Manager advised that the whiteboard that had gone missing from the hall has now been located but the two missing tables still have not been found. These would be replaced. The Hall user manual would be updated with the correct number of tables and chairs and the manual will also state that it is the users responsibility to ensure that no tables or chairs go missing. A list of the correct number of table and chairs will be displayed in the store room.


Ngatea Dog Exercise Area

Members asked when would signage stating that dogs are not allowed off leashes on the Hugh Hayward Domain. Staff advised they will speak with Regulatory Services Manager, Russell Bierre about when signage will be installed.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (732170) (34 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

PLWC11/09 Challis/Gordon CARRIED


Ngatea Hall - Kitchen Renovation

Staff advised that the design and planning for the upgrade of the hall kitchen is underway. The Community Facilities Manager will present a draft plan for the kitchen to the May Ward meeting.


Ngatea Hall - Sound system

It was reported that the sound system is working well.

A letter from Probus Group was tabled thanking the Ward Committee for the upgrade of the sound system.


Pensioner Housing

The Community Facilities Manager updated the Councillors on the current status of pensioner housing in Ngatea.


Swimming Pool

The Community Service Operations Manager provided a summary of the successful swimming pool season which showed the pool was well utilised by the general public and the swimming club. The pool staff must be commended for their diligence in providing an excellent service to the public at the pool.

The swimming club have provided coaching at the pool which has added to the success of the season. It was therefore requested that a letter of thanks and congratulations be sent to the swimming club for providing coaching sessions.

RESOLVED

THAT a letter of appreciation and congratulations be sent to the Swimming Club for providing coaching sessions at the pool.

PLWC11/09 Harris/Challis CARRIED


Hugh Hayward Domain - Pioneer Park Development Meeting

Cr Gordon raised issue from Pioneer Park Development meeting. The members were concerned at the length of time it has taken to repair the lights in the park. It was requested that this matter be followed up by staff.

A member requested that staff also follow up to ensure that the cricket pitch in the Domain is sprayed and re-grassed to bring it up to standard.


Ngatea Domain - High Pressure Washing System

It was advised that the Parks and Reserves Manager has engaged a contractor to install a high pressure washing system for cleaning the changing rooms under the grandstand.


Hugh Hayward Domain - Pioneer Park Development

The Community Services Operations Manager advised that the final financial report on the costs of the park development project will be produced shortly by the Finance Department.


Surveillance Cameras

Staff was asked to follow up the request discussed earlier in the meeting with the police that options be investigated to enable the Police to review surveillance camera footage preferably at the Police Station.


NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE MEETING (735586) (11 KB) Adobe Acrobat PDF document

The minutes of the Ngatea Hall and Domain Management Committee held on Thursday 17 February 2011.

RESOLVED

THAT the minutes of the Ngatea Hall and Domain Management Committee held on Thursday 17 February 2011 be received.

PLWC11/10 Harris/Gordon CARRIED


MATTERS ARISING FROM THE MINUTES


Power Supply

It was reported that discussion was held on the benefit that each separate club might be able to gain if all power supply were combined or at least put with the same supplier. It was requested if staff could investigate the possibility of Council acting as the host and then charging the individual Domain User consumers for their power usage.

RESOLVED

THAT staff meet with Domain Users Group asking them for more information about their power accounts i.e. how much power usage they generally have, to enable Council to look at charging them individually.

PLWC11/10 Harris/Gordon CARRIED


HAURAKI RAIL TRAIL - UPDATE TO WARD COMMITTEES (737117) (54 KB) Adobe Acrobat PDF document

Hauraki Rail Trail, Project Manager - Garry Towler was in attendance, tabled a report and provided a brief verbal update on the current situation regarding the rail trail. He advised on areas concerning employment, construction and negotiations with local iwi and landowners.

A copy of the proposed Hauraki Rail Trail logo designed by a local designer was presented for the members to comment on. The logo will go to the Joint Committee for approval on 26th of April. The members fully supported the logo design but did not consider the font of the wording was suitable and suggested other options of lettering be considered.

RESOLVED

THAT the report be received.

PLWC11/11 Harris/Gordon CARRIED

The meeting closed at 10.45am.

CONFIRMED


 

   

B A Gordon

Chairperson


10 May 2011