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Plains Ward Committee

MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 APRIL 2010 COMMENCING AT 9.00 AM


PRESENT

Crs B A Gordon (Chairperson), D E Challis, G A Harris, G R Leonard and His Worship the Mayor J P Tregidga (9.00-10.00am)

IN ATTENDANCE
R G Paterson (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Mr S Clark (Parks & Reserves Manager), R Kirby (Community Services Facilities and Administration Manager) and Ms C Black (Council Secretary)


APOLOGIES

There were no apologies.


LATE ITEMS

There were no late items.


CONFIRMATION OF MINUTES

PLAINS WARD MINUTES - TUESDAY 16 MARCH 2010 (549498)

RESOLVED

THAT the minutes of the Plains Ward Meeting held on Tuesday 16 March 2010 is confirmed and are a true and correct record.

PLWC10/24 Harris/Challis CARRIED


COMMUNITY SERVICES

COMMUNITY SERVICES REPORT TO PLAINS WARD - APRIL 2010 (551052) (51 KB) Adobe Acrobat PDF document

RESOLVED

THAT the report be received.

PLWC10/25 Leonard/Harris CARRIED


Resene – Create a Masterpiece (551106)

The Community Development Officer advised that each year, Resene is approached by groups wishing to beautify their communities through the creation of murals. This year, the company has decided to recognise and celebrate this creativity with a Mural Masterpieces Competition.

There are four classes of entry:

  • best School mural

  • best Community mural

  • best Professional mural

  • best Mural design

It was agreed that the Community Development Officer forwards the information provided from Resene’s to Hauraki Plains College for their consideration of the initiative.

RESOLVED

THAT Community Development Officer forwards the information on the Resene’s initiative to Hauraki Plains College.

PLWC10/26 Leonard/Harris CARRIED


Waitakaruru Public Toilets

The Community Facilities Manager presented photos showing the condition of the Waitakaruru public toilet block floor. The members were asked to consider what treatment should be given to the floor to improve its appearance. It was agreed that the Community Facilities Manager source a product to resurface the floor of the toilet block.


COMMUNITY FACILITIES


Ngatea War Memorial Hall

A request has been received from the Hauraki Country Music Club to hire the Ngatea Hall on a permanent basis on the 3rd Saturday of each month.

It was requested that the Community Facilities Manager contact the group advising the Committee’s approval of its use subject to agreement regarding the group’s access to the hall and storage of their equipment.

RESOLVED

THAT the Ngatea County Music group be given permission to use the hall subject to agreement with the Community Services - Facilities Manager regarding access to the hall and storage of their equipment.

PLWC10/27 Challis/Leonard CARRIED


PARKS AND RESERVES

CONCESSION REQUEST - JOANNA FITZGERALD (550669) (29 KB) Adobe Acrobat PDF document

A report was presented by the Community Services Operations Manager regarding a request received from Joanna Fitzgerald requesting permission to run a food and beverage concession on Council reserves.

The Mayor and Committee members emphasised that it is Council policy that only non profit organisations can have the use of the reserves for fundraising activities. As there is already catering offered through the sports groups in the reserve and in the township itself, it was agreed that the Ward decline the request.

RESOLVED

THAT the report be received; and

THAT the request be declined.

PLWC10/28 Leonard/Tregidga CARRIED


Ngatea Swimming Pool

The Parks and Reserves Manager presented the statistics of pool use over this summer swimming season.

Due to the colder weather towards the end of the season, the pool required increased heating although the number of pool users reduced. This resulted in high heating costs. It was suggested that next year the pool close earlier so that these costs can be reduced.


Park Development Project: Hugh Hayward Domain

The Parks and Reserves Manager tabled a number of options for the new playground design for the park development project.

The Plains Advisory Group (PAG) has indicated that they prefer drawing design No. 4.

After reviewing the designs and quotes, the Committee also agreed that drawing design No. 4 was preferred.

RESOLVED

THAT design drawing No. 4 for the new playground project is accepted.

PLWC10/29 Challis/Leonard CARRIED


Hugh Hayward Domain Park Project - Footpath Construction

A second quote for the construction of the footpaths of exposed aggregate has been received from Andrews Landscaping Ltd.

The members approved the quotation subject to written confirmation.

RESOLVED

THAT the quote from Andrews Landscaping is accepted for the construction of the footpaths of exposed aggregate subject to written confirmation being received by the Parks and Reserves Manager from Andrews Landscaping.

PLWC10/30 Harris/Challis CARRIED


The Mayor left the meeting at 10.00am.


Vandalism

In response to prolonged and continued vandalism mainly with graffiti in the Ngatea Domain area, staff have investigated and received pricing for surveillance cameras that will maintain a 24 hour/7 days a week monitoring of the grandstand, toilets and some of the field.

The members agreed ‘in principle’ to the installation of surveillance cameras for monitoring the grandstand, toilets and some of the field but also requested that staff include surveillance options and costs for monitoring the Ngatea Main Street and the Hugh Hayward Park Development. Staff was requested to report on location options for the cameras and the costs to install them.

RESOLVED

THAT the Ward Committee agrees ‘in principle’ to the installation of surveillance cameras for monitoring the grandstand, toilets and some of the field; and

THAT staff investigates further surveillance options that would include the Ngatea Main Street and the Hugh Hayward Park Development; and

THAT staff report on options of where all cameras are to be located and what the related costs are for their installation.

PLWC10/31 Leonard/Harris CARRIED


Kaihere Domain – Illegal Structure

At the previous Ward meeting, it was requested that staff seek additional information as to how Council will appropriately address the illegal structure and garden which has been constructed on the Kaihere Domain.

The Community Services Manager spoke to the legalities surrounding unauthorized use of public reserve land. He asked the Committee’s opinion on how the matter should be dealt with.

Cr Harris and the other members concurred with the Community Services Manager that the person who has installed the structure and garden should not have done so and supported its removal. It was requested that the water runoff from the road be investigated as well.

RESOLVED

THAT the offending landowner is requested to remove the structure within 60 days of notice being given and that the boundary fence is reinstated.

PLWC10/32 Harris/Leonard CARRIED  


MINUTES OF THE NGATEA DOMAIN AND HALL COMMITTEE (551386) (13 KB) Adobe Acrobat PDF document

RESOLVED

THAT the minutes of the meeting of the Ngatea Domain and Hall Committee Meeting held on 18 February 2010 be received.

PLWC10/33 Leonard/Challis CARRIED

The meeting closed at 10.55am

CONFIRMED

 

 

B A Gordon

Chairperson

11 May 2010