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Hauraki District Council
Waihi Ward Committee


MINUTES OF MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 15 APRIL 2014 COMMENCING AT 2.30 PM


PRESENT

Crs H T Shepherd (Chairperson), P H Keall, M P McLean and A A Tubman
   
IN ATTENDANCE
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)


APOLOGIES

RESOLVED

THAT the apology of His Worship the Mayor, J P Tregidga and Cr B A Gordon (Deputy Mayor) be received and sustained.

WWC14/15 Keall/McLean CARRIED


LATE ITEMS

Pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the Chairperson called for late items to be accepted.

RESOLVED

THAT pursuant to Section 46A(7) of the Local Government Official Information and Meetings Act 1987, the following late items be accepted for discussion.

- Request for Financial Assistance: Gina Davis – Inline Hockey

The item was not on the agenda because the item was unavailable at the time of the agenda deadline.

Discussion on the item could not be delayed because the request required consideration before the next meeting of the Ward Committee.

WWC14/16 Keall/McLean CARRIED


CONFIRMATION OF MINUTES

MEETING HELD ON TUESDAY 11 MARCH 2014 (1182590)

RESOLVED

THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 11 March 2014 are confirmed and are a true and correct record.

WWC14/17 Keall/Tubman CARRIED


THAMES VALLEY EMERGENCY OPERATING AREA – GARY TALBOT, OPERATIONS MANAGER: CIVIL DEFENCE COMMUNITY RESPONSE PLANNING

Gary Talbot was in attendance and provided a presentation on Thames Valley Emergency - Community Response Plans, the approach and structure of the plans for the 47 Communities identified across the three District Councils.

Gary advised that the main focus is to ensure the public know the warning signal to evacuate as well as evacuation routes available to them in the event they have to evacuate, enabling the community to implement their own community response plan without immediate assistance from responding agencies.

In addition, the plan also informs the emergency services (Police, Fire and Health (Including Ambulance) and other agencies to aid them in their planning processes.

Gary also spoke about tsunami sirens and the Ministry CDEM Draft Standard for the use of sirens in tsunami warnings for coastal areas.


COMMUNITY SERVICES

COMMUNITY SERVICES MONTHLY REPORT (1186698, 1184811, 1185992) (39 KB) Adobe Acrobat PDF document

The Community Services monthly report on activities was presented for the Committee’s consideration.

RESOLVED

THAT the Community Services monthly report be received.

WWC14/18 Shepherd/Keall CARRIED


REQUESTS FOR FINANCIAL ASSISTANCE

Victim Support (1185992)

The Hauraki Service Coordinator has written seeking $1860.00 towards the costs of volunteer expenses, specialist training and resources.

Victim Support volunteers provide support and front line services to people affected by crime and trauma. This service is available 24/7 at no cost and is managed by a local service coordinator who recruits, trains and manages a team of skilled and trained volunteers.

RESOLVED

THAT the correspondence from Victim Support be received, and

THAT $500.00 is granted to Victim Support from the Waihi Ward Discretionary Fund, and

THAT the Paeroa Ward be approached to match this funding as the Waihi branch also service the Paeroa area.

WWC14/19 Shepherd/Keall CARRIED

Gina Davis- Inline Hockey (1192635)

Ms Helen Macky, mother of Gina Davis has written seeking financial assistance of any amount towards her daughter who has been chosen to represent NZ in the Under 18 Junior Women’s Inline Hockey Team and Senior Inline Hockey Team competing in FIRS World Championships in Toulouse, France in June of this year.

RESOLVED

THAT $407.00 is granted to Gina Davis to assist her to purchase the representative jersey and to cover insurance costs required for her travel representing the NZ U18 Women’s Inline Hockey team in France in June 2014.

WWC14/20 Tubman/McLean CARRIED


Waihi Street Trees (1184811)

A letter has been received requesting the removal of 3 large trees in the front of 27 Tauranga Road, Waihi. The Parks and Reserves Manager has inspected the trees and they are large but no larger than any other tree on Tauranga Road, although they are all fairly close together.

After discussion, it was considered that as these do not cause a threat to public safety and are the same height as other street trees in the vicinity, they remain.

RESOLVED

THAT the three large trees located in front of 27 Tauranga Road remain and the property owner be advised of the decision.

WWC14/21 Shepherd/Keall CARRIED


Invited Speakers

NZ Police – May

Grey Power


General Issues raised by Members

  • Waikino Community Swing bridge car park – What is the update on this project NZTA response and plans.
  • What is the procedure and cost to prune Waihi Main Street – Acer Kelly’s Gold trees?

 

NETWORK SERVICES

ROADING REPORT MARCH 2014 (1191500) (25 KB) Adobe Acrobat PDF document

The District Engineer and Roading Manager reported on roading matters for consideration.

Footpath Renewals: Mako Ave footpath linkage to the Council Reserve and Damaged section of the Margaret Street footpath between Galbraith and Consol Street

The District Engineer updated the members on the renewal projects as follows:

  • Renewal of the existing footpath linking Mako Ave with the Council reserve. The estimated project is $2,000. Dangerous trip hazards exist. The renewal cost is inflated due to the use of "trip stop" joint insert units which allows joint movement without random cracking and limits differential settlement.
  • Margaret Street renewal between Galbraith Street and Consol Street is another project that can be advanced that can be advanced at an estimated project cost of $3,000. The existing 2 areas of cracking is deteriorating which could accelerate over the wet winter months.

RESOLVED

THAT the report be received, and

THAT the Mako Ave footpath linkage to the Council Reserve and the damaged section of the Margaret Street footpath between Galbraith and Consol Street be approved for construction for the estimated sum of $6,300.

WWC14/22 Tubman/Keall CARRIED


Progress Report for Footpath Renewal Projects

The District Engineer provided an update on the following current projects:

Maddock Street and Riverlea Subdivision – Consol Street

North side of Bradford Street

Roberts Street – between no. 2 and Robin Street


REPORT TO WARD COMMITTEES ABOUT THE FREEDOM CAMPING BYLAW AND COUNCIL’S 2006 RESERVE MANAGEMENT PLANS (1188454) (27 KB) Adobe Acrobat PDF document

The Community Services Manager reported on the Freedom Camping Bylaw and Council’s 2006 Reserve Management Plans for consideration.

The purpose of the report was to outline to the Ward Committees that there is a policy discrepancy between Council’s Freedom Camping Bylaw and 2006 Reserve Management Plans. The report also briefly outlined the future steps Council may consider in order to rectify this discrepancy whether to amend the Reserves Management Plan or Amend the Freedom Camping Bylaw.

Feedback was sought as to which option should be taken to address the issues around freedom camping on public reserves which have arisen since the bylaw was adopted.

RESOLVED

THAT the report be received.

WWC14/23 Keall/McLean CARRIED


STRATEGIC PLANNING

WAIHI WARD – PRE-CONSULTATION PHASE (1191042) (27 KB) Adobe Acrobat PDF document

The Committee Chair and Strategic Planner reported on and requested consideration of the proposed approach, dates, agenda and communication for Phase One of the Hauraki Long Term Plan 2015-25 pre-consultation.

RESOLVED

THAT the report be received, and

THAT the Ward Committee confirms the approach and dates for the four community meetings.

WWC14/24 Shepherd/Keall CARRIED

 

The meeting closed at 4.23pm.

 

CONFIRMED


 

 

H T Shepherd

Chairperson


13 May 2014