Hauraki District Council
Waihi Ward Committee
MINUTES OF A MEETING OF THE WAIHI WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 AUGUST 2014 COMMENCING AT 2.30 PM
Crs M P McLean (Deputy Chairperson – in the chair), P H Keall, A A Tubman and His Worship the Mayor J P Tregidga (2.30 – 3.32pm) (3.44 - 4.05pm)
Messrs S B Fabish (Community Services Manager), Mr J McIver (Community Development Officer) and Ms C Black (Council Secretary)
THAT the apology of Cr H T Shepherd be received and sustained.
WWC14/42 Tubman/Keall CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Waihi Ward Committee held on Tuesday 15 July 2014 are confirmed and are a true and correct record.
WWC14/43 Keall/Tubman CARRIED
GUEST SPEAKER: HABITATS ENHANCEMENT & LANDCARE PARTNER (WAIHI) INC. (HELP) (1241393)
Warwick Buckman and Brian Atger of the (HELP) group were in attendance and provided a report on the programme of land care and enhancement activities they are presently undertaking in and around Waihi and what projects they have planned in the future.
The Chairperson on behalf of the Waihi Ward Committee thanked and commended the representatives for their presentation and for the work they undertake to enhance the environments within the Waihi Ward and wider area.
The Mayor left the meeting at 3.32pm
The Mayor returned to the meeting at 3.44pm.
The Community Services monthly report on activities for the month of July 2014 was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
WWC14/44 Keall/Tubman CARRIED
Request for Financial Assistance: Sport n Action Waihi Trust (1233077)
The Chairman for the Trust has written requesting the further release of funds for the Waihi Recreation and Community Centre (Morgan Park) project. The writer also seeks assistance with the cost of funding a consultant to assist with the preparation of application(s) to external funding providers.
In November 2012 Council resolved to fund $455,000 towards Stage 1 of the Waihi Recreation and Community Centre Project from the Waihi Community Facilities and Recreational Development Fund; to date the Trust has received $40,000 that was used to advance the resource consent process leaving a balance of $415,000. The Trust seeks a further advancement of $26,000 for the additional costs involved in the resource consent and tendering process.
THAT the correspondence from Sport ’n’ Action Waihi be received, and
THAT the request from Sport ’n’ Action Waihi for funding a further advance of $26,000 from the Waihi Ward Discretionary Fund for additional costs involved in the resource consent and tendering process towards Stage 1 of the Waihi Recreation and Community Centre project be approved.
WWC14/45 Keall/Tubman CARRIED
Future Invited Guest Speakers
September - Youth Hub, Waihi - Karen Dodd, Coordinator (to meet in Waihi prior to Ward meeting)
October - Mike Todd Services, Landscape Architect
November - Waihi Walkways Inc. (Ruth Ordish or other member)
Ward Funded Projects
The Community Services Manager updated on projects.
The Mayor left the meeting at 4.05pm.
Waihi Ward – Proposed Capital projects
The Community Services Manager took the members through the proposed Community Services capital projects for the 2015-25 Long Term Plan. They were asked to consider the programme and suggest any changes they considered were appropriate in relation to the list of projects and their proposed year for completion.
There have been several requests from the public and shop owners for the installation of more bike racks in the town centre. A request has been received for a rack at Martha Court, another from users of the cycleway requesting more stands in the town centre and another from Seddon Street retailers requesting multi bike racks as there is becoming more and more bikes leaning against shop windows or left on the footpath.
Staff asked that Ward members work with them to identify suitable sites for bike racks and agree on a method of receiving and approving applications for bike racks and options for funding.
THAT the Ward Committee in co-ordination with staff identify suitable sites for bike racks and agree on a method of receiving, approving applications and funding.
WWC14/46 Keall/Tubman CARRIED
COMMUNITY SERVICES/NETWORK SERVICES/PLANNING AND ENVIRONMENTAL SERVICES
As part of the development of the 2015-25 Hauraki Long Term Plan being undertaken by the Strategic Planning Department, a report and table (Appendix A) was attached which detailed the progress of actions assigned to staff for follow up to date.
THAT the report be received.
WWC14/47 Tubman/Keall CARRIED
Will be identified by condition inspection to define programme. Any safety hazards will be addressed as soon as possible.
To be raised with NZTA and then cost estimated and reported to Operations Committee.
Report to be prepared to Operations Committee.
At the bridge itself the road width is more than 7 metres. This is adequate, although it is narrower than the length of road between the bridge and Kensington Road. Attention will be given to road marking to reduce the impression created by the narrowing.
Community Services Manager has passed this onto the Trust and is awaiting feedback.
Signage and a mobile app are two matters that the Trust is currently working on.
Council are responsible for the statue and the gold company are responsible for the plantings. The Parks and Reserves Manager is making contact with them to highlight this point.
The meeting closed at 4.30pm
M P McLean
9 September 2014