Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 12 AUGUST 2014 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), G A Harris, B A Gordon, D H Swales and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), K D Thompson (District Engineer), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), S Clark (Parks and Reserves Manager) and Ms C Black (Council Secretary)
THAT the apology of His Worship the Mayor be received and sustained.
PLWC14/39 Harris/Gordon CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 15 July 2014 are confirmed and are a true and correct record.
PLWC14/40 Swales/Gordon CARRIED
The Community Services monthly report on activities for the month of July 2014 was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC14/41 Harris/Gordon CARRIED
September – Ngaire Harris, Principal of Hauraki Plains College (Ngatea)
October – Dale Speedy, Contact Care Practitioner (Ngatea)
Hauraki Rail Trail: Kaiaua to Kopu: Monthly Report – June 2014 - Adrian de Laborde, Technical Services Business Unit.
An update was included in the Community Services report from the Technical Services Business Unit Manager updating on the Kaiaua to Kopu section of the rail trail project.
The report outlined the following key matters:
- Route Location
- HRT K2K: Primary Party to Land Access Agreements
- Farmer Consultation
- Environmental Impact Assessment (EIA)
- Iwi Consultation
- Department of Conservation
- Waikato Regional Council
- Pūkorokoro Miranda Shorebird Centre
- Regulatory Process
- Track and Bridge Design
Pukorokoro / Miranda Shorebird Centre
A member was concerned that the name change may affect local businesses and their existing signage and promotion material. The Community Services Manager informed the members that Council was awaiting final details of the consultation details and period and this will be reported back to Council .
The Parks and Reserves Manager has met with the Ward Chair and Councillor Bruce Gordon to seek direction on the garden beds to be replaced and the method by which it is to be undertaken. A decision has been made on the beds to be replaced and the finishing of the outside surfaces.
Prices are currently being confirmed with contractors and the project is expected to begin the end of August.
Plains Ward – Proposed Capital Projects
The Community Services Manager took the members through the proposed Community Services capital projects programmed for the 2015-25 Long Term Plan. They were asked to consider the programme and suggest any changes they considered were appropriate in relation to the list of projects and their proposed year for completion.
Kaiaua Xmas Lights Request (1236139)
A request has been received from a resident of Kaiaua seeking funding support from the Ward Committee towards the purchase of Xmas lights to light up a significant Norfolk Island tree that stands in her section on Puriri Avenue. Residents have expressed interest in making this a focal point at Xmas and for their town function. A copy of the request was attached (Appendix A).
THAT the request from a Kaiaua resident seeking funding support of Xmas lights be declined.
PLWC14/42 Leonard/Harris CARRIED
Ngatea – Request for Tree Removal (1236135)
A request has been received from residents R J & B D Sturgeon of 7 Madgwick Place seeking the Ward Committee’s consideration that a tree be removed that is causing some concern and discomfort for the residents. The tree has been pruned since the correspondence was received but they would like the tree removed and replaced with another more appropriate tree. A copy of the request was attached (Appendix B).
THAT the request from R J & B D Sturgeon of 7 Madgwick Place, Ngatea seeking the removal of a tree in Madgwick Place be supported, and
THAT the resident be asked if they would consider the planting of a more appropriate tree within their property.
PLWC14/43 Harris/Gordon CARRIED
Kaiaua-Request for the removal of Pohutukawa Trees (1235014)
A request has been received from residents Gary and Liz Murphy for the removal of three Pohutukawa trees on council Reserve land adjacent to 1851 East coast road, Kaiaua. A copy of the request was attached (Appendix C).
THAT the request from Gary and Liz Murphy for the removal of three Pohutukawa trees on Council Reserve land adjacent to 1851 East coast road, Kaiaua be declined, and
THAT Council will maintain the three subject Pohutukawa trees as required.
PLWC14/44 Harris/Gordon CARRIED
COMMUNITY SERVICES/NETWORK SERVICES/PLANNING AND ENVIRONMENTAL SERVICES
As part of the development of the 2015-25 Hauraki Long Term Plan being undertaken by the Strategic Planning Department a report and table (Appendix A) was presented which detailed the progress of actions assigned to staff for follow up to date.
THAT the report be received.
PLWC14/45 Swales/Harris CARRIED
Improved Customer Service ratings in both Consenting areas in last year’s annual survey. Our current focus is BC process improvement with BC applications forms ensuring they are filled out correctly to speed up the BC process and other processing areas. This is communicated with articles in the paper etc.
One of the long term issues is many of the Designers and Architects submitting BC plans but not being familiar with the Building Code requirements for their project. We have an annual Builders/Designers Meeting to address this and take a lead from for future meetings.
Waitakaruru treatment plant back on line to reduce flow velocities in pipe system and reinstate usual direction of flow.
This section is owned by the Crown.
The land is Crown owned and the buildings are non Council buildings and no longer in regular use. Staff will seek further direction from the Plains Ward on further actions
This would be a direction that would need to come from the Plains Ward.
Have checked service requests. A few circuit outages, very few individual lights.
1. The old butchery has been demolished leaving only the concrete floor slab and a haphazard pile of building materials. Site does need a tidy up though but we are unable to enforce that.
2. Building next door to the old butchery appears vacant and is neither unsafe nor insanitary.
3. The ex honey house at 63 is vacant and is neither unsafe nor insanitary. No action possible but will keep an eye on it as it is un maintained.
4. Scout hall building – not sure if it is being used but presently appears to be un maintained but it is neither unsafe nor insanitary.
The Ward will consider this request
We have a growing database of breaks. Present indications are that it is more cost effective to repair than to replace.
Yes you can, but the rebate cannot be applied to penalty interest. You cannot apply for rebate retrospectively either. Both of these are requirements of the Rate Rebate Act 1973.
The proposed Bill changes to the LGA will result in a more user friendly LTP.
See response above
It is not.
Pressure tests have been done in the past indicating problems with internal pipe work. Re-test to be arranged.
Not high on NZTA priority list. No significant crash history. It is on list of projects subject to review.
NZTA responsibility, there is a priority system. Will discuss with NZTA.
Addressed, see above.
Noted, discussed with Drainage Manager.
Staff to investigate further and contact the Office of Treaty Settlements in regards to the school being part of the Treaty Settlements. The Domain/play centre is not included in the Treaty settlements.
Applies to Tramline Road. Major seal extension failure.
Discussed with NZTA at a liaison meeting.
The public toilets were given a recent simple upgrade for Domain event users. They are basic facilities.
Inspected with Roading Manager. Channel cleaning will address the problem effectively.
|This meeting is yet to be scheduled|
The Survey company have been asked to have people who are fluent in English for our survey.
The Reserves Committee are marking on a GIS map of area, their recommended locations for the signs.
Attendee has been responded to. Now on 2018 schedule.
Taken up with NZTA.
Letter has been drafted by NZTA to RM & DE advocating for school signage.
The meeting closed at 10.52am.
G R Leonard
9 September 2014