Hauraki District Council
Plains Ward Committee
MINUETS OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 13 AUGUST 2013 COMMENCING AT 9.00 AM
Crs G A Harris (Deputy Chairperson), B A Gordon and D E Challis
Messrs Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager) and Ms C Black (Council Secretary)
THAT the apology of Cr G R Leonard and His Worship the Mayor, J P Tregidga be received and sustained.
PLWC13/37 Harris/Gordon CARRIED
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 16 July 2013 are confirmed and are a true and correct record.
PLWC13/38 Gordon/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Ngatea Hall Sound System
This issue around the quality of the sound system has been addressed.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
There were no requests for financial assistance.
THAT the Community Development monthly report be received.
PLWC13/39 Harris/Gordon CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received, and
PLWC13/40 Challis/Gordon CARRIED
Ngatea 2012-13 Projects Carried Forward
Waharau Dump Station – Effluent Disposal
The members emphasised the need to have this matter resolved.
Ownership of the dump station was raised. It was considered that if this matter can be resolved with the NZ Motor Caravan Association then the status quo would remain in terms of operational cost. If a resolution cannot be found, then the ownership of the dump station may need to be considered and a report on the subject presented to Council. It was also commented that presently the station is creating a bad odour.
Pipiroa Boat Ramp Car Park Re-metal
Cr Harris inquired as to the status of the re-metal of the boat ramp car park. The Operational Manager – Assets will follow up with the Park and Reserves Manager to get an update of progress.
Plains Ward Street Furniture/Playground Renewals
The members were advised that the Parks and Reserves Manager wishes to arrange a time to undertake site visits with the Ward members to discuss this year’s street furniture and playground renewals.
The members requested that consideration of the renewals be considered when the Chairperson (Cr Leonard) is available.
Swimming Pool – Season for 2013/14
Staff advised of the preferred dates forthe swimming club and schools start and finish of the 2013/14 swimming season for the Ngatea pool. The pool season will be from 16 March 2013 to 16 March 2014.
The season dates were set from the feedback received from the user groups following the 2012/13 season and available budget.
The Committee requested they be updated on the outcome of investigations into resourcing the pool potentially outside the season that has been set.
Ngatea Ashes Wall – Flower Vase
Council staff has received requests to have small vases attached to the ashes wall so people can put flowers in for their loved ones. The Deputy Chairperson inquired as to the number of requests that had been received for vases.
For consistency in the cemeteries, staff suggested that a single supplier is used for supply and installation of the vases if this proposal is supported. A sample vase was available for the Ward Committee to view.
After consideration, the members were of the view that the vases would make the wall become ‘cluttered’ so it was agreed that vases not be installed.
The Corporate Services Manager updated the members on the status of the CCTV implementation at the Hugh Hayward Domain.
THAT the report be received.
PLWC13/41 Harris/Gordon CARRIED
The meeting closed at 9.55am.
G A Harris
10 September 2013