Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 10 DECEMBER 2013 COMMENCING AT 9.00 AM
Crs G R Leonard (Chairperson), B A Gordon, D H Swales, G A Harris, and His Worship the Mayor J P Tregidga
Messrs L D Cavers (Chief Executive), S B Fabish (Community Services Manager), K D Thompson (District Engineer), R H Leonhart (Corporate Services Manager), Mr J McIver (Community Development Officer), R Ashley (Community Services Operations Manager), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)
There were no apologies.
There were no late items.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
THAT the Community Development monthly report be received, and
THAT the correspondence from Maree Hayward, Kaihere Hall Committee and Hauraki Plains Cooperating Parish be received.
PLWC13/59 Harris/Gordon CARRIED
Maree Hayward (1134573)
Ms. Hayward has written seeking financial assistance for her son Aidan Sarikaya who has been selected as a member of the New Zealand hockey team to play in Australia next February. The New Zealand team will play two games against an Australian Futures team and two games against a Queensland U21 side.
THAT $200.00 is granted to Maree Hayward in support of her son Aiden Sarikaya’s representation in the NZ hockey Team to play in Australia in February 2014.
PLWC13/60 Harris/Swales CARRIED
Kaihere Hall Committee (1144182)
In response to the 08 October Plains Ward decision requesting more information on their renovation project, the secretary provided quotes and a budget detailing the costs of specific items.
The budget provided also identifies a shortfall of $10,377.23. The writer sought the Ward’s assistance with this deficit.
THAT $10,000.00 is granted to Kaihere Hall Committee from the Plains Community Facilities and Recreational Development Fund.
PLWC13/61 Harris/Gordon CARRIED
Hauraki Plains Cooperating Parish
This has been withdrawn.
APPOINTMENTS TO COMMUNITY COMMITTEES
Following the triennial general elections, Council appointments are required to the following Committees.
|Mangatarata Reserve Committee||G R Leonard||G R Leonard|
|Kerepehi Reserve Committee||D E Challis||B A Gordon, G R Leonard|
|Waitakaruru Reserve Committee||G A Harris||G A Harris|
|Hugh Hayward Domain Committee||B A Gordon||B A Gordon, G R Leonard|
|Turua Reserve Committee||B A Gordon||B A Gordon|
|Patetonga Reserve Committee||G A Harris||G A Harris|
|Kaihere Reserve Committee||G A Harris||G A Harris|
|Haurakian Charitable Trust||Neil Gray|
|Kaiaua Residents and Ratepayers Committee||G R Leonard, B A Gordon||D H Swales, B A Gordon|
THAT the Plains Ward Committee confirms the Ward member appointments to community Committees.
PLWC13/62 Harris/Swales CARRIED
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC13/63 Swales/Harris CARRIED
Following on from the new Council retreat, the Plains Ward has identified the following as priorities for the ward to concentrate on over the next 12 months.
The Ward Chair has asked that these be included in the report for further discussion by the Ward members.
Kerepehi – Concern from Marae regarding Fire fighting needs – low water pressure.
Kaiaua leg of Rail Trail – Adrian de Laborde to update District Drainage Committees on the Kopu to Kaiaua leg of the Hauraki Rail Trail.
Specific community Focus consultation (LTP) – Gill Leonard to work with Strategic Planning team to discuss meetings with communities.
Earthquake information – community knowledge
Plains Social Service Stock take (includes Kaiaua) – Social Services in the Plains to hold meeting to talk about services on the Plains – Cr Leonard to co-ordinate this initiative.
More engagement with Jiading Exchange Students (Leadership focus) – Mayor suggested that the three Ward chairs meet with the secondary schools regarding the student exchange programme – make a district function.
The Community Services Operations Manager, Assets reported on options for the Ward Committee to consider for the renewal and funding of the campervan dump station at Waharau on the Seabird Coast. He referred the members to the attached memorandum from Councils Engineering Team Leader, Technical Services Department which showed a detailed breakdown of costs the various replacement septage storage tank options.
It was agreed that staff formally write to Auckland Council seeking funding towards the Waharau dump station once feedback has been received from NZMCA at the end of the week.
THAT the report be received, and
THAT it be recommended to Council that the campervan dump station at Waharau is upgraded, and
THAT the project, estimated at $13,700, be funded from the District Community Facilities and Recreational Development Fund, with the understanding that both the NZMCA and Auckland Council make a contribution to the project to reduce the final project cost to Council, and
THAT Auckland Council and NZMCA be formally approached seeking this contribution.
PLWC13/64 Gordon/Harris CARRIED
Minutes of the Ngatea Hall and Domain Management Committee meeting held on 21 November 2013 were presented for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 21 November 2013 be received.
PLWC13/65 Gordon/Harris CARRIED
The Annual Plan Estimates for 2014-15 were presented for the Committee’s consideration.
THAT the estimates for the Annual Plan 2014-15 be received.
PLWC13/66 Swales/Gordon CARRIED
The Ward discussed the request for a fire hydrant at the Kerepehi Marae. A letter has been received from the Kerepehi Marae regarding their requests. The Marae have been notified that this letter will be considered as a submission to the 2014/15 Annual Plan.
The Ward Committee decided that they would discuss with the whole Kerepehi community and its needs and priorities on another occasion, and see what needs to be included in the LTP.
The Community Services Manager to provide review of all bin locations, and consult with the Wards whether all are necessary. (Due: next Ward meeting).
It was agreed that the Ngatea town entrance beautification budget is removed from 14/15 budget and reconsider as part of the 2015-25 LTP process.
THAT the Town Entrance Beautification be moved forward to the 2015-25 LTP process.
PLWC13/67 Leonard/Harris CARRIED
Ward Councillors will organise themselves for a Ward area visit early February 2014 before next estimates.
The Chairperson wished everyone a happy Xmas and New Year.
The meeting closed at 10.40am.
G R Leonard
11 February 2014