Hauraki District Council
Plains Ward Committee
MINUTES OF A MEETING OF THE PLAINS WARD COMMITTEE HELD IN THE COUNCIL CHAMBERS, WILLIAM STREET, PAEROA ON TUESDAY 11 DECEMBER 2012 COMMENCING AT 9.00 AM
Cr G A Harris (Chairperson), B A Gordon (from 9.00 – 9.35am), D E Challis and His Worship the Mayor J P Tregidga
Messrs S B Fabish (Community Services Manager), R Ashley (Community Services Operations Manager), Ms T Nevin (Strategic Planner) and Ms C Black (Council Secretary)
THAT the apology of Cr G R Leonard be received and sustained.
PLWC12/75 Challis/Gordon CARRIED
Cr Gordon advised that he would be leaving the meeting early.
There were no late items.
CONFIRMATION OF MINUTES
THAT the minutes of the meeting of the Plains Ward Committee held on Tuesday 13 November 2012 are confirmed and are a true and correct record.
PLWC12/76 Gordon/Challis CARRIED
MATTERS ARISING FROM THE MINUTES
Staff advised that the Property Manager is overseeing the project.
Points to note:
The toilet will be locked.
Keys will be given to the Cricket Club, Early Childcare Education Centre and a nominated community representative. Cr Harris offered to pass the key onto the community representative.
The Community Development Officer’s monthly report was presented for the Committee’s consideration.
Requests for Financial Assistance [CDV-30-100]
Hauraki North Rugby Football Club 
A representative for the club has written seeking support for the provision of lights for night rugby on the club’s No. 1 field. This request is a follow up from their presentation to the 7 December 2011 Ward meeting .
The writer provides a list of the funding applications that they have made for the project totalling $111,500 with a shortfall of $23,000; volunteers are meeting the labour costs.
THAT the Community Development monthly report be received, and
THAT the correspondence from the Hauraki North Rugby Football Club be received, and
THAT a decision be deferred until the Ward meets on 12th February 2013 to allow the club to finalise their funding document.
PLWC12/77 Gordon/Tregidga CARRIED
COMMUNITY SERVICES MONTHLY REPORT (990753) (126 KB)
The Community Services monthly report on activities was presented for the Committee’s consideration.
THAT the Community Services monthly report be received.
PLWC12/78 Harris/Challis CARRIED
Staff advised there is one available unit in Ngatea. The members were asked to seek feedback from community groups of anyone requiring a unit.
It was agreed that Cr Gordon will speak with community groups for this purpose.
ANNUAL PLAN PROJECTS 2012-13
Kerepehi Public Toilet Renewals
Staff are still waiting to hear back from the Kerepehi Hall Committee as to their priority of the toilet upgrade.
It was agreed that Cr Challis speaks to representatives of the committee to seek their opinions on what work is required to the toilets.
Ngatea Memorial Hall – Driveway
A member noted that some minor works need to be undertaken to the asphalt driveway to the hall. These works include minor pothole repairs and spraying of rogue grass.
Update on status of matters requiring follow up:
Corrections Department - Plaque
It was advised that the plaque that was gifted from the Periodic Detention Service will be installed before the end of the month inside the Ngatea Office building.
Pipiroa Boat Ramp
Cr Leonard, through a community member, has been advised that the two concrete slabs of the ramp identified are likely to be the foundations for the winches that were used to pull the ferry across the river. Due to the historical nature of these foundations, the Ward members would like them protected when the car park is re-metalled next year.
Kaiaua Public Meeting – Power Outages
Following up from the Kaiaua public meeting where the issue was raised by the community that power outages are continuing. Council have met with the power company to discuss why outages continue to happen. Once a formal response has been received from the power company, Council will go back to the Kaiaua community with the outcome.
Ngatea Pool - Mirrors in Changing Room
Mirrors will be in place in the changing room before the end of December 2012.
Ngatea Town Gardens
The concrete curbing surrounding the gardens will be painted by the week ending 14th December 2012.
Staff will be formulating a list of suggested assets that the Ward may choose to not fund depreciation of. This list will be sent to Ward members for their consideration with a final report going back to the Ward Committee in February next year.
Freedom Camping Bylaw – Restricted Areas
The Community Services Manager asked the Committee to nominate two Ward members to work with the Community Services Department in identifying a list of restricted areas where freedom camping should be prohibited and to formulate reasons for their restriction.
THAT Councillors Bruce Gordon and Gill Leonard be appointed to work with Community Services staff in identifying a list of restricted areas where freedom camping should be prohibited including the reason for their restriction.
PLWC12/79 Harris/Tregidga CARRIED
Ray’s Rest Reserve - Camping Bylaw
Staff are organising signage regarding the Camping Bylaw for the reserve. Signage should be installed prior to Christmas.
Cr Gordon raised his concern that signage prohibiting dogs on the reserve are very insignificant and requested more prominent signage be installed as soon as possible.
The Community Services staff will follow up this matter with the Manager, Regulatory Services. He advised that Council’s new signage strategy is underway to be adopted in the New Year. This will set clear guidelines for future Council signage.
Cr Gordon left the meeting at 9.35am.
Machine for CBD Pavement Sweeping
The Operations Manager – Assets advised that he had during the week of the 26th November, organised a demonstration of a sweeper unit in Paeroa. The results were very favorable in terms of performance and price of the prospective machine.
Councillors will be advised of a start date for the pavement sweeping programme prior to the end of December 2012.
NGATEA HALL AND DOMAIN MANAGEMENT COMMITTEE (992794) (10 KB)
Minutes of the Ngatea Hall and Domain Management Committee meeting held on 15 November 2012 were presented for the information of the Committee.
THAT the minutes of the meeting of the Ngatea Hall and Domain Management Committee held on 15 November 2012 be received.
PLWC12/80 Harris/Challis CARRIED
The Community Services Manager presented the third version of the Ward estimates for final amendment prior to inclusion in the Draft Annual Plan.
THAT the report be received.
PLWC12/81 Harris/Challis CARRIED
Waitakaruru Domain - $5,000 grant towards the cost of mowing.
Workshop on ‘depreciation’ - the Community Services Manager was asked to check whether the Corporate Services Manager can attend a workshop at the end of January 2013.
Cr Harris wished the Mayor, Councillors and staff a happy Christmas and New Year.
The meeting closed at 10.00am
G A Harris
12 February 2012